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#1
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How do you open a (group of) hidden rows automatically upon the User
populating a cell(s) from a drop down list (via data validation)? |
#2
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Hi
you'll have to use a Worksheet_Change event e.g. Private Sub Worksheet_Change(ByVal Target As Range) If Target.Address = "$A$1" And Target.Value < "" Then Rows("2:20").EntireRow.Hidden = True Select Case Target.Value Case "cat" Rows("2:10").EntireRow.Hidden = False Case "dog" Rows("11:15").EntireRow.Hidden = False Case Else Rows("16:20").EntireRow.Hidden = False End Select End If End Sub ------ to use this code, right mouse click on the sheet tab with your data validation drop down box on it and choose view code copy & paste the code into the right hand side of the screen .... you'll then need to change target.address to the cell with your data validation box in it .....the "cat" and "dog" to actual options in your data validation drop down box and the row numbers then use ALT & F11 to switch back to your worksheet and try it out. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#3
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Julie,
Thank you for responding. Your macro has gotten me past the first step to what I'm eventually trying to acheive. Unfortunately, I left out (quite) a few more functions that I'd like for this macro to do as well. Hopefully, you can still help. Can this macro be modified to either unhide one row at a time so that when everytime the User populates a cell, the following row becomes unhidden. Besides my wksht (entitled "EXP RPT") being protected (password "lindAP"), I've allocated 7 rows (18-24) for the User to populate, if necessary. Cells "F18: F24" each containing a drop down list of 7 items (via data validation). In order to minimize space, I've hidden rows 19:24 and have instructed the User to only unhide these rows as needed. Obviously, row 18 is always visable when the User opens up this file. My goal is to have these rows unhide/hide automatically. For example, lets say the User populates (via drop down list or manual entry) cell "F18", I'd then like for row 19 to automatically become visable while rows 20:24 remain hidden. Once again, If the User populates cell "F19", the following row (20) will automatically become available while rows 21:24 will remain hidden. Now on the other hand, let's say the User decides to unpopulate cell "F20", I'd like for this cell and corresponding row to revert back to its hidden state. However, only under the condition that cell "BC20" (which represents the sum of cells K20:BB20) equals zero. This will assure me that the hidden rows from this group of cells equal zero. Now to add even more complexity, this wksht is linked to another wksht (within the same wkbk) entitled "WKLY RPT". I'd like for the rows in the "WKLY RPT" wksht to correspond with the hide/unhide commands reflected in the "EXP RPT" wksht. Sorry for being so detailed, but I didn't know how else to get information across. Any assistance would be greatly appreciated!! "JulieD" wrote: Hi you'll have to use a Worksheet_Change event e.g. Private Sub Worksheet_Change(ByVal Target As Range) If Target.Address = "$A$1" And Target.Value < "" Then Rows("2:20").EntireRow.Hidden = True Select Case Target.Value Case "cat" Rows("2:10").EntireRow.Hidden = False Case "dog" Rows("11:15").EntireRow.Hidden = False Case Else Rows("16:20").EntireRow.Hidden = False End Select End If End Sub ------ to use this code, right mouse click on the sheet tab with your data validation drop down box on it and choose view code copy & paste the code into the right hand side of the screen .... you'll then need to change target.address to the cell with your data validation box in it .....the "cat" and "dog" to actual options in your data validation drop down box and the row numbers then use ALT & F11 to switch back to your worksheet and try it out. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#4
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Hi
