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#1
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How do I list postcodes in order in Excel?
I have a list in Excel that I need to sort by postcodes, but in its current
format, the postcodes (Column A) go like this, eg: BA1 then BA10 BA11 BA12 etc then BA2, but I want them to go BA1 BA2 BA3 etc. How do I do this? |
#2
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How do I list postcodes in order in Excel?
I think the only way is to transform yor postcodes column with this formula
in a helper column: =LEFT(A2,2)&TEXT(MID(A2,3,255),"00") and sort by this new column. Regards, Stefi €žjillysillybilly€ť ezt Ă*rta: I have a list in Excel that I need to sort by postcodes, but in its current format, the postcodes (Column A) go like this, eg: BA1 then BA10 BA11 BA12 etc then BA2, but I want them to go BA1 BA2 BA3 etc. How do I do this? |
#3
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How do I list postcodes in order in Excel?
Please excuse my ignorance: are post codes always in the format
alpha-alpha-number-number-number? Excel is treating these entries as text because of the BA characters. If you separate the alpha characters from the numerics into two different columns, you can sort on the different columns to get your desired results. So if you enter two new columns, you can parse the alpha characters into one column using this formula (assuming that post codes always have two leading alpha characters, which was the genesis behind my original question): =MID(A1,1,2) .... where A1 is a post code. Then get the numeric portion in a new column with this formula: =MID(A1,3,LEN(A1)) If a post code has a varying number of leading alpha characters, let us know and we'll try a different solution. |
#4
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How do I list postcodes in order in Excel?
This is exactly the question I came on line to look for an answer to so hope
it's all right to tag on the end of this one - my postcodes have varying alpha, numeric i.e SE2, SE11, S2 etc and cannot see how to get them to sort properly as there is no logical way to split alpha / numeric. Thanks for any help Sheila "Dave O" wrote: Please excuse my ignorance: are post codes always in the format alpha-alpha-number-number-number? Excel is treating these entries as text because of the BA characters. If you separate the alpha characters from the numerics into two different columns, you can sort on the different columns to get your desired results. So if you enter two new columns, you can parse the alpha characters into one column using this formula (assuming that post codes always have two leading alpha characters, which was the genesis behind my original question): =MID(A1,1,2) .... where A1 is a post code. Then get the numeric portion in a new column with this formula: =MID(A1,3,LEN(A1)) If a post code has a varying number of leading alpha characters, let us know and we'll try a different solution. |
#5
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How do I list postcodes in order in Excel?
Hi Sheila & Jilly
Make a copy of your data first - just in case!!! Assuming that you only want to sort by the first part of the UK postcode, then set up a helper column and use this formula. This assumes your postcodes are in column A, change reference to suit. =IF(ISNUMBER(--MID(A1,2,1)),LEFT(A1,1)&TEXT(MID(A1,2,2),"00"),LEF T(A1,2)&TEXT(MID(A1,3,2),"00")) Copy down the column as far as required, select ALL OF YOUR DATA, and sort by the helper column ascending. Regards Roger Govier Sheila D wrote: This is exactly the question I came on line to look for an answer to so hope it's all right to tag on the end of this one - my postcodes have varying alpha, numeric i.e SE2, SE11, S2 etc and cannot see how to get them to sort properly as there is no logical way to split alpha / numeric. Thanks for any help Sheila "Dave O" wrote: Please excuse my ignorance: are post codes always in the format alpha-alpha-number-number-number? Excel is treating these entries as text because of the BA characters. If you separate the alpha characters from the numerics into two different columns, you can sort on the different columns to get your desired results. So if you enter two new columns, you can parse the alpha characters into one column using this formula (assuming that post codes always have two leading alpha characters, which was the genesis behind my original question): =MID(A1,1,2) .... where A1 is a post code. Then get the numeric portion in a new column with this formula: =MID(A1,3,LEN(A1)) If a post code has a varying number of leading alpha characters, let us know and we'll try a different solution. |
#6
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How do I list postcodes in order in Excel?
Dave
Postal codes(Canadian) are always in the Alpha-Numeric-Alpha-Numeric-Alpha-Numeric form. V9P2S2 for instance Gord Dibben Excel MVP On 8 Dec 2005 06:40:32 -0800, "Dave O" wrote: Please excuse my ignorance: are post codes always in the format alpha-alpha-number-number-number? Excel is treating these entries as text because of the BA characters. If you separate the alpha characters from the numerics into two different columns, you can sort on the different columns to get your desired results. So if you enter two new columns, you can parse the alpha characters into one column using this formula (assuming that post codes always have two leading alpha characters, which was the genesis behind my original question): =MID(A1,1,2) ... where A1 is a post code. Then get the numeric portion in a new column with this formula: =MID(A1,3,LEN(A1)) If a post code has a varying number of leading alpha characters, let us know and we'll try a different solution. |
#7
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How do I list postcodes in order in Excel?
