Thanks ... works perfectly!!! :)
--
nikko


"T. Valko" wrote:

if there are 2 similar dates with different contact person

Ok, it gets complicated!

Here's a small sample file that demonstrates this.

xNikko.xls 17kb

http://cjoint.com/?efhZw8gEFM

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Thanks ... it works perfectly.

Now with the dates returned in ascending order, i'm trying to return the
related activity comments and contact person. however if there are 2
similar
dates with different contact person, the formula does not seen to work ..

desired results
Date Contact Person
25-Mar Peter
25-Mar Alan

formula is returning
Date Contact Person
25-Mar Peter
25-Mar Peter

Formula - (INDEX('Data3-Opp Activities
Info'!$A$1:$J$10000,SMALL(IF('Data3-Opp Activities
Info'!$C$1:$C$10000='Opportunity (3)'!$J$2&H25,ROW('Data3-Opp Activities
Info'!$C$1:$C$10000)),ROW(1:1)),7)))
--
nikko


"T. Valko" wrote:

This will extract the dates in ascending order, oldest to newest, that
meet
the condition.

I'm leaving out the sheet name so be sure to add it to your formula.

Let's assume you want the results starting in cell X1.

Array entered** :

=SMALL(IF(A$1:A$13=J$2,H$1:H$13),ROWS(X$1:X1))

Copy down until you get #NUM! errors meaning all applicable data has been
extracted.

If you want an error trap:

=IF(ROWS(X$1:X1)<=COUNTIF(A$1:A$13,J$2),SMALL(IF(A $1:A$13=J$2,H$1:H$13),ROWS(X$1:X1)),"")

Copy down until you get blanks meaning all applicable data has been
extracted.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the
SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
the returned values are dates format... & i jus want to return the
dates
from
oldest to newest...

--
nikko


"T. Valko" wrote:

Explain what you're wanting to do.

I know what the formula does but what do you mean by: sorted order
i.e.the
most recent activity showing up first?

That sounds to me like you're looking for dates?


--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Sorry .. didnt get wad you mean...
--
nikko


"T. Valko" wrote:

Refresh my memory.

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Hi Biff

Using below formula and its returning the values not in sequence

=INDEX('Data3-Opp Activities Info'!H$1:H$13,SMALL(IF('Data3-Opp
Activities
Info'!A$1:A$13=$J$2,ROW($1:$13)),ROW(1:1)))

is there a way to return the corresponding values in sorted order
i.e.
w
the
most recent activity showing up first?

Thanks you!

--
nikko


"Biff" wrote:

in the formula, it looks like were mutliplying the rng2
valule by the corresponding value in rng3, however
the rng2 value is not a number. it is in most cases
text. not sure if that is the problem.

No, it's not a problem. It's not actually multiplying numbers.
It's
multiplying logical tests that return either TRUE or FALSE. For
example:

('PO Detail'!B$1:B$500=$B$3)*('PO Detail'!K$1:K$5000)

This will return an array like this:

(TRUE)*(TRUE)
(TRUE)*(FALSE)
(FALSE)*(TRUE)
(FALSE)*(FALSE)

These logicals are multiplied together and result in an array of
1's
or
0's
where 1 evalautes to the value_if_true and 0 evaluates to the
value_if_false. The value_if_true is a number from 1 to 500
that's
derived
from this expression:

ROW(INDIRECT("1:"&ROWS('PO Detail'!B$1:B$500))

When the value_if_true condition is met then the corresponding
numbers
from
that expression are then passed to the Small function.

..here is my exact formula (Array entered)
=INDEX('PO Detail'!D$1:D$500,SMALL(IF(('PO
Detail'!B$1:B$500=$B$3)*('PO
Detail'!K$1:K$5000),ROW(INDIRECT("1:"&ROWS('PO
Detail'!B$1:B$500)))),ROW('PO
Detail'!B18)))

If you're not using dynamic named ranges then I would "dummy
down"
this
portion:

ROW(INDIRECT("1:"&ROWS('PO Detail'!B$1:B$500))

To:

ROW($1:$500)

You don't actually need the sheet name or the cell references
but
you'll
see
where some people use them just for a better understanding.