how about -------- Private Sub Worksheet_Change(ByVal Target As Range) If Not Intersect(Target, Me.Range("F18:F24")) Is Nothing Then '1 If Target.Value = "" And Target.Offset(0, 49) = 0 And Not Target.Row = 18 Then '2 Target.EntireRow.Hidden = True '3 Sheets("WKLY RPT").Rows(Target.Row).EntireRow.Hidden = True '4 End If '5 If Target.Row = 18 And Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '6 Target.Offset(1, 0).EntireRow.Hidden = True '7 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '8 End If '9 If Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '10 Target.Offset(1, 0).EntireRow.Hidden = True '11 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '12 End If '13 If Target.Value < "" Then '14 Target.Offset(1, 0).EntireRow.Hidden = False '15 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = False '16 End If '17 End If '18 End Sub --- i've placed a row number at the end of each row so that if the ng wraps the code you can figure out what goes with what, so when you copy & paste the code, each row should have a green number at the end of it note this code assumes rows 19 through 24 hidden in both sheet to start with ...... -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... Julie, Thank you for responding. Your macro has gotten me past the first step to what I'm eventually trying to acheive. Unfortunately, I left out (quite) a few more functions that I'd like for this macro to do as well. Hopefully, you can still help. Can this macro be modified to either unhide one row at a time so that when everytime the User populates a cell, the following row becomes unhidden. Besides my wksht (entitled "EXP RPT") being protected (password "lindAP"), I've allocated 7 rows (18-24) for the User to populate, if necessary. Cells "F18: F24" each containing a drop down list of 7 items (via data validation). In order to minimize space, I've hidden rows 19:24 and have instructed the User to only unhide these rows as needed. Obviously, row 18 is always visable when the User opens up this file. My goal is to have these rows unhide/hide automatically. For example, lets say the User populates (via drop down list or manual entry) cell "F18", I'd then like for row 19 to automatically become visable while rows 20:24 remain hidden. Once again, If the User populates cell "F19", the following row (20) will automatically become available while rows 21:24 will remain hidden. Now on the other hand, let's say the User decides to unpopulate cell "F20", I'd like for this cell and corresponding row to revert back to its hidden state. However, only under the condition that cell "BC20" (which represents the sum of cells K20:BB20) equals zero. This will assure me that the hidden rows from this group of cells equal zero. Now to add even more complexity, this wksht is linked to another wksht (within the same wkbk) entitled "WKLY RPT". I'd like for the rows in the "WKLY RPT" wksht to correspond with the hide/unhide commands reflected in the "EXP RPT" wksht. Sorry for being so detailed, but I didn't know how else to get information across. Any assistance would be greatly appreciated!! "JulieD" wrote: Hi you'll have to use a Worksheet_Change event e.g. Private Sub Worksheet_Change(ByVal Target As Range) If Target.Address = "$A$1" And Target.Value < "" Then Rows("2:20").EntireRow.Hidden = True Select Case Target.Value Case "cat" Rows("2:10").EntireRow.Hidden = False Case "dog" Rows("11:15").EntireRow.Hidden = False Case Else Rows("16:20").EntireRow.Hidden = False End Select End If End Sub ------ to use this code, right mouse click on the sheet tab with your data validation drop down box on it and choose view code copy & paste the code into the right hand side of the screen .... you'll then need to change target.address to the cell with your data validation box in it .....the "cat" and "dog" to actual options in your data validation drop down box and the row numbers then use ALT & F11 to switch back to your worksheet and try it out. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#5
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Hi Julie,
Thanx for your prompt response. Unfortunately, I'm having a few problems. Per you instructions, rows 19-24 are hidden. However, when I select an item from the drop down list in cell F18, rather than row 19 becoming available I'm getting the following mesage: "Run-time error '1004': Unable to set the Hidden Property of the Range Class" And when I delete the item from cell F18, I'm getting the following mesage: "Run-time error '13': Type mismatch"' A few things to keep in mind (and I'm not sure if they even matter): 1) My "WKLY RPT" wksht is hidden and protected. 2) Does it matter whether or not I remove the green row numbers? 3) Was I suppose to incorporate this macro with the previous one that you sent? If so, can you tell me how? And finally (and I'm afraid to ask, but here it goes anyways), once we resolve this problem would it be to much trouble to set-up the rows 32-34 and 46-56 in the same manner? Thank you, "JulieD" wrote: Hi how about -------- Private Sub Worksheet_Change(ByVal Target As Range) If Not Intersect(Target, Me.Range("F18:F24")) Is Nothing Then '1 If Target.Value = "" And Target.Offset(0, 49) = 0 And Not Target.Row = 18 Then '2 Target.EntireRow.Hidden = True '3 Sheets("WKLY RPT").Rows(Target.Row).EntireRow.Hidden = True '4 End If '5 If Target.Row = 18 And Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '6 Target.Offset(1, 0).EntireRow.Hidden = True '7 