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#1
Posted to microsoft.public.excel.newusers




Creating a rotating schedule
I'm new to using Excel, but I was wondering if anyone knows if it is
possible to create (or "automate" might be a better word) the following type of work schedule: I'm only looking for a "YES" it's possible, or "NO" it isn't. If I know that it is, I can figure it out myself.....I think. I do the scheduling for a public safety dispatch center which runs on a "4 day on, 2 day off" schedule with 3 around the clock shifts. There are 3 "lines", that is, employee group#1 starts with Monday and Tuesday off, group #2 starts with Wednesday and Thursday off, and group #3 starts with Friday and Saturday off. This schedule rotates each week so that the following week gr# 1 is off on Sunday and Monday, etc.... I usually do the whole year out by scheduling one person on each line, then copying and pasting throughout the rest of the schedule, which is a little time consuming. Thanks for any input. Mike 
#2




Answer: Creating a rotating schedule
Creating a Rotating Schedule in Excel
1. Enter the dates for the first week of your schedule in the first row. 2. Enter the names of your employees for each shift in the second row. 3. Enter the days off for each group in the third row.
Formula:
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#3
Posted to microsoft.public.excel.newusers




Creating a rotating schedule
I'm sure it's possible. It may be possible to make a master template for use
each year. But I'd have to see what the spread sheet looks like for 34 weeks to have an example. "Michael Slater" wrote in message . .. I'm new to using Excel, but I was wondering if anyone knows if it is possible to create (or "automate" might be a better word) the following type of work schedule: I'm only looking for a "YES" it's possible, or "NO" it isn't. If I know that it is, I can figure it out myself.....I think. I do the scheduling for a public safety dispatch center which runs on a "4 day on, 2 day off" schedule with 3 around the clock shifts. There are 3 "lines", that is, employee group#1 starts with Monday and Tuesday off, group #2 starts with Wednesday and Thursday off, and group #3 starts with Friday and Saturday off. This schedule rotates each week so that the following week gr# 1 is off on Sunday and Monday, etc.... I usually do the whole year out by scheduling one person on each line, then copying and pasting throughout the rest of the schedule, which is a little time consuming. Thanks for any input. Mike 
#4
Posted to microsoft.public.excel.newusers




Creating a rotating schedule
You know....I thought about that after I posted the message.
The way the schedule looks now (and I don't know if it helps) is like this: Col: A = Day of the week Col: B = Date Col: C thru Q = MID Shift Dispatcher Initials (arranged by "line" / CG = Line #1, Etc) Col: R = Total # of Dispatchers working that shift Under each Dispatcher's initials is simply the letter "M" (for MID shift) if they are working that date, or, the letters "DOR" (Day Off Regular), if they are on a day off. Example: Col: CG (all Line #1), going down, row 2&3 (which corresponds to Sunday & Monday) would have "DOR" under each set of initials. Rows 4,5,6,7 (corresponding to Tuesday, Wednesday, Thursday & Friday) would show the letter "M" (indicating they are working those days. Then row 8&9 (Saturday and Sunday) would indicate "DOR", etc., continuing down utilizing a 4 day on and 2 day off schedule. I have a worksheet for each shift set up exactly the same way, substituting the letters "D" for DAY shift and "E" for EVE shift. The sad part is, our department has been utilizing this same format for more than the 24 years I've been there (up until 3 years ago, the schedule was done by hand on photocopied sheets). I have another 19 years to go until I can retire with full benefits. I thought I could make my life a little easier ;) "Dave Thomas" wrote in message ... I'm sure it's possible. It may be possible to make a master template for use each year. But I'd have to see what the spread sheet looks like for 34 weeks to have an example. "Michael Slater" wrote in message . .. I'm new to using Excel, but I was wondering if anyone knows if it is possible to create (or "automate" might be a better word) the following type of work schedule: I'm only looking for a "YES" it's possible, or "NO" it isn't. If I know that it is, I can figure it out myself.....I think. I do the scheduling for a public safety dispatch center which runs on a "4 day on, 2 day off" schedule with 3 around the clock shifts. There are 3 "lines", that is, employee group#1 starts with Monday and Tuesday off, group #2 starts with Wednesday and Thursday off, and group #3 starts with Friday and Saturday off. This schedule rotates each week so that the following week gr# 1 is off on Sunday and Monday, etc.... I usually do the whole year out by scheduling one person on each line, then copying and pasting throughout the rest of the schedule, which is a little time consuming. Thanks for any input. Mike 
#5
Posted to microsoft.public.excel.newusers




