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#22




Countif funtion
To simplify the calculation, you could add a formula in column N, with
the heading "Closed By": =IF(L2<"Closed","",IF(M2="",K2,M2)) This would calculate the name of the person who closed the file. Then, count the names in that column, using a COUNTIF formula. For example: =COUNTIF(N2:N1669,P2) Where P2 contains a name. Dot wrote: Can we start back at the beginning please, I need to use all three columns in order to come up with the total of closed items for all employees. When I use =sumproduct((Assignments!K2:K1669="Brian")*(Assign ments!L2:L1669="Closed")*(Assignments!M2:M1669="Br ian")) I get the total 0, when I use =sumproduct((Assignments!L2:L1669="Closed")*(Assig nments!M2:M1669="Brian")) I get the total 24 when I added in =countif(Assignments!M2:M1669,"Brian") I get FALSE, so right now my formula is looking like =sumproduct((Assignments!L2:L1669="Closed")*(Assig nments!M2:M1669="Brian"))=COUNTIF(Assignments!M2:M 1669,"Brian"), what am I missing? Dot "Don Guillett" wrote: If you want closed, brian total use =sumproduct((Assignments!L2:L1669="Closed")*(Ass ignments!M2:M1669="Brian")) or even =countif(Assignments!M2:M1669,"Brian")  Don Guillett SalesAid Software "Dot" wrote in message ... okay I'm confused now, currently we have the formula showing as =sumproduct((Assignments!K2:K1669="Brian")*(Ass ignments!L2:L1669="Closed")*(Assignments!M2:M1669= "Brian")), which currently gives me a count of 55 and I want the count of 79 so I need to put it what way? And this would be the same for everyone?  Dot "JLatham" wrote: Yes, what Don just said above  the L and M portions of the formulas only for all closed by brian (or who ever else you want by changing the criteria in the M part, as (M2:M1669="Dot") "Dot" wrote: J Yes we need to look at all three columns to get a true count of what the employee processed for the day. Now using your new example that works in this scenario but would create additional work as any one of the employees could reassign the work from someone else to themselves thus I would have to create a formula that included everyone. So what would be the easiest way to go so that way it looks at Brian having 55 processed and then picking up Sandra's 24 giving a total of 79. But the scenario we could have is Brian processing his 55, 24 from Sandra and another 30 from Jennifer so his true total count for the day would be 109.  Dot "JLatham" wrote: Dot, I think we have a disconnect regarding what and how to test to get the results you want. The formula I put in there =SUMPRODUCT((K2:K16="Brian"),(L2:L16="closed"),(M2:M16="Brian")) looks at ALL THREE columns and only if the conditions in each of them is true do you get a count of that row. So, the results of 3 and 0 are just what I'd expect since only 3 rows have "brian  closed  brian" in them, and if you change the formula to =SUMPRODUCT((K2:K16="Sandra"),(L2:L16="closed"),(M2:M16="Sandra")) you will get zero because none of the entries in column M (Reassigned) has Sandra in it, at least not in the test data put up with the file. We have 3 columns to look at, should we be looking at all 3 columns as the formula I put up does, or only two columns as either Assigned and Status or Status and Reassigned? You can even check for combinations: this would give you total for those originally Assigned to EITHER Brian or Sandra, that are closed and were closed by Brian (but not by Sandra): =SUMPRODUCT((K2:K16="Brian"),(L2:L16="closed"),(M2:M16="Brian")) + SUMPRODUCT((K2:K16="Sandra"),(L2:L16="closed"),(M2:M16="Brian")) "Dot" wrote: Okay I copied your example down and using same data you provided I got the result of 2 for Brian and none for Sandra, where as there should be 3 for Brian and 8 for Sandra. I'm using Excel 2003 on my home computer so that shouldn't matter should it? On my office laptop I also have Excel 2003 so I should be getting the same answer on each using the formula provided which I am.  