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '8 End If '9 If Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '10 Target.Offset(1, 0).EntireRow.Hidden = True '11 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '12 End If '13 If Target.Value < "" Then '14 Target.Offset(1, 0).EntireRow.Hidden = False '15 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = False '16 End If '17 End If '18 End Sub --- i've placed a row number at the end of each row so that if the ng wraps the code you can figure out what goes with what, so when you copy & paste the code, each row should have a green number at the end of it note this code assumes rows 19 through 24 hidden in both sheet to start with ...... -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... Julie, Thank you for responding. Your macro has gotten me past the first step to what I'm eventually trying to acheive. Unfortunately, I left out (quite) a few more functions that I'd like for this macro to do as well. Hopefully, you can still help. Can this macro be modified to either unhide one row at a time so that when everytime the User populates a cell, the following row becomes unhidden. Besides my wksht (entitled "EXP RPT") being protected (password "lindAP"), I've allocated 7 rows (18-24) for the User to populate, if necessary. Cells "F18: F24" each containing a drop down list of 7 items (via data validation). In order to minimize space, I've hidden rows 19:24 and have instructed the User to only unhide these rows as needed. Obviously, row 18 is always visable when the User opens up this file. My goal is to have these rows unhide/hide automatically. For example, lets say the User populates (via drop down list or manual entry) cell "F18", I'd then like for row 19 to automatically become visable while rows 20:24 remain hidden. Once again, If the User populates cell "F19", the following row (20) will automatically become available while rows 21:24 will remain hidden. Now on the other hand, let's say the User decides to unpopulate cell "F20", I'd like for this cell and corresponding row to revert back to its hidden state. However, only under the condition that cell "BC20" (which represents the sum of cells K20:BB20) equals zero. This will assure me that the hidden rows from this group of cells equal zero. Now to add even more complexity, this wksht is linked to another wksht (within the same wkbk) entitled "WKLY RPT". I'd like for the rows in the "WKLY RPT" wksht to correspond with the hide/unhide commands reflected in the "EXP RPT" wksht. Sorry for being so detailed, but I didn't know how else to get information across. Any assistance would be greatly appreciated!! "JulieD" wrote: Hi you'll have to use a Worksheet_Change event e.g. Private Sub Worksheet_Change(ByVal Target As Range) If Target.Address = "$A$1" And Target.Value < "" Then Rows("2:20").EntireRow.Hidden = True Select Case Target.Value Case "cat" Rows("2:10").EntireRow.Hidden = False Case "dog" Rows("11:15").EntireRow.Hidden = False Case Else Rows("16:20").EntireRow.Hidden = False End Select End If End Sub ------ to use this code, right mouse click on the sheet tab with your data validation drop down box on it and choose view code copy & paste the code into the right hand side of the screen .... you'll then need to change target.address to the cell with your data validation box in it .....the "cat" and "dog" to actual options in your data validation drop down box and the row numbers then use ALT & F11 to switch back to your worksheet and try it out. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#6
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Hi Mr G
1) My "WKLY RPT" wksht is hidden and protected. .... that makes a difference ... will need to rework the code ..... see after '1 and before '18 Private Sub Worksheet_Change(ByVal Target As Range) If Not Intersect(Target, Me.Range("F18:F24")) Is Nothing Then '1 'new line to be added in Sheets("WKLY RPT").unprotect ("pwd") If Target.Value = "" And Target.Offset(0, 49) = 0 And Not Target.Row = 18 Then '2 Target.EntireRow.Hidden = True '3 Sheets("WKLY RPT").Rows(Target.Row).EntireRow.Hidden = True '4 End If '5 If Target.Row = 18 And Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '6 Target.Offset(1, 0).EntireRow.Hidden = True '7 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '8 End If '9 If Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '10 Target.Offset(1, 0).EntireRow.Hidden = True '11 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '12 End If '13 If Target.Value < "" Then '14 Target.Offset(1, 0).EntireRow.Hidden = False '15 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = False '16 End If '17 'new line to be added in Sheets("WKLY RPT").protect ("pwd") End If '18 End Sub ---- the "pwd" is the password you protect / unprotect the sheet with ... if you don't use a password just omit the ("pwd") bit entirely. 