Creating a rotating schedule
I'm not certain this is what you want, or will work for you or not, but I'll
give it a shot. Start a calendar manually  make manual entries until you have a 4day work period that has a DOR above and below it. Next, in the cell that would be the DOR at the end of that 4 day period  and for this example we will say you have this in column C: A B C 1 DAY DATE S1 2 SUN 7/1/07 M 3 MON 7/2/07 DOR 4 TUE 7/3/07 DOR 5 WED 7/4/07 M 6 THUR 7/5/07 M 7 FRI 7/6/07 M 8 SAT 7/7/07 M 9 SUN 7/8/07 So, in C9 put this formula: =IF(COUNTIF(C4:C8,"M")=4,"DOR","M") It should display DOR, and as you extend it down the sheet, it should show 2 DOR's 4 M's, 2 DOR's, 4 Ms, continuing as far as you care to extend it. Repeat for each of the other groups in columns C:Q? Note how the formula works: the formula above is in row 9, column C, so we keep referring to that column, but the first row number (C4) is formula row5, and the second part (C8) is formula row 1. That's how you need to set up the various formulas across the sheet. Part of the key is doing the manual entry at the beginning until you get a 4M group with a DOR above and below it. Hope this helps some  or maybe I've just misunderstood the whole thing. "Michael Slater" wrote: You know....I thought about that after I posted the message. The way the schedule looks now (and I don't know if it helps) is like this: Col: A = Day of the week Col: B = Date Col: C thru Q = MID Shift Dispatcher Initials (arranged by "line" / CG = Line #1, Etc) Col: R = Total # of Dispatchers working that shift Under each Dispatcher's initials is simply the letter "M" (for MID shift) if they are working that date, or, the letters "DOR" (Day Off Regular), if they are on a day off. Example: Col: CG (all Line #1), going down, row 2&3 (which corresponds to Sunday & Monday) would have "DOR" under each set of initials. Rows 4,5,6,7 (corresponding to Tuesday, Wednesday, Thursday & Friday) would show the letter "M" (indicating they are working those days. Then row 8&9 (Saturday and Sunday) would indicate "DOR", etc., continuing down utilizing a 4 day on and 2 day off schedule. I have a worksheet for each shift set up exactly the same way, substituting the letters "D" for DAY shift and "E" for EVE shift. The sad part is, our department has been utilizing this same format for more than the 24 years I've been there (up until 3 years ago, the schedule was done by hand on photocopied sheets). I have another 19 years to go until I can retire with full benefits. I thought I could make my life a little easier ;) "Dave Thomas" wrote in message ... I'm sure it's possible. It may be possible to make a master template for use each year. But I'd have to see what the spread sheet looks like for 34 weeks to have an example. "Michael Slater" wrote in message . .. I'm new to using Excel, but I was wondering if anyone knows if it is possible to create (or "automate" might be a better word) the following type of work schedule: I'm only looking for a "YES" it's possible, or "NO" it isn't. If I know that it is, I can figure it out myself.....I think. I do the scheduling for a public safety dispatch center which runs on a "4 day on, 2 day off" schedule with 3 around the clock shifts. There are 3 "lines", that is, employee group#1 starts with Monday and Tuesday off, group #2 starts with Wednesday and Thursday off, and group #3 starts with Friday and Saturday off. This schedule rotates each week so that the following week gr# 1 is off on Sunday and Monday, etc.... I usually do the whole year out by scheduling one person on each line, then copying and pasting throughout the rest of the schedule, which is a little time consuming. Thanks for any input. Mike 
#6
Posted to microsoft.public.excel.newusers