Dot "JLatham" wrote: Dot, Try replacing the commas with * and see how it goes. It works fine for me as written in Excel 2007, but I didn't go back and try in any earlier version of Excel. To be frank, my 'expertise' with SUMPRODUCT() is virtually nonexistant, I don't use it much at all. Don and others are much better with it than I am, although I'm trying to rectify that shortcoming since it is such a handy tool, and it was kind of obvious to me that this was a situation where it would do the job for you if set up properly. I may have failed in the setup. Oh, and NO  the  were meant to be there, it is the commas that appear to be in doubt. What cell(s) are you putting your formula into? I threw a quick test together using just 16 rows and you can grab the file and see if the formula will work on your system or not: http://www.jlathamsite.com/uploads/SumproductForDot.xls I put the formula at the end of column M, but you should be able to put it anywhere else on the sheet (other than in K2:M16) and it should still work. "Dot" wrote: Jennifer is in column 1, I tried your function below but I'm getting a circular error, was your  meant to be *? Another question, by the way Assigned is in column K, Status column L and Reassigned is in column M, not all of the rows are reassigned only after the individual finishes their work they help their team mates, so we can have some rows in column M that are blank. Not sure if this will have an impact but I tried putting the persons name their for what wasn't reassigned and it then doubled the total so I don't think I have to do that but maybe again account for a blank cell? I also checked for capitalization and all is in order.  Dot "JLatham" wrote: Jennifer?? Jennifer was not invited to the party. Which column does Jennifer appear in? 1st, 2nd? 3rd? =SUMPRODUCT((K2:K16="Brian"),(L2:L16="closed"),(M2:M16="Brian")) works for me to total up the rows where Brian was assigned, the issue is closed and Brian was the closer. Spelling and capitalization count. Change 16s to 1669 in your formula. "Dot" wrote: Okay I just found a flaw, turns out its counting the information twice for two different people. Below is how the columns are set up and the functions I'm using Assigned Status Reassigned Sandra Closed Sandra Sandra Closed Sandra Closed Sandra Closed brian Sandra Sandra Closed Sandra Closed Sandra Closed Sandra Closed brian Sandra Closed brian Sandra Closed Sandra Sandra Closed Sandra Closed Christine Brian took over some of the assigned tasks that were given to Sandra but it is counting them for both employees. Here is the new function I added, it worked for one person but then put a N/A value on another: =SUMPRODUCT((Assignments!K2:M1669="Bria n")*(Assignments!L2:L1669="closed")*(Assignments!M 2:M669="Brian")) On Brian it is now giving me the #N/A value where on Jennifer it worked.  Dot "Don Guillett" wrote: Glad to help  Don Guillett SalesAid Software "Dot" wrote in message ... That worked!!! Thanks so much Don I've been working on this all day and it's been driving me crazy :)  Dot "Don Guillett" wrote: this maybe =sumproduct((Assignments!K2:M1669="B rian")*(Assignments! n2:n1669="closed"))  Don Guillett SalesAid Software "Dot" wrote in message ... I'm trying to bring three columns together that checks for a condition of a persons name and counts how many items were processed. I have the first function =COUNTIF(Assignments!K2:M1669,"Brian") that's working but I don't want it to include the blank cells only cells that have "closed". What information am I missing? I tried including the nested argument If but keep getting a value error.  Dot  Debra Dalgleish Contextures http://www.contextures.com/tiptech.html 
#23




Countif funtion
Debra you rock!!!! Thank you so much!!! That worked and everything is
falling place now. Thanks for everyone's help to figure this out I learned a lot the last few days on using formulas!  Dot "Debra Dalgleish" wrote: To simplify the calculation, you could add a formula in column N, with the heading "Closed By": =IF(L2<"Closed","",IF(M2="",K2,M2)) This would calculate the name of the person who closed the file. Then, count the names in that column, using a COUNTIF formula. For example: =COUNTIF(N2:N1669,P2) Where P2 contains a name. Dot wrote: Can we start back at the beginning please, I need to use all three columns in order to come up with the total of closed items for all employees. When I use =sumproduct((Assignments!K2:K1669="Brian")*(Assign ments!L2:L1669="Closed")*(Assignments!M2:M1669="Br ian")) I get the total 0, when I use =sumproduct((Assignments!L2:L1669="Closed")*(Assig nments!M2:M1669="Brian")) I get the total 24 when I added in =countif(Assignments!M2:M1669,"Brian") I get FALSE, so right now my formula is looking like =sumproduct((Assignments!L2:L1669="Closed")*(Assig nments!M2:M1669="Brian"))=COUNTIF(Assignments!M2:M 1669,"Brian"), what am I missing? Dot "Don Guillett" wrote: If you want closed, brian total use =sumproduct((Assignments!L2:L1669="Closed")*(Ass ignments!M2:M1669="Brian")) or even =countif(Assignments!M2:M1669,"Brian")  Don Guillett SalesAid Software "Dot" wrote in message ... okay I'm confused now, currently we have the formula showing as =sumproduct((Assignments!K2:K1669="Brian")*(Ass ignments!L2:L1669="Closed")*(Assignments!M2:M1669= "Brian")), which currently gives me a count of 55 and I want the count of 79 so I need to put it what way? And this would be the same for everyone?  