2) Does it matter whether or not I remove the green row numbers? ... nope as long as none of the lines go red you're fine 3) Was I suppose to incorporate this macro with the previous one that you sent? If so, can you tell me how? --- nope, ditch the first one And finally (and I'm afraid to ask, but here it goes anyways), once we resolve this problem would it be to much trouble to set-up the rows 32-34 and 46-56 in the same manner? -- hey why not :) ... but let's get this one up & running first -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... Hi Julie, Thanx for your prompt response. Unfortunately, I'm having a few problems. Per you instructions, rows 19-24 are hidden. However, when I select an item from the drop down list in cell F18, rather than row 19 becoming available I'm getting the following mesage: "Run-time error '1004': Unable to set the Hidden Property of the Range Class" And when I delete the item from cell F18, I'm getting the following mesage: "Run-time error '13': Type mismatch"' A few things to keep in mind (and I'm not sure if they even matter): 1) My "WKLY RPT" wksht is hidden and protected. 2) Does it matter whether or not I remove the green row numbers? 3) Was I suppose to incorporate this macro with the previous one that you sent? If so, can you tell me how? And finally (and I'm afraid to ask, but here it goes anyways), once we resolve this problem would it be to much trouble to set-up the rows 32-34 and 46-56 in the same manner? Thank you, "JulieD" wrote: Hi how about -------- Private Sub Worksheet_Change(ByVal Target As Range) If Not Intersect(Target, Me.Range("F18:F24")) Is Nothing Then '1 If Target.Value = "" And Target.Offset(0, 49) = 0 And Not Target.Row = 18 Then '2 Target.EntireRow.Hidden = True '3 Sheets("WKLY RPT").Rows(Target.Row).EntireRow.Hidden = True '4 End If '5 If Target.Row = 18 And Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '6 Target.Offset(1, 0).EntireRow.Hidden = True '7 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '8 End If '9 If Target.Offset(1, 0).Value = "" And Target.Offset(1, 49) = 0 Then '10 Target.Offset(1, 0).EntireRow.Hidden = True '11 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = True '12 End If '13 If Target.Value < "" Then '14 Target.Offset(1, 0).EntireRow.Hidden = False '15 Sheets("WKLY RPT").Rows(Target.Row + 1).EntireRow.Hidden = False '16 End If '17 End If '18 End Sub --- i've placed a row number at the end of each row so that if the ng wraps the code you can figure out what goes with what, so when you copy & paste the code, each row should have a green number at the end of it note this code assumes rows 19 through 24 hidden in both sheet to start with ...... -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... Julie, Thank you for responding. Your macro has gotten me past the first step to what I'm eventually trying to acheive. Unfortunately, I left out (quite) a few more functions that I'd like for this macro to do as well. Hopefully, you can still help. Can this macro be modified to either unhide one row at a time so that when everytime the User populates a cell, the following row becomes unhidden. Besides my wksht (entitled "EXP RPT") being protected (password "lindAP"), I've allocated 7 rows (18-24) for the User to populate, if necessary. Cells "F18: F24" each containing a drop down list of 7 items (via data validation). In order to minimize space, I've hidden rows 19:24 and have instructed the User to only unhide these rows as needed. Obviously, row 18 is always visable when the User opens up this file. My goal is to have these rows unhide/hide automatically. For example, lets say the User populates (via drop down list or manual entry) cell "F18", I'd then like for row 19 to automatically become visable while rows 20:24 remain hidden. Once again, If the User populates cell "F19", the following row (20) will automatically become available while rows 21:24 will remain hidden. Now on the other hand, let's say the User decides to unpopulate cell "F20", I'd like for this cell and corresponding row to revert back to its hidden state. However, only under the condition that cell "BC20" (which represents the sum of cells K20:BB20) equals zero. This will assure me that the hidden rows from this group of cells equal zero. Now to add even more complexity, this wksht is linked to another wksht (within the same wkbk) entitled "WKLY RPT". I'd like for the rows in the "WKLY RPT" wksht to correspond with the hide/unhide commands reflected in the "EXP RPT" wksht. Sorry for being so detailed, but I didn't know how else to get information across. Any assistance would be greatly appreciated!! "JulieD" wrote: Hi you'll have to use a Worksheet_Change event e.g. Private Sub