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#1
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List of Names, Dates, Durations ...
Hi!
A pivot table would probably be ideal for this but since I hate pivot tables I can't really recommend them. <vbg OTOH, (and this is what I would do) all you need to do is to extract the unique names to another location then you can do any number analytical operations on the data. For instance, you can use an advanced filter to extract the uniques and copy them to another location. Assume that new location is sheet2 A1:A500. The original data is on sheet1 A1:A2000. To get the count of each name on sheet2 B1 enter this formula: =COUNTIF(Sheet1!A$1:A$2000,A1) Double click the fill handle to copy this formula down to A500. Biff "Iain Halder" wrote in message ... Hi, I hope someone can help me here ... I have a list of names well over 2000 and growing listed in one column. Adjacent to this column is a list of admission dates and also a third column of discharge dates. NAME ADMIT DATE DISCHARGE DATE Joe Bloggs 22-Jan-05 27-Jan-05 I need to be able to get Excel to count this entire list of names but identify each name and how often it appears and when. I work with the NHS and my reason for asking this question is I need to be able ... * to identify frequent attenders to our services. * to see how many people re-refer to our services within 28 days of being discharged * how many are also discharged within 28 days of admission and * the duration of their stay. I'm thinking SUMPRODUCT will do the job with some arithmetic related to counting length of stay. However where I am stuck is in the first part of being able to get the computer to run through this initial list counting the names and how often they appear. The approach I'm adopting at the moment is a manual one of getting excel to sort the names alphabetically and physically counting them and then checking the dates visually. This is not really practical though, as you could imagine. Hope someone here can be of help or refer me even to an online source that can. Thank you guys in advance. Iain Halder Rescued Cats & Kittens Needing Homes 'o'< www.celiahammond.org 'o'< 'o'< www.cat77.org.uk 'o'< |
#2
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From your description, I would suggest checking out PivotTables.
Here is one place to start. http://peltiertech.com/Excel/Pivots/pivotstart.htm -- tj "Iain Halder" wrote: Hi, I hope someone can help me here ... I have a list of names well over 2000 and growing listed in one column. Adjacent to this column is a list of admission dates and also a third column of discharge dates. NAME ADMIT DATE DISCHARGE DATE Joe Bloggs 22-Jan-05 27-Jan-05 I need to be able to get Excel to count this entire list of names but identify each name and how often it appears and when. I work with the NHS and my reason for asking this question is I need to be able ... * to identify frequent attenders to our services. * to see how many people re-refer to our services within 28 days of being discharged * how many are also discharged within 28 days of admission and * the duration of their stay. I'm thinking SUMPRODUCT will do the job with some arithmetic related to counting length of stay. However where I am stuck is in the first part of being able to get the computer to run through this initial list counting the names and how often they appear. The approach I'm adopting at the moment is a manual one of getting excel to sort the names alphabetically and physically counting them and then checking the dates visually. This is not really practical though, as you could imagine. Hope someone here can be of help or refer me even to an online source that can. Thank you guys in advance. Iain Halder Rescued Cats & Kittens Needing Homes 'o'< www.celiahammond.org 'o'< 'o'< www.cat77.org.uk 'o'< |
#3
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Hi Iain
In spite of Biff's aversion to Pivot Tables <vbg I would recommend you take the trouble to learn how to use them. The small effort in learning will be well rewarded with the ease and speed with which you can perform all sorts of anlyses without writing a single formula yourself. Biff is so good at formulas and loves the challenge of writing new ones, he doesn't need them, but mere mortals like you and I do. <bg Regards Roger Govier Iain Halder wrote: Hi Guys! Thanks for the quick replies and I'll try the both of these out. I'm not really that up on pivot tables but I'll give it a shot. Thanks Again for the help all you guys offer on this newsgroup! Iain On Wed, 28 Sep 2005 23:51:41 +0000 (UTC), Iain Halder wrote: Hi, I hope someone can help me here ... I have a list of names well over 2000 and growing listed in one column. Adjacent to this column is a list of admission dates and also a third column of discharge dates. NAME ADMIT DATE DISCHARGE DATE Joe Bloggs 22-Jan-05 27-Jan-05 I need to be able to get Excel to count this entire list of names but identify each name and how often it appears and when. I work with the NHS and my reason for asking this question is I need to be able ... * to identify frequent attenders to our services. * to see how many people re-refer to our services within 28 days of being discharged * how many are also discharged within 28 days of admission and * the duration of their stay. I'm thinking SUMPRODUCT will do the job with some arithmetic related to counting length of stay. However where I am stuck is in the first part of being able to get the computer to run through this initial list counting the names and how often they appear. The approach I'm adopting at the moment is a manual one of getting excel to sort the names alphabetically and physically counting them and then checking the dates visually. This is not really practical though, as you could imagine. Hope someone here can be of help or refer me even to an online source that can. Thank you guys in advance. Iain Halder Rescued Cats & Kittens Needing Homes 'o'< www.celiahammond.org 'o'< 'o'< www.cat77.org.uk 'o'< o< Rescued Cats & Kittens Needing Homes o< o< www.celiahammond.org o< o< www.cat77.org.uk o< |
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