Biff

"gfactor" wrote in message
...
biff,

thanks for your help...getting an error. here is what you
recommended:

=INDEX(Rng2,SMALL(IF((Rng1=$z$1)*(Rng30),ROW(INDI RECT("1:"&ROWS(Rng2)))),ROW(A1)))

..here is my exact formula (Array entered)

=INDEX('PO Detail'!D$1:D$500,SMALL(IF(('PO
Detail'!B$1:B$500=$B$3)*('PO
Detail'!K$1:K$5000),ROW(INDIRECT("1:"&ROWS('PO
Detail'!B$1:B$500)))),ROW('PO
Detail'!B18)))

its still bringing back values from range 2 if range 3 is 0.
in
the
formula, it looks like were mutliplying the rng2 valule by the
corresponding
value in rng3, however the rng2 value is not a number. it is
in
most
cases
text. not sure if that is the problem. maybe we can just
check
to
see
if
rng3 is 0? i tried this, but syntax wasn't right. any
thoughts?

thanks in advance,

g


"Biff" wrote:

i only want the result delivered if the value in (rng3) is
"0"

Try this: (array entered)

=INDEX(Rng2,SMALL(IF((Rng1=$z$1)*(Rng30),ROW(INDI RECT("1:"&ROWS(Rng2)))),ROW(A1)))

Biff

"gfactor" wrote in
message
...
biff -

you nailed it kid. got the result i was looking for in
terms
of
being
able
to have a variable length array. here's my next question:

lets assume my formula reads as follows:

=INDEX(Rng2,SMALL(IF(Rng1=$z$1,ROW(INDIRECT("1:"&R OWS(Rng2)))),ROW(A1)))

...and my data looks like this:

a(rng2) b(rng1) c (rng4)
1 y1 p1 5
2 x1 p2 1
3 y1 p3 0
4 z1 p4 3
5 q1 p5 4

if my $z$1 value is "y1"...the formula returns 2 data sets:

y1 p1
y1 p3

the thing is, i only want the result delivered if the value
in
(rng3)
is
"0"

can you help me?

thanks in advance.

g



"Biff" wrote:

You're welcome. Thanks for the feedback!

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Thanks ... works perfectly!!! :)
--
nikko


"T. Valko" wrote:

if there are 2 similar dates with different contact person

Ok, it gets complicated!

Here's a small sample file that demonstrates this.

xNikko.xls 17kb

http://cjoint.com/?efhZw8gEFM

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Thanks ... it works perfectly.

Now with the dates returned in ascending order, i'm trying to return
the
related activity comments and contact person. however if there are 2
similar
dates with different contact person, the formula does not seen to work
..

desired results
Date Contact Person
25-Mar Peter
25-Mar Alan

formula is returning
Date Contact Person
25-Mar Peter
25-Mar Peter

Formula - (INDEX('Data3-Opp Activities
Info'!$A$1:$J$10000,SMALL(IF('Data3-Opp Activities
Info'!$C$1:$C$10000='Opportunity (3)'!$J$2&H25,ROW('Data3-Opp
Activities
Info'!$C$1:$C$10000)),ROW(1:1)),7)))
--
nikko


"T. Valko" wrote:

This will extract the dates in ascending order, oldest to newest, that
meet
the condition.

I'm leaving out the sheet name so be sure to add it to your formula.

Let's assume you want the results starting in cell X1.

Array entered** :

=SMALL(IF(A$1:A$13=J$2,H$1:H$13),ROWS(X$1:X1))

Copy down until you get #NUM! errors meaning all applicable data has
been
extracted.

If you want an error trap:

=IF(ROWS(X$1:X1)<=COUNTIF(A$1:A$13,J$2),SMALL(IF(A $1:A$13=J$2,H$1:H$13),ROWS(X$1:X1)),"")

Copy down until you get blanks meaning all applicable data has been
extracted.

** array formulas need to be entered using the key combination of
CTRL,SHIFT,ENTER (not just ENTER). Hold down both the CTRL key and the
SHIFT
key then hit ENTER.

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
the returned values are dates format... & i jus want to return the
dates
from
oldest to newest...

--
nikko


"T. Valko" wrote:

Explain what you're wanting to do.

I know what the formula does but what do you mean by: sorted order
i.e.the
most recent activity showing up first?

That sounds to me like you're looking for dates?


--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Sorry .. didnt get wad you mean...
--
nikko


"T. Valko" wrote:

Refresh my memory.

