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#1
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VLOOKUP help?
Hi. Can someone help with this forumla please? I've trawled the
Internet but not yet found the answer so this is my last hope. I have a spreadsheet with the following information: A B C D More grades 1 Mathew Bloggs 9H A B 2 John Smith 9G C C 3 Abby Jones 9N E G 4 David Jones 9N F A 5 Elaine Biscuits 9F B C (please excuse the crude layout) A - firstname, B - surname C - form D - grade I want to use VLOOKUP and enter the students firstname, surname and form to return their grades. I've looked at using arrays and a tech guy at work said I need VLOOKUP and IF statement to. But I can't figure out how. This is what I have so far: =VLOOKUP(A8,A1:E6,4,FALSE) which obviously returns whatever I type into A8 from the range A1:E6 in column 4. So if I type Abby into cell A8 I will get 'E'. What I need to do is type in firstname, surname and form to return their grade. I'm told I need to do this using IF statements or an ARRAY but I can't see how. Can anyone spare me the time to help? |
#2
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VLOOKUP help?
Insert a column (A) with the following formula:
=B1&C1&D1 With First name in A8, Last name in A9 and grade in A10: =VLOOKUP(A8&A9&A10,A1:E5,5,FALSE) -- Kind regards, Niek Otten Microsoft MVP - Excel wrote in message ... | Hi. Can someone help with this forumla please? I've trawled the | Internet but not yet found the answer so this is my last hope. | | I have a spreadsheet with the following information: | | A B C D More grades | 1 Mathew Bloggs 9H A B | 2 John Smith 9G C C | 3 Abby Jones 9N E G | 4 David Jones 9N F A | 5 Elaine Biscuits 9F B C | | (please excuse the crude layout) A - firstname, B - surname C - | form D - grade | | I want to use VLOOKUP and enter the students firstname, surname and | form to return their grades. I've looked at using arrays and a tech | guy at work said I need VLOOKUP and IF statement to. But I can't | figure out how. This is what I have so far: | =VLOOKUP(A8,A1:E6,4,FALSE) which obviously returns whatever I type | into A8 from the range A1:E6 in column 4. So if I type Abby into cell | A8 I will get 'E'. | | What I need to do is type in firstname, surname and form to return | their grade. I'm told I need to do this using IF statements or an | ARRAY but I can't see how. Can anyone spare me the time to help? |
#3
Posted to microsoft.public.excel.misc
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VLOOKUP help?
Try this:
A8 = Abby B8 = Jones C8 = 9N Entered as an array** : =INDEX(D1:D5,MATCH(1,(A1:A5=A8)*(B1:B5=B8)*(C1:C5= C8),0)) ** array formulas need to be entered using the key combination of CTRL,SHIFT,ENTER (not just ENTER) -- Biff Microsoft Excel MVP wrote in message ... Hi. Can someone help with this forumla please? I've trawled the Internet but not yet found the answer so this is my last hope. I have a spreadsheet with the following information: A B C D More grades 1 Mathew Bloggs 9H A B 2 John Smith 9G C C 3 Abby Jones 9N E G 4 David Jones 9N F A 5 Elaine Biscuits 9F B C (please excuse the crude layout) A - firstname, B - surname C - form D - grade I want to use VLOOKUP and enter the students firstname, surname and form to return their grades. I've looked at using arrays and a tech guy at work said I need VLOOKUP and IF statement to. But I can't figure out how. This is what I have so far: =VLOOKUP(A8,A1:E6,4,FALSE) which obviously returns whatever I type into A8 from the range A1:E6 in column 4. So if I type Abby into cell A8 I will get 'E'. What I need to do is type in firstname, surname and form to return their grade. I'm told I need to do this using IF statements or an ARRAY but I can't see how. Can anyone spare me the time to help? |
#4
Posted to microsoft.public.excel.misc
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VLOOKUP help?
ok I'm 1/2 way there. Now got
=IF(A8=A8,VLOOKUP(A8,A2:E6,5,FALSE),IF(A9=A9,VLOOK UP(A9,A2:E6,5,FALSE),IF(A10=A10,VLOOKUP(A10,A2:E6, 5,FALSE),""))) Only problem is this formula does not match each of the IF statements. In other words, if I type in Abby it will return 'G' and ignore anything else I type into cells A9 or A10!!! aaaaaaaaagggggggggghhhhhhhhhh! |
#5
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VLOOKUP help?
Wow. Many thanks - works a treat. Just one question, I can't figure
out why I need the numbers 1 and 0 in the formula too. I thought 0 was what would be return in the event no record was found and tried changing this to a custom message such as "record not found" but no luck. |
#6
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VLOOKUP help?
The 0 tells the formula you want an exact match. What you're trying to match
is the number 1. So, 0 means find an exact match of the number 1. So, you might be thinking: Yeah, right! Where does the number 1 come into play? MATCH(1,(A1:A5=A8)*(B1:B5=B8)*(C1:C5=C8),0) Here's where the number 1 comes into play (or not!): (A1:A5=A8)*(B1:B5=B8)*(C1:C5=C8) Each of those logical statements will evaluate to either TRUE or FALSE. Those results are then multiplied together to produce an array of either 1 or 0. Like this: A1=A8 = False * B1=B8 = FALSE * C1=C8 = False FALSE*FALSE*FALSE = 0 Only where *all 3* conditions are TRUE will you get a result of 1: A2=A8 = TRUE * B2=B8 = TRUE * C2=C8 = TRUE TRUE*TRUE*TRUE = 1 So, there's the 1 and we want an exact match of 1. If there are no 1's to match that's when you get the error. To trap that error and return something else in its place try it like this (array entered): =IF(ISNA(MATCH(1,(A1:A5=A8)*(B1:B5=B8)*(C1:C5=C8), 0)),"record not found",INDEX(D1:D5,MATCH(1,(A1:A5=A8)*(B1:B5=B8)*( C1:C5=C8),0))) -- Biff Microsoft Excel MVP wrote in message ... Wow. Many thanks - works a treat. Just one question, I can't figure out why I need the numbers 1 and 0 in the formula too. I thought 0 was what would be return in the event no record was found and tried changing this to a custom message such as "record not found" but no luck. |
#7
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VLOOKUP help?
Many thanks again - you have saved me many hours of toil with your
straighforward and clear explanations - works brilliantly and now I have a new weapon in my formula arsenal! :-) |
#8
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VLOOKUP help?
You're welcome. Thanks for the feedback!
-- Biff Microsoft Excel MVP wrote in message ... Many thanks again - you have saved me many hours of toil with your straighforward and clear explanations - works brilliantly and now I have a new weapon in my formula arsenal! :-) |
#9
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VLOOKUP help?
Ok, now I'm pushing my luck - I know so if I don't get any response I
won't be offended. But. One last thing I need to do is get information from an Excel file (always with the same name and range) but the file may reside in different locations depending upon the students username. ie. file could be called 'spreadsheet.xls and the range A1:A6' but each student would have their own copy meaning there would be one in \\servername \serverpath\11jsmith\ and another in \\servername\serverpath\11djones\ etc. The server pathnames would all be stored in a spreadsheet to which I need the information returned. If the file has a static location, doing a Vlookup is easy for this kind of task. But a Vlookup where the file location depends upon a cell in my spreadsheet - I can't see how that would work. I am very grateful in advance for any help anyone can provide |
#10
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VLOOKUP help?
Excel doesn't make this easy!
At this link look for a thread titled: VLOOKUP with INDIRECT http://www.microsoft.com/communities...xp=&sloc=en-us -- Biff Microsoft Excel MVP wrote in message ... Ok, now I'm pushing my luck - I know so if I don't get any response I won't be offended. But. One last thing I need to do is get information from an Excel file (always with the same name and range) but the file may reside in different locations depending upon the students username. ie. file could be called 'spreadsheet.xls and the range A1:A6' but each student would have their own copy meaning there would be one in \\servername \serverpath\11jsmith\ and another in \\servername\serverpath\11djones\ etc. The server pathnames would all be stored in a spreadsheet to which I need the information returned. If the file has a static location, doing a Vlookup is easy for this kind of task. But a Vlookup where the file location depends upon a cell in my spreadsheet - I can't see how that would work. I am very grateful in advance for any help anyone can provide |
#11
Posted to microsoft.public.excel.misc
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VLOOKUP help?
On Mar 13, 6:41*pm, "T. Valko" wrote:
Excel doesn't make this easy! At this link look for a thread titled: VLOOKUP with INDIRECT http://www.microsoft.com/communities...efault.aspx?qu... -- Biff Microsoft Excel MVP wrote in message ... Ok, now I'm pushing my luck - I know so if I don't get any response I won't be offended. But. One last thing I need to do is get information from an Excel file (always with the same name and range) but the file may reside in different locations depending upon the students username. ie. file could be called 'spreadsheet.xls and the range A1:A6' but each student would have their own copy meaning there would be one in \\servername \serverpath\11jsmith\ and another in \\servername\serverpath\11djones\ etc. The server pathnames would all be stored in a spreadsheet to which I need the information returned. If the file has a static location, doing a Vlookup is easy for this kind of task. But a Vlookup where the file location depends upon a cell in my spreadsheet - I can't see how that would work. I am very grateful in advance for any help anyone can provide- Hide quoted text - - Show quoted text - Many thanks again - will take a look |
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