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#1
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Line graphs where data comes from formulas.
I am preparing a spreadsheet for use by a colleague and am trying to cut down
on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called graph data. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated even if only to tell me to stop banging my head against a brick wall! |
#2
Posted to microsoft.public.excel.charting
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Line graphs where data comes from formulas.
1) replace the empty cells with =NA(); this displays as #N/A which the chart
engine ignores OR 2) click the chart, use Tools|Options and on the chart tab specify how empty cells are to be treated best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... I am preparing a spreadsheet for use by a colleague and am trying to cut down on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called 'graph data'. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks - this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated - even if only to tell me to stop banging my head against a brick wall! |
#3
Posted to microsoft.public.excel.charting
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Line graphs where data comes from formulas.
Thanks Bernard
My problem is that the cells are not empty - they contain a formula , the value of which is 0 until the information becomes available. If I delete the formulas, I am reliant on the user picking up the correct cells from elsewhere in the worksheet to update the graphs each week - and I am trying to avoid this as the wrong cells are sometimes picked up. I do realise that I may be asking the impossible - but thought I'd post before giving up - as my Excel level is only beginner to moderate. Liz "Bernard Liengme" wrote: 1) replace the empty cells with =NA(); this displays as #N/A which the chart engine ignores OR 2) click the chart, use Tools|Options and on the chart tab specify how empty cells are to be treated best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... I am preparing a spreadsheet for use by a colleague and am trying to cut down on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called 'graph data'. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks - this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated - even if only to tell me to stop banging my head against a brick wall! |
#4
Posted to microsoft.public.excel.charting
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Line graphs where data comes from formulas.
Just change the formulas
Suppose you have =my-formula Replay this by =IF(my_test,my_formula,NA()) where my_test is something like B100 or B10<"" .... some way to test if the formula should be used or if NA() should be used. Send me a file (remove TRUENORTH. from my email) and I will show you how best wishes -- Bernard Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme "Skibee" wrote in message ... Thanks Bernard My problem is that the cells are not empty - they contain a formula , the value of which is 0 until the information becomes available. If I delete the formulas, I am reliant on the user picking up the correct cells from elsewhere in the worksheet to update the graphs each week - and I am trying to avoid this as the wrong cells are sometimes picked up. I do realise that I may be asking the impossible - but thought I'd post before giving up - as my Excel level is only beginner to moderate. Liz "Bernard Liengme" wrote: 1) replace the empty cells with =NA(); this displays as #N/A which the chart engine ignores OR 2) click the chart, use Tools|Options and on the chart tab specify how empty cells are to be treated best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... I am preparing a spreadsheet for use by a colleague and am trying to cut down on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called 'graph data'. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks - this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated - even if only to tell me to stop banging my head against a brick wall! |
#5
Posted to microsoft.public.excel.charting
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Line graphs where data comes from formulas.
Bernard - that is so kind of you. Your email does not display in anything I
can see (can't find TRUENORTH. anywhere). Have tried clicking on your http address but can't find email there either - could you send it through and then I'll attach the file. Many, many thanks Liz "Bernard Liengme" wrote: Just change the formulas Suppose you have =my-formula Replay this by =IF(my_test,my_formula,NA()) where my_test is something like B100 or B10<"" .... some way to test if the formula should be used or if NA() should be used. Send me a file (remove TRUENORTH. from my email) and I will show you how best wishes -- Bernard Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme "Skibee" wrote in message ... Thanks Bernard My problem is that the cells are not empty - they contain a formula , the value of which is 0 until the information becomes available. If I delete the formulas, I am reliant on the user picking up the correct cells from elsewhere in the worksheet to update the graphs each week - and I am trying to avoid this as the wrong cells are sometimes picked up. I do realise that I may be asking the impossible - but thought I'd post before giving up - as my Excel level is only beginner to moderate. Liz "Bernard Liengme" wrote: 1) replace the empty cells with =NA(); this displays as #N/A which the chart engine ignores OR 2) click the chart, use Tools|Options and on the chart tab specify how empty cells are to be treated best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... I am preparing a spreadsheet for use by a colleague and am trying to cut down on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called 'graph data'. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks - this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated - even if only to tell me to stop banging my head against a brick wall! |
#6
Posted to microsoft.public.excel.charting
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Line graphs where data comes from formulas.
