I have a form that uses a dropdown list to show employee names. What I want
to do is allow the names to be selected in the dropdown list but the employee
number to actually be inserted into the form. Is this even an option?

You could use some code to replace the name with the id number.

But I would would use an adjacent cell so that I could display both.

If A1 contained the name (a cell with data|validation???), then in B1:
=if(a1="","",vlookup(a1,sheet2!a:b,2,false)

Where Sheet2 contained the list of names in column A and the ID's in column B.

But if you want, Debra Dalgleish has a sample workbook he
http://contextures.com/excelfiles.html#DataVal
Look for:
DV0004 - Data Validation Change -- Select a Product from the Data Validation
list; an event procedure changes the product name to a product code.
DataValCode.zip 8 kb



Shawnn wrote:

I have a form that uses a dropdown list to show employee names. What I want
to do is allow the names to be selected in the dropdown list but the employee
number to actually be inserted into the form. Is this even an option?

--

Dave Peterson

I would use an adjacent cell to make this project much easier on me.
Unfortunately I have to follow strict state reporting guidelines. With that
being said, I have tried for several hours to duplicate the example in the
download you provided but I keep getting errors. The example is exactly what
I want to do though. Do you know of a step by step guide?

"Dave Peterson" wrote:

You could use some code to replace the name with the id number.

But I would would use an adjacent cell so that I could display both.

If A1 contained the name (a cell with data|validation???), then in B1:
=if(a1="","",vlookup(a1,sheet2!a:b,2,false)

Where Sheet2 contained the list of names in column A and the ID's in column B.

But if you want, Debra Dalgleish has a sample workbook he
http://contextures.com/excelfiles.html#DataVal
Look for:
DV0004 - Data Validation Change -- Select a Product from the Data Validation
list; an event procedure changes the product name to a product code.
DataValCode.zip 8 kb



Shawnn wrote:

I have a form that uses a dropdown list to show employee names. What I want
to do is allow the names to be selected in the dropdown list but the employee
number to actually be inserted into the form. Is this even an option?

--

Dave Peterson

Nope.

Maybe you could share some details.

The address of the range that holds the names and the id's.
The cell that's getting the data|validation.
And the code that you tried.

Shawnn wrote:

I would use an adjacent cell to make this project much easier on me.
Unfortunately I have to follow strict state reporting guidelines. With that
being said, I have tried for several hours to duplicate the example in the
download you provided but I keep getting errors. The example is exactly what
I want to do though. Do you know of a step by step guide?

"Dave Peterson" wrote:

You could use some code to replace the name with the id number.

But I would would use an adjacent cell so that I could display both.

If A1 contained the name (a cell with data|validation???), then in B1:
=if(a1="","",vlookup(a1,sheet2!a:b,2,false)

Where Sheet2 contained the list of names in column A and the ID's in column B.

But if you want, Debra Dalgleish has a sample workbook he
http://contextures.com/excelfiles.html#DataVal
Look for:
DV0004 - Data Validation Change -- Select a Product from the Data Validation
list; an event procedure changes the product name to a product code.
DataValCode.zip 8 kb



Shawnn wrote:

I have a form that uses a dropdown list to show employee names. What I want
to do is allow the names to be selected in the dropdown list but the employee
number to actually be inserted into the form. Is this even an option?

--

Dave Peterson


--

Dave Peterson

I have several areas that require a code similar to a state abbreviation.
For example the word Statutory Burglary mast be recorded as SB. So I have
set up multiple colums on Sheet2. A1:A10 are titles, B1:B10 are the
abreaviations. The next is C1:C10 are titles and D1:D10 are abbreviations
and so on.

I used the DV dropdown in my document cell N8 (which is a merged cell) to
show the list from A1:A10. Once the ull name is selected I need it to show
the abbreviation in the form. I need this for many areas in my report.

I used the following code.

Private Sub Worksheet_Change(ByVal Target As Range)

If Target.Cells.Count 1 Then GoTo exitHandler

If Target.Column = 14 Then
If Target.Value = "" Then GoTo exitHandler
Application.EnableEvents = False
Target.Value = Worksheets("Sheet2").Range("B1") _
.Offset(Application.WorksheetFunction _
.Match(Target.Value, Worksheets("Sheet2").Range("DID"), 0), 0)
End If

exitHandler:
Application.EnableEvents = True
Exit Sub

End Sub

I would be happy to send you a copy if it will help.

"Dave Peterson" wrote:

Nope.

Maybe you could share some details.