Dot "JLatham" wrote: Yes, what Don just said above  the L and M portions of the formulas only for all closed by brian (or who ever else you want by changing the criteria in the M part, as (M2:M1669="Dot") "Dot" wrote: J Yes we need to look at all three columns to get a true count of what the employee processed for the day. Now using your new example that works in this scenario but would create additional work as any one of the employees could reassign the work from someone else to themselves thus I would have to create a formula that included everyone. So what would be the easiest way to go so that way it looks at Brian having 55 processed and then picking up Sandra's 24 giving a total of 79. But the scenario we could have is Brian processing his 55, 24 from Sandra and another 30 from Jennifer so his true total count for the day would be 109.  Dot "JLatham" wrote: Dot, I think we have a disconnect regarding what and how to test to get the results you want. The formula I put in there =SUMPRODUCT((K2:K16="Brian"),(L2:L16="closed"),(M2:M16="Brian")) looks at ALL THREE columns and only if the conditions in each of them is true do you get a count of that row. So, the results of 3 and 0 are just what I'd expect since only 3 rows have "brian  closed  brian" in them, and if you change the formula to =SUMPRODUCT((K2:K16="Sandra"),(L2:L16="closed"),(M2:M16="Sandra")) you will get zero because none of the entries in column M (Reassigned) has Sandra in it, at least not in the test data put up with the file. We have 3 columns to look at, should we be looking at all 3 columns as the formula I put up does, or only two columns as either Assigned and Status or Status and Reassigned? You can even check for combinations: this would give you total for those originally Assigned to EITHER Brian or Sandra, that are closed and were closed by Brian (but not by Sandra): =SUMPRODUCT((K2:K16="Brian"),(L2:L16="closed"),(M2:M16="Brian")) + SUMPRODUCT((K2:K16="Sandra"),(L2:L16="closed"),(M2:M16="Brian")) "Dot" wrote: Okay I copied your example down and using same data you provided I got the result of 2 for Brian and none for Sandra, where as there should be 3 for Brian and 8 for Sandra. I'm using Excel 2003 on my home computer so that shouldn't matter should it? On my office laptop I also have Excel 2003 so I should be getting the same answer on each using the formula provided which I am.  Dot "JLatham" wrote: Dot, Try replacing the commas with * and see how it goes. It works fine for me as written in Excel 2007, but I didn't go back and try in any earlier version of Excel. To be frank, my 'expertise' with SUMPRODUCT() is virtually nonexistant, I don't use it much at all. Don and others are much better with it than I am, although I'm trying to rectify that shortcoming since it is such a handy tool, and it was kind of obvious to me that this was a situation where it would do the job for you if set up properly. I may have failed in the setup. Oh, and NO  the  were meant to be there, it is the commas that appear to be in doubt. What cell(s) are you putting your formula into? I threw a quick test together using just 16 rows and you can grab the file and see if the formula will work on your system or not: http://www.jlathamsite.com/uploads/SumproductForDot.xls I put the formula at the end of column M, but you should be able to put it anywhere else on the sheet (other than in K2:M16) and it should still work. "Dot" wrote: Jennifer is in column 1, I tried your function below but I'm getting a circular error, was your  meant to be *? Another question, by the way Assigned is in column K, Status column L and Reassigned is in column M, not all of the rows are reassigned only after the individual finishes their work they help their team mates, so we can have some rows in column M that are blank. Not sure if this will have an impact but I tried putting the persons name their for what wasn't reassigned and it then doubled the total so I don't think I have to do that but maybe again account for a blank cell? I also checked for capitalization and all is in order.  Dot "JLatham" wrote: Jennifer?? Jennifer was not invited to the party. Which column does Jennifer appear in? 1st, 2nd? 3rd? =SUMPRODUCT((K2:K16="Brian"),(L2:L16="closed"),(M2:M16="Brian")) works for me to total up the rows where Brian was assigned, the issue is closed and Brian was the closer. Spelling and capitalization count. Change 16s to 1669 in your formula. "Dot" wrote: Okay I just found a flaw, turns out its counting the information twice for two different people. Below is how the columns are set up and the functions I'm using Assigned Status Reassigned Sandra Closed Sandra Sandra Closed Sandra Closed Sandra Closed brian Sandra Sandra Closed Sandra Closed Sandra Closed Sandra Closed brian Sandra Closed brian Sandra Closed Sandra Sandra Closed Sandra Closed Christine Brian took over some of the assigned tasks that were given to Sandra but it is counting them for both employees. Here is the new function I added, it worked for one person but then put a N/A value on another: =SUMPRODUCT((Assignments!K2:M1669="Bria n")*(Assignments!L2:L1669="closed")*(Assignments!M 2:M669="Brian")) On Brian it is now giving me the #N/A value where on Jennifer it worked.  Dot "Don Guillett" wrote: Glad to help  Don Guillett SalesAid Software "Dot" wrote in message ... That worked!!! Thanks so much Don I've been working on this all day and it's been driving me crazy :)  Dot "Don Guillett" wrote: this maybe =sumproduct((Assignments!K2:M1669="B rian")*(Assignments! n2:n1669="closed"))  Don Guillett SalesAid Software "Dot" wrote in message ... I'm trying to bring three columns together that checks for a condition of a persons name and counts how many items were processed. I have the first function =COUNTIF(Assignments!K2:M1669,"Brian") that's working but I don't want it to include the blank cells only cells that have "closed". What information am I missing? I tried including the nested argument If but keep getting a value error. 
#24




Countif funtion
You're welcome! Thanks for letting me know that it helped.
Dot wrote: Debra you rock!!!! Thank you so much!!! That worked and everything is falling place now. Thanks for everyone's help to figure this out I learned a lot the last few days on using formulas!  Debra Dalgleish Contextures http://www.contextures.com/tiptech.html 
#25




Countif funtion
hi
i am trying to count cells in one column that match a criteria another column Table A Table B Table C Location Product Company Ports Area A XYX co Corniche area B ABC co City area B DTS co Village area C GHK co Corniche area A PQR co City area C ABC co Here i know from the above table that there are two companies in "corniche area" bu doing count but how do i get how many companies in 'corniche area ' that buy product A ? regards rajesh "Dot" wrote: I'm trying to bring three columns together that checks for a condition of a persons name and counts how many items were processed. I have the first function =COUNTIF(Assignments!K2:M1669,"Brian") that's working but I don't want it to include the blank cells only cells that have "closed". What information am I missing? I tried including the nested argument If but keep getting a value error.  Dot 
#26




Countif funtion
Try this...
Locations in column A Products in column B E1 = Corniche area F1 = A =SUMPRODUCT((A1:A10=E1),(B1:B10=F1))  Biff Microsoft Excel MVP "rajesh.b." wrote in message ... hi i am trying to count cells in one column that match a criteria another column Table A Table B Table C Location Product Company Ports Area A XYX co Corniche area B ABC co City area B DTS co Village area C GHK co Corniche area A PQR co City area C ABC co Here i know from the above table that there are two companies in "corniche area" bu doing count but how do i get how many companies in 'corniche area ' that buy product A ? regards rajesh "Dot" wrote: I'm trying to bring three columns together that checks for a condition of a persons name and counts how many items were processed. I have the first function =COUNTIF(Assignments!K2:M1669,"Brian") that's working but I don't want it to include the blank cells only cells that have "closed". What information am I missing? I tried including the nested argument If but keep getting a value error.  Dot 
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