Hi Bernard
I've managed to do it - following your advice and instructions. So, just to say thank you very much for taking the time to help me and showing me patience! I've used the site a couple of times before, but always feel a bit nervous that a combination of my lack of knowledge and jargon will irritate those trying to help - thank you for not intimidating me! Many, many thanks Liz "Bernard Liengme" wrote: Just change the formulas Suppose you have =my-formula Replay this by =IF(my_test,my_formula,NA()) where my_test is something like B100 or B10<"" .... some way to test if the formula should be used or if NA() should be used. Send me a file (remove TRUENORTH. from my email) and I will show you how best wishes -- Bernard Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme "Skibee" wrote in message ... Thanks Bernard My problem is that the cells are not empty - they contain a formula , the value of which is 0 until the information becomes available. If I delete the formulas, I am reliant on the user picking up the correct cells from elsewhere in the worksheet to update the graphs each week - and I am trying to avoid this as the wrong cells are sometimes picked up. I do realise that I may be asking the impossible - but thought I'd post before giving up - as my Excel level is only beginner to moderate. Liz "Bernard Liengme" wrote: 1) replace the empty cells with =NA(); this displays as #N/A which the chart engine ignores OR 2) click the chart, use Tools|Options and on the chart tab specify how empty cells are to be treated best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... I am preparing a spreadsheet for use by a colleague and am trying to cut down on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called 'graph data'. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks - this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated - even if only to tell me to stop banging my head against a brick wall! |
#7
Posted to microsoft.public.excel.charting
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Line graphs where data comes from formulas.
You are most welcome;Tkx for feedback
-- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... Hi Bernard I've managed to do it - following your advice and instructions. So, just to say thank you very much for taking the time to help me and showing me patience! I've used the site a couple of times before, but always feel a bit nervous that a combination of my lack of knowledge and jargon will irritate those trying to help - thank you for not intimidating me! Many, many thanks Liz "Bernard Liengme" wrote: Just change the formulas Suppose you have =my-formula Replay this by =IF(my_test,my_formula,NA()) where my_test is something like B100 or B10<"" .... some way to test if the formula should be used or if NA() should be used. Send me a file (remove TRUENORTH. from my email) and I will show you how best wishes -- Bernard Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme "Skibee" wrote in message ... Thanks Bernard My problem is that the cells are not empty - they contain a formula , the value of which is 0 until the information becomes available. If I delete the formulas, I am reliant on the user picking up the correct cells from elsewhere in the worksheet to update the graphs each week - and I am trying to avoid this as the wrong cells are sometimes picked up. I do realise that I may be asking the impossible - but thought I'd post before giving up - as my Excel level is only beginner to moderate. Liz "Bernard Liengme" wrote: 1) replace the empty cells with =NA(); this displays as #N/A which the chart engine ignores OR 2) click the chart, use Tools|Options and on the chart tab specify how empty cells are to be treated best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Skibee" wrote in message ... I am preparing a spreadsheet for use by a colleague and am trying to cut down on the work they will have to do. I have a spreadsheet with 52 tabs (representing each week of the year). Information is entered weekly regarding customer sales and formulas calculate costs of production and sales vs budget. Another tab is called 'graph data'. Relevant information from the 52 tabs is collected on this sheet, some extra calculations are performed and then a series of line graphs are compiled. One row of excel, lets say row 6 contains information for the horizontal axis. So in cell B6 enter Wk1, C6 enter Wk2, D6 enter Wk3 etc until BA=Wk 52 Row 7 is to contain the data which forms the line on the line graphs. I want the information for all the data for the 52 weeks in row 7 to be picked up from elsewhere in the worksheet (ie the data in row 7 will be a formula, such as B7=Z7, which will be information from the relevant weekly tab (say Wk1) on which a further calculation has been performed ). I want to enter the formulas for all 52 weeks - this way my colleague will only have to complete the data on the relevant weekly tab, which will fire through to the Graph Data tab and eventually to the correct cell on row 7 for inclusion in the graph. Problem When I enter the formulas and build the graph, the line plummets down to a scale of 0 for weeks for which there is currently no data (because those weeks have not yet occurred). Is there any way of displaying the graph so that the 52 weeks appear along the horizontal axis (right from week 1) and the line on the graph only displays for those weeks for which information exists (ie the formulas which currently display a value of 0 do not display. The only way I have found round this so far is to leave my colleague to enter the formula for the graphs each week; but the correct formula is not always picked up and I was trying to find a way round this. Sorry to be so long winded. Help appreciated - even if only to tell me to stop banging my head against a brick wall! |
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