Hi,

Cell A1 has 21-04-10 07:00 PM
Cell A2 has 06-06-10 07:52 AM
(the dates are in the dd-mm-yy format)

Cell A3 has the formula =A2-A1 for showing the differences in days and
time and is formatted with the custom format:
dd h:mm:ss

The display in cell A3 is 14 12:52:00. While the difference in hours
is okay, the difference in days should be more than 14 as there is are
31 days of May between the two dates. Is there another format to show
the correct difference in days or should be done some other way?
Please help.

Thanks in advance.

Regards,
Raj

Hi Raj,

The reason why the difference in days is showing as 14 instead of 31 is because the formula is calculating the difference in 24-hour periods, not calendar days. To get the correct difference in days, you can use the

Formula:

DATEDIF 


function in Excel.

Here's how you can do it:

1. In cell A3, delete the current formula (=A2-A1).
2. Enter the following formula in cell A3:
   Formula:

   =DATEDIF(A1,A2,"d")&" "&TEXT(A2-A1,"h:mm:ss") 

3. Press Enter.

The

Formula:

DATEDIF 


function calculates the difference between two dates in a variety of units, including "d" for days. The

Formula:

TEXT 


function is used to format the time difference as hours, minutes, and seconds.

The result in cell A3 should now show the correct difference in days and time. If you want to change the format of the result, you can modify the custom format in cell A3.

Do you really need the seconds? Your sample entries only show date h:mm.

If using a custom format of dd h:mm:ss the max *displayed* number of days
will be the number of days in the *current month*.

So, you can't use this format if the number of days are expected to be 31.
You'd have to use a formula.

Assuming the date/time in A2 will *always* be = the date/time in A1.

=MAX(0,INT(A2-A1))&" "&TEXT(MOD(A2-A1,1),"h:mm")

--
Biff
Microsoft Excel MVP


"Raj" wrote in message
...
Hi,

Cell A1 has 21-04-10 07:00 PM
Cell A2 has 06-06-10 07:52 AM
(the dates are in the dd-mm-yy format)

Cell A3 has the formula =A2-A1 for showing the differences in days and
time and is formatted with the custom format:
dd h:mm:ss

The display in cell A3 is 14 12:52:00. While the difference in hours
is okay, the difference in days should be more than 14 as there is are
31 days of May between the two dates. Is there another format to show
the correct difference in days or should be done some other way?
Please help.

Thanks in advance.

Regards,
Raj

Formatted as a number =A2-A1 is 45.54

45.54 is the serial number for Tuesday, February 14, 1900 12:52:00PM

That's why you get 14 12:52:00

Enter this formula in A3

=DATEDIF(A1,A2,"d")-1 & " days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm""
minutes ""ss"" seconds""")

Returns 45 days 12 hours 52 minutes 00 seconds


Gord Dibben MS Excel MVP



On Mon, 31 May 2010 08:30:48 -0700 (PDT), Raj wrote:

Hi,

Cell A1 has 21-04-10 07:00 PM
Cell A2 has 06-06-10 07:52 AM
(the dates are in the dd-mm-yy format)

Cell A3 has the formula =A2-A1 for showing the differences in days and
time and is formatted with the custom format:
dd h:mm:ss

The display in cell A3 is 14 12:52:00. While the difference in hours
is okay, the difference in days should be more than 14 as there is are
31 days of May between the two dates. Is there another format to show
the correct difference in days or should be done some other way?
Please help.

Thanks in advance.

Regards,
Raj

Doesn't that formula go wrong if the time in A1 is earlier than the time in
A2, Gord?

Isn't it easier not to use DATEDIF, and just to use
=INT(A2-A1) & " days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm"" ?
--
David Biddulph


"Gord Dibben" <gorddibbATshawDOTca wrote in message
...
Formatted as a number =A2-A1 is 45.54

45.54 is the serial number for Tuesday, February 14, 1900 12:52:00PM

That's why you get 14 12:52:00

Enter this formula in A3

=DATEDIF(A1,A2,"d")-1 & " days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm""
minutes ""ss"" seconds""")

Returns 45 days 12 hours 52 minutes 00 seconds


Gord Dibben MS Excel MVP



On Mon, 31 May 2010 08:30:48 -0700 (PDT), Raj wrote:

Hi,

Cell A1 has 21-04-10 07:00 PM
Cell A2 has 06-06-10 07:52 AM
(the dates are in the dd-mm-yy format)

Cell A3 has the formula =A2-A1 for showing the differences in days and
time and is formatted with the custom format:
dd h:mm:ss

The display in cell A3 is 14 12:52:00. While the difference in hours
is okay, the difference in days should be more than 14 as there is are
31 days of May between the two dates. Is there another format to show
the correct difference in days or should be done some other way?
Please help.

Thanks in advance.

Regards,
Raj

Tweak...

Assuming the date/time in A2 will *always* be = the date/time in A1.
=MAX(0,INT(A2-A1))&" "&TEXT(MOD(A2-A1,1),"h:mm")

If the date/time in A2 will *always* be = the date/time in A1 then we don't
need the MAX function:

=INT(A2-A1)&" "&TEXT(MOD(A2-A1,1),"h:mm")


--
Biff
Microsoft Excel MVP


"T. Valko" wrote in message
...
Do you really need the seconds? Your sample entries only show date h:mm.

If using a custom format of dd h:mm:ss the max *displayed* number of days
will be the number of days in the *current month*.

So, you can't use this format if the number of days are expected to be
31. You'd have to use a formula.

Assuming the date/time in A2 will *always* be = the date/time in A1.

=MAX(0,INT(A2-A1))&" "&TEXT(MOD(A2-A1,1),"h:mm")

--
Biff
Microsoft Excel MVP


"Raj" wrote in message
...
Hi,

Cell A1 has 21-04-10 07:00 PM
Cell A2 has 06-06-10 07:52 AM
(the dates are in the dd-mm-yy format)

Cell A3 has the formula =A2-A1 for showing the differences in days and
time and is formatted with the custom format:
dd h:mm:ss

The display in cell A3 is 14 12:52:00. While the difference in hours
is okay, the difference in days should be more than 14 as there is are
31 days of May between the two dates. Is there another format to show
the correct difference in days or should be done some other way?
Please help.

Thanks in advance.

Regards,
Raj

Yes.

After seeing Biff's reply I realized there is an easier and more accurate
method.

Your suggestion is basically same as his. although as written, your formula
return an error due to the extra " after mm

My final try.............

=INT(A2-A1)&" days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm"" minutes""")



Gord


On Mon, 31 May 2010 20:28:20 +0100, "David Biddulph" <groups [at]
biddulph.org.uk wrote:

Doesn't that formula go wrong if the time in A1 is earlier than the time in
A2, Gord?

Isn't it easier not to use DATEDIF, and just to use
=INT(A2-A1) & " days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm"" ?

Thanks to All; these were the insights I was looking for.

Regards.
Raj


On Jun 1, 3:07*am, Gord Dibben <gorddibbATshawDOTca wrote:
Yes.

After seeing Biff's reply I realized there is an easier and more accurate
method.

Your suggestion is basically same as his. although as written, your formula
return an error due to the extra " *after mm

My final try.............

=INT(A2-A1)&" days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm"" minutes""")

Gord

On Mon, 31 May 2010 20:28:20 +0100, "David Biddulph" <groups [at]

biddulph.org.uk wrote:
Doesn't that formula go wrong if the time in A1 is earlier than the time in
A2, Gord?

Isn't it easier not to use DATEDIF, and just to use
=INT(A2-A1) & " days "&TEXT(MOD(A2-A1,1),"hh "" hours ""mm"" ?