Now that is VERY clever, thanks a lot Roger
Sheila "Roger Govier" wrote: Hi Sheila & Jilly Make a copy of your data first - just in case!!! Assuming that you only want to sort by the first part of the UK postcode, then set up a helper column and use this formula. This assumes your postcodes are in column A, change reference to suit. =IF(ISNUMBER(--MID(A1,2,1)),LEFT(A1,1)&TEXT(MID(A1,2,2),"00"),LEF T(A1,2)&TEXT(MID(A1,3,2),"00")) Copy down the column as far as required, select ALL OF YOUR DATA, and sort by the helper column ascending. Regards Roger Govier Sheila D wrote: This is exactly the question I came on line to look for an answer to so hope it's all right to tag on the end of this one - my postcodes have varying alpha, numeric i.e SE2, SE11, S2 etc and cannot see how to get them to sort properly as there is no logical way to split alpha / numeric. Thanks for any help Sheila "Dave O" wrote: Please excuse my ignorance: are post codes always in the format alpha-alpha-number-number-number? Excel is treating these entries as text because of the BA characters. If you separate the alpha characters from the numerics into two different columns, you can sort on the different columns to get your desired results. So if you enter two new columns, you can parse the alpha characters into one column using this formula (assuming that post codes always have two leading alpha characters, which was the genesis behind my original question): =MID(A1,1,2) .... where A1 is a post code. Then get the numeric portion in a new column with this formula: =MID(A1,3,LEN(A1)) If a post code has a varying number of leading alpha characters, let us know and we'll try a different solution. |
#8
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How do I list postcodes in order in Excel?
You're very welcome Sheila.
Glad it worked for you. Regards Roger Govier Sheila D wrote: Now that is VERY clever, thanks a lot Roger Sheila "Roger Govier" wrote: Hi Sheila & Jilly Make a copy of your data first - just in case!!! Assuming that you only want to sort by the first part of the UK postcode, then set up a helper column and use this formula. This assumes your postcodes are in column A, change reference to suit. =IF(ISNUMBER(--MID(A1,2,1)),LEFT(A1,1)&TEXT(MID(A1,2,2),"00"),LEF T(A1,2)&TEXT(MID(A1,3,2),"00")) Copy down the column as far as required, select ALL OF YOUR DATA, and sort by the helper column ascending. Regards Roger Govier Sheila D wrote: This is exactly the question I came on line to look for an answer to so hope it's all right to tag on the end of this one - my postcodes have varying alpha, numeric i.e SE2, SE11, S2 etc and cannot see how to get them to sort properly as there is no logical way to split alpha / numeric. Thanks for any help Sheila "Dave O" wrote: Please excuse my ignorance: are post codes always in the format alpha-alpha-number-number-number? Excel is treating these entries as text because of the BA characters. If you separate the alpha characters from the numerics into two different columns, you can sort on the different columns to get your desired results. So if you enter two new columns, you can parse the alpha characters into one column using this formula (assuming that post codes always have two leading alpha characters, which was the genesis behind my original question): =MID(A1,1,2) .... where A1 is a post code. Then get the numeric portion in a new column with this formula: =MID(A1,3,LEN(A1)) If a post code has a varying number of leading alpha characters, let us know and we'll try a different solution. |
#9
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How do I list postcodes in order in Excel?
Thanks Stefi but unfortunately, being a bit of an Excel novice, I have no
idea how to create a helper column, so I was a bit unsure how to precede - i did try creating a new column A and putting your formula in there, but it told me I was creating a loop and I didn't really know what was going on! So i haven't got any further with it yet. |
#10
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How do I list postcodes in order in Excel?
Thanks Roger but unfortunately, being a bit of an Excel novice, I have no
idea how to create a helper column, so I was a bit unsure how to proceed - i did try creating a new column A and putting your formula in there, but it told me I was creating a loop and I didn't really know what was going on! So i haven't got any further with it yet. |
#11
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How do I list postcodes in order in Excel?
Hi Jilly
The "helper" column is basically, any unused column on your sheet. Because you inserted a new column at A, then your original column will now be B, and all my formulae would need to be altered to reference B rather than A. Assuming your data is ain column A, and assuming say column M is empty, then enter the formulae in column M (as the helper column) and proceed as directed. If your data is not in column A, but is in say column D, then wherever you choose to insert the formulae, you would need to amend them to change all A's to D's in this example. I hope this makes it all a bit clearer. -- Regards Roger Govier "jillysillybilly" wrote in message ... Thanks Roger but unfortunately, being a bit of an Excel novice, I have no idea how to create a helper column, so I was a bit unsure how to proceed - i did try creating a new column A and putting your formula in there, but it told me I was creating a loop and I didn't really know what was going on! So i haven't got any further with it yet. |
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