The address of the range that holds the names and the id's.
The cell that's getting the data|validation.
And the code that you tried.

Shawnn wrote:

I would use an adjacent cell to make this project much easier on me.
Unfortunately I have to follow strict state reporting guidelines. With that
being said, I have tried for several hours to duplicate the example in the
download you provided but I keep getting errors. The example is exactly what
I want to do though. Do you know of a step by step guide?

"Dave Peterson" wrote:

You could use some code to replace the name with the id number.

But I would would use an adjacent cell so that I could display both.

If A1 contained the name (a cell with data|validation???), then in B1:
=if(a1="","",vlookup(a1,sheet2!a:b,2,false)

Where Sheet2 contained the list of names in column A and the ID's in column B.

But if you want, Debra Dalgleish has a sample workbook he
http://contextures.com/excelfiles.html#DataVal
Look for:
DV0004 - Data Validation Change -- Select a Product from the Data Validation
list; an event procedure changes the product name to a product code.
DataValCode.zip 8 kb



Shawnn wrote:

I have a form that uses a dropdown list to show employee names. What I want
to do is allow the names to be selected in the dropdown list but the employee
number to actually be inserted into the form. Is this even an option?

--

Dave Peterson


--

Dave Peterson

First, merged cells cause nothing but grief. I do my best to avoid them.

But I merged N8:P8 and this seemed to work ok for me. I also named the range
List (not DID). In xl2007, DID will look like a column, so I wouldn't use that.

Option Explicit
Private Sub Worksheet_Change(ByVal Target As Range)

Dim res As Variant

If Target.Cells.Count 1 Then
Exit Sub
End If

If Intersect(Target, Me.Range("N8")) Is Nothing Then
Exit Sub
End If

If Target.Value = "" Then
Exit Sub
End If

Application.EnableEvents = False
With Worksheets("Sheet2")
res = Application.Match(Target.Value, .Range("List"), 0)
If IsError(res) Then
MsgBox "Design error!" 'this shouldn't happen
Else
Target.Value = .Range("list").Offset(0, 1)(res).Value
End If
End With

Application.EnableEvents = True

End Sub




Shawnn wrote:

I have several areas that require a code similar to a state abbreviation.
For example the word Statutory Burglary mast be recorded as SB. So I have
set up multiple colums on Sheet2. A1:A10 are titles, B1:B10 are the
abreaviations. The next is C1:C10 are titles and D1:D10 are abbreviations
and so on.

I used the DV dropdown in my document cell N8 (which is a merged cell) to
show the list from A1:A10. Once the ull name is selected I need it to show
the abbreviation in the form. I need this for many areas in my report.

I used the following code.

Private Sub Worksheet_Change(ByVal Target As Range)

If Target.Cells.Count 1 Then GoTo exitHandler

If Target.Column = 14 Then
If Target.Value = "" Then GoTo exitHandler
Application.EnableEvents = False
Target.Value = Worksheets("Sheet2").Range("B1") _
.Offset(Application.WorksheetFunction _
.Match(Target.Value, Worksheets("Sheet2").Range("DID"), 0), 0)
End If

exitHandler:
Application.EnableEvents = True
Exit Sub

End Sub

I would be happy to send you a copy if it will help.

"Dave Peterson" wrote:

Nope.

Maybe you could share some details.

The address of the range that holds the names and the id's.
The cell that's getting the data|validation.
And the code that you tried.

Shawnn wrote:

I would use an adjacent cell to make this project much easier on me.
Unfortunately I have to follow strict state reporting guidelines. With that
being said, I have tried for several hours to duplicate the example in the
download you provided but I keep getting errors. The example is exactly what
I want to do though. Do you know of a step by step guide?

"Dave Peterson" wrote:

You could use some code to replace the name with the id number.

But I would would use an adjacent cell so that I could display both.

If A1 contained the name (a cell with data|validation???), then in B1:
=if(a1="","",vlookup(a1,sheet2!a:b,2,false)

Where Sheet2 contained the list of names in column A and the ID's in column B.

But if you want, Debra Dalgleish has a sample workbook he
http://contextures.com/excelfiles.html#DataVal
Look for:
DV0004 - Data Validation Change -- Select a Product from the Data Validation
list; an event procedure changes the product name to a product code.
DataValCode.zip 8 kb



Shawnn wrote:

I have a form that uses a dropdown list to show employee names. What I want
to do is allow the names to be selected in the dropdown list but the employee
number to actually be inserted into the form. Is this even an option?

--

Dave Peterson


--

Dave Peterson


--

Dave Peterson