Creating a rotating schedule
Thanks for all your help!
Dave was able to put together exactly what I was looking for. One major headache solved! "JLatham" <HelpFrom @ Jlathamsite.com.(removethis) wrote in message ... I'm not certain this is what you want, or will work for you or not, but I'll give it a shot. Start a calendar manually  make manual entries until you have a 4day work period that has a DOR above and below it. Next, in the cell that would be the DOR at the end of that 4 day period  and for this example we will say you have this in column C: A B C 1 DAY DATE S1 2 SUN 7/1/07 M 3 MON 7/2/07 DOR 4 TUE 7/3/07 DOR 5 WED 7/4/07 M 6 THUR 7/5/07 M 7 FRI 7/6/07 M 8 SAT 7/7/07 M 9 SUN 7/8/07 So, in C9 put this formula: =IF(COUNTIF(C4:C8,"M")=4,"DOR","M") It should display DOR, and as you extend it down the sheet, it should show 2 DOR's 4 M's, 2 DOR's, 4 Ms, continuing as far as you care to extend it. Repeat for each of the other groups in columns C:Q? Note how the formula works: the formula above is in row 9, column C, so we keep referring to that column, but the first row number (C4) is formula row5, and the second part (C8) is formula row 1. That's how you need to set up the various formulas across the sheet. Part of the key is doing the manual entry at the beginning until you get a 4M group with a DOR above and below it. Hope this helps some  or maybe I've just misunderstood the whole thing. "Michael Slater" wrote: You know....I thought about that after I posted the message. The way the schedule looks now (and I don't know if it helps) is like this: Col: A = Day of the week Col: B = Date Col: C thru Q = MID Shift Dispatcher Initials (arranged by "line" / CG = Line #1, Etc) Col: R = Total # of Dispatchers working that shift Under each Dispatcher's initials is simply the letter "M" (for MID shift) if they are working that date, or, the letters "DOR" (Day Off Regular), if they are on a day off. Example: Col: CG (all Line #1), going down, row 2&3 (which corresponds to Sunday & Monday) would have "DOR" under each set of initials. Rows 4,5,6,7 (corresponding to Tuesday, Wednesday, Thursday & Friday) would show the letter "M" (indicating they are working those days. Then row 8&9 (Saturday and Sunday) would indicate "DOR", etc., continuing down utilizing a 4 day on and 2 day off schedule. I have a worksheet for each shift set up exactly the same way, substituting the letters "D" for DAY shift and "E" for EVE shift. The sad part is, our department has been utilizing this same format for more than the 24 years I've been there (up until 3 years ago, the schedule was done by hand on photocopied sheets). I have another 19 years to go until I can retire with full benefits. I thought I could make my life a little easier ;) "Dave Thomas" wrote in message ... I'm sure it's possible. It may be possible to make a master template for use each year. But I'd have to see what the spread sheet looks like for 34 weeks to have an example. "Michael Slater" wrote in message . .. I'm new to using Excel, but I was wondering if anyone knows if it is possible to create (or "automate" might be a better word) the following type of work schedule: I'm only looking for a "YES" it's possible, or "NO" it isn't. If I know that it is, I can figure it out myself.....I think. I do the scheduling for a public safety dispatch center which runs on a "4 day on, 2 day off" schedule with 3 around the clock shifts. There are 3 "lines", that is, employee group#1 starts with Monday and Tuesday off, group #2 starts with Wednesday and Thursday off, and group #3 starts with Friday and Saturday off. This schedule rotates each week so that the following week gr# 1 is off on Sunday and Monday, etc.... I usually do the whole year out by scheduling one person on each line, then copying and pasting throughout the rest of the schedule, which is a little time consuming. Thanks for any input. Mike 
#7
Posted to microsoft.public.excel.newusers




Creating a rotating schedule
Good to hear that you got it working  now you can relax for the next 19
years while telling everyone just how hard dealing with their scheduling really is! <g "Michael Slater" wrote: Thanks for all your help! Dave was able to put together exactly what I was looking for. One major headache solved! "JLatham" <HelpFrom @ Jlathamsite.com.(removethis) wrote in message ... I'm not certain this is what you want, or will work for you or not, but I'll give it a shot. Start a calendar manually  make manual entries until you have a 4day work period that has a DOR above and below it. Next, in the cell that would be the DOR at the end of that 4 day period  and for this example we will say you have this in column C: A B C 1 DAY DATE S1 2 SUN 7/1/07 M 3 MON 7/2/07 DOR 4 TUE 7/3/07 DOR 5 WED 7/4/07 M 6 THUR 7/5/07 M 7 FRI 7/6/07 M 8 SAT 7/7/07 M 9 SUN 7/8/07 So, in C9 put this formula: =IF(COUNTIF(C4:C8,"M")=4,"DOR","M") It should display DOR, and as you extend it down the sheet, it should show 2 DOR's 4 M's, 2 DOR's, 4 Ms, continuing as far as you care to extend it. Repeat for each of the other groups in columns C:Q? Note how the formula works: the formula above is in row 9, column C, so we keep referring to that column, but the first row number (C4) is formula row5, and the second part (C8) is formula row 1. That's how you need to set up the various formulas across the sheet. Part of the key is doing the manual entry at the beginning until you get a 4M group with a DOR above and below it. Hope this helps some  or maybe I've just misunderstood the whole thing. "Michael Slater" wrote: You know....I thought about that after I posted the message. The way the schedule looks now (and I don't know if it helps) is like this: Col: A = Day of the week Col: B = Date Col: C thru Q = MID Shift Dispatcher Initials (arranged by "line" / CG = Line #1, Etc) Col: R = Total # of Dispatchers working that shift Under each Dispatcher's initials is simply the letter "M" (for MID shift) if they are working that date, or, the letters "DOR" (Day Off Regular), if they are on a day off. Example: Col: CG (all Line #1), going down, row 2&3 (which corresponds to Sunday & Monday) would have "DOR" under each set of initials. Rows 4,5,6,7 (corresponding to Tuesday, Wednesday, Thursday & Friday) would show the letter "M" (indicating they are working those days. Then row 8&9 (Saturday and Sunday) would indicate "DOR", etc., continuing down utilizing a 4 day on and 2 day off schedule. I have a worksheet for each shift set up exactly the same way, substituting the letters "D" for DAY shift and "E" for EVE shift. The sad part is, our department has been utilizing this same format for more than the 24 years I've been there (up until 3 years ago, the schedule was done by hand on photocopied sheets). I have another 19 years to go until I can retire with full benefits. I thought I could make my life a little easier ;) "Dave Thomas" wrote in message ... I'm sure it's possible. It may be possible to make a master template for use each year. But I'd have to see what the spread sheet looks like for 34 weeks to have an example. "Michael Slater" wrote in message . .. I'm new to using Excel, but I was wondering if anyone knows if it is possible to create (or "automate" might be a better word) the following type of work schedule: I'm only looking for a "YES" it's possible, or "NO" it isn't. If I know that it is, I can figure it out myself.....I think. I do the scheduling for a public safety dispatch center which runs on a "4 day on, 2 day off" schedule with 3 around the clock shifts. There are 3 "lines", that is, employee group#1 starts with Monday and Tuesday off, group #2 starts with Wednesday and Thursday off, and group #3 starts with Friday and Saturday off. This schedule rotates each week so that the following week gr# 1 is off on Sunday and Monday, etc.... I usually do the whole year out by scheduling one person on each line, then copying and pasting throughout the rest of the schedule, which is a little time consuming. Thanks for any input. Mike 
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