Worksheet_Change(ByVal Target As Range) If Target.Address = "$A$1" And Target.Value < "" Then Rows("2:20").EntireRow.Hidden = True Select Case Target.Value Case "cat" Rows("2:10").EntireRow.Hidden = False Case "dog" Rows("11:15").EntireRow.Hidden = False Case Else Rows("16:20").EntireRow.Hidden = False End Select End If End Sub ------ to use this code, right mouse click on the sheet tab with your data validation drop down box on it and choose view code copy & paste the code into the right hand side of the screen .... you'll then need to change target.address to the cell with your data validation box in it .....the "cat" and "dog" to actual options in your data validation drop down box and the row numbers then use ALT & F11 to switch back to your worksheet and try it out. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#7
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Hi JulieD,
A copy of my worksheet went out (from my home e-mail address) to you late yesterday. Hopefully I used your correct e-mail address. Please let me know if you didn't receive it. Thank you, "Mr. G." wrote: How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#8
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Hi Mr G
my mail server is down at the moment, trying to get on to isp to see what's going on but as it's 11:45pm here i'm not sure i will be able to resolve this until after work tomorrow. but i will look at it as soon as i am able. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "Mr. G." wrote in message ... Hi JulieD, A copy of my worksheet went out (from my home e-mail address) to you late yesterday. Hopefully I used your correct e-mail address. Please let me know if you didn't receive it. Thank you, "Mr. G." wrote: How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#9
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Hi
mail server back up, but haven't received your email, please resend to julied_ng at hcts dot net dot au -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ....well i'm working on it anyway "JulieD" wrote in message ... Hi Mr G my mail server is down at the moment, trying to get on to isp to see what's going on but as it's 11:45pm here i'm not sure i will be able to resolve this until after work tomorrow. but i will look at it as soon as i am able. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ...well i'm working on it anyway "Mr. G." wrote in message ... Hi JulieD, A copy of my worksheet went out (from my home e-mail address) to you late yesterday. Hopefully I used your correct e-mail address. Please let me know if you didn't receive it. Thank you, "Mr. G." wrote: How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#10
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received will get back to you shortly
"JulieD" wrote in message ... Hi mail server back up, but haven't received your email, please resend to julied_ng at hcts dot net dot au -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ...well i'm working on it anyway "JulieD" wrote in message ... Hi Mr G my mail server is down at the moment, trying to get on to isp to see what's going on but as it's 11:45pm here i'm not sure i will be able to resolve this until after work tomorrow. but i will look at it as soon as i am able. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ...well i'm working on it anyway "Mr. G." wrote in message ... Hi JulieD, A copy of my worksheet went out (from my home e-mail address) to you late yesterday. Hopefully I used your correct e-mail address. Please let me know if you didn't receive it. Thank you, "Mr. G." wrote: How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
#11
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THANK YOU SOOOOO MUCH!!!!
"JulieD" wrote: received will get back to you shortly "JulieD" wrote in message ... Hi mail server back up, but haven't received your email, please resend to julied_ng at hcts dot net dot au -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ...well i'm working on it anyway "JulieD" wrote in message ... Hi Mr G my mail server is down at the moment, trying to get on to isp to see what's going on but as it's 11:45pm here i'm not sure i will be able to resolve this until after work tomorrow. but i will look at it as soon as i am able. -- Cheers JulieD check out www.hcts.net.au/tipsandtricks.htm ...well i'm working on it anyway "Mr. G." wrote in message ... Hi JulieD, A copy of my worksheet went out (from my home e-mail address) to you late yesterday. Hopefully I used your correct e-mail address. Please let me know if you didn't receive it. Thank you, "Mr. G." wrote: How do you open a (group of) hidden rows automatically upon the User populating a cell(s) from a drop down list (via data validation)? |
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