--
Biff
Microsoft Excel MVP


"nikko" wrote in message
...
Hi Biff

Using below formula and its returning the values not in
sequence

=INDEX('Data3-Opp Activities
Info'!H$1:H$13,SMALL(IF('Data3-Opp
Activities
Info'!A$1:A$13=$J$2,ROW($1:$13)),ROW(1:1)))

is there a way to return the corresponding values in sorted
order
i.e.
w
the
most recent activity showing up first?

Thanks you!

--
nikko


"Biff" wrote:

in the formula, it looks like were mutliplying the rng2
valule by the corresponding value in rng3, however
the rng2 value is not a number. it is in most cases
text. not sure if that is the problem.

No, it's not a problem. It's not actually multiplying
numbers.
It's
multiplying logical tests that return either TRUE or FALSE.
For
example:

('PO Detail'!B$1:B$500=$B$3)*('PO Detail'!K$1:K$5000)

This will return an array like this:

(TRUE)*(TRUE)
(TRUE)*(FALSE)
(FALSE)*(TRUE)
(FALSE)*(FALSE)

These logicals are multiplied together and result in an array
of
1's
or
0's
where 1 evalautes to the value_if_true and 0 evaluates to the
value_if_false. The value_if_true is a number from 1 to 500
that's
derived
from this expression:

ROW(INDIRECT("1:"&ROWS('PO Detail'!B$1:B$500))

When the value_if_true condition is met then the
corresponding
numbers
from
that expression are then passed to the Small function.

..here is my exact formula (Array entered)
=INDEX('PO Detail'!D$1:D$500,SMALL(IF(('PO
Detail'!B$1:B$500=$B$3)*('PO
Detail'!K$1:K$5000),ROW(INDIRECT("1:"&ROWS('PO
Detail'!B$1:B$500)))),ROW('PO
Detail'!B18)))

If you're not using dynamic named ranges then I would "dummy
down"
this
portion:

ROW(INDIRECT("1:"&ROWS('PO Detail'!B$1:B$500))

To:

ROW($1:$500)

You don't actually need the sheet name or the cell references
but
you'll
see
where some people use them just for a better understanding.

Biff

"gfactor" wrote in
message
...
biff,

thanks for your help...getting an error. here is what you
recommended:

=INDEX(Rng2,SMALL(IF((Rng1=$z$1)*(Rng30),ROW(INDI RECT("1:"&ROWS(Rng2)))),ROW(A1)))

..here is my exact formula (Array entered)

=INDEX('PO Detail'!D$1:D$500,SMALL(IF(('PO
Detail'!B$1:B$500=$B$3)*('PO
Detail'!K$1:K$5000),ROW(INDIRECT("1:"&ROWS('PO
Detail'!B$1:B$500)))),ROW('PO
Detail'!B18)))

its still bringing back values from range 2 if range 3 is
0.
in
the
formula, it looks like were mutliplying the rng2 valule by
the
corresponding
value in rng3, however the rng2 value is not a number. it
is
in
most
cases
text. not sure if that is the problem. maybe we can just
check
to
see
if
rng3 is 0? i tried this, but syntax wasn't right. any
thoughts?

thanks in advance,

g


"Biff" wrote:

i only want the result delivered if the value in (rng3)
is
"0"

Try this: (array entered)

=INDEX(Rng2,SMALL(IF((Rng1=$z$1)*(Rng30),ROW(INDI RECT("1:"&ROWS(Rng2)))),ROW(A1)))

Biff

"gfactor" wrote in
message
...
biff -

you nailed it kid. got the result i was looking for in
terms
of
being
able
to have a variable length array. here's my next
question:

lets assume my formula reads as follows:

=INDEX(Rng2,SMALL(IF(Rng1=$z$1,ROW(INDIRECT("1:"&R OWS(Rng2)))),ROW(A1)))

...and my data looks like this:

a(rng2) b(rng1) c (rng4)
1 y1 p1 5
2 x1 p2 1
3 y1 p3 0
4 z1 p4 3
5 q1 p5 4

if my $z$1 value is "y1"...the formula returns 2 data
sets:

y1 p1
y1 p3

the thing is, i only want the result delivered if the
value
in
(rng3)
is
"0"

can you help me?

thanks in advance.

g



"Biff" wrote: