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#1
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Excel Address Lists
I have an address list in excel that I want to do a mail merge with. My
list, however, is not set up so that I have name in column 1, address in column 2, and city state zip in column 3... It's set up like the following: Row 1:Name Row 2: Address Row 3: City, State Zip Is there an easy way to do a mass reformat to move the row 2 & 3 fields so that they are column fields instead? I have about 200 addresses so manual manipulation would be very inefficient. |
#2
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Excel Address Lists
Karen
If data is consistently in sets of three down the column(assume col A) Select B1 and paste this in. =INDEX($A:$A,(ROWS($1:1)-1)*3+COLUMNS($A:B)-1) Copy across to D1 Copy B1:D1 down until zeros show up. When happy, copy all and Paste SpecialValuesOKEsc. Delete column A Gord Dibben MS Excel MVP On Wed, 23 Aug 2006 11:13:01 -0700, Karen wrote: I have an address list in excel that I want to do a mail merge with. My list, however, is not set up so that I have name in column 1, address in column 2, and city state zip in column 3... It's set up like the following: Row 1:Name Row 2: Address Row 3: City, State Zip Is there an easy way to do a mass reformat to move the row 2 & 3 fields so that they are column fields instead? I have about 200 addresses so manual manipulation would be very inefficient. |
#3
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Excel Address Lists
Thanks! This worked like a charm!
"Gord Dibben" wrote: Karen If data is consistently in sets of three down the column(assume col A) Select B1 and paste this in. =INDEX($A:$A,(ROWS($1:1)-1)*3+COLUMNS($A:B)-1) Copy across to D1 Copy B1:D1 down until zeros show up. When happy, copy all and Paste SpecialValuesOKEsc. Delete column A Gord Dibben MS Excel MVP On Wed, 23 Aug 2006 11:13:01 -0700, Karen wrote: I have an address list in excel that I want to do a mail merge with. My list, however, is not set up so that I have name in column 1, address in column 2, and city state zip in column 3... It's set up like the following: Row 1:Name Row 2: Address Row 3: City, State Zip Is there an easy way to do a mass reformat to move the row 2 & 3 fields so that they are column fields instead? I have about 200 addresses so manual manipulation would be very inefficient. |
#4
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Excel Address Lists
Very good.
Thanks for the feedback. Gord On Wed, 23 Aug 2006 15:15:01 -0700, Karen wrote: Thanks! This worked like a charm! "Gord Dibben" wrote: Karen If data is consistently in sets of three down the column(assume col A) Select B1 and paste this in. =INDEX($A:$A,(ROWS($1:1)-1)*3+COLUMNS($A:B)-1) Copy across to D1 Copy B1:D1 down until zeros show up. When happy, copy all and Paste SpecialValuesOKEsc. Delete column A Gord Dibben MS Excel MVP On Wed, 23 Aug 2006 11:13:01 -0700, Karen wrote: I have an address list in excel that I want to do a mail merge with. My list, however, is not set up so that I have name in column 1, address in column 2, and city state zip in column 3... It's set up like the following: Row 1:Name Row 2: Address Row 3: City, State Zip Is there an easy way to do a mass reformat to move the row 2 & 3 fields so that they are column fields instead? I have about 200 addresses so manual manipulation would be very inefficient. Gord Dibben MS Excel MVP |
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