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#1
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Moving data based on specific field
I am trying to create individual statements that pull only specified data
from a master sheet based on the data in one particular field (column B below). Spreadsheet data is as follows: Mastersheet: Sheet1 A,B,C,D,E 1:Joe;10;Cleveland;OH;196 2:Bill;12;Houston;TX;188 3:Harry;10;Chicago;IL;222 4:Joe;15;SanDiego;CA;311 5:Tom;12;Dallas;TX;124 6:Jim;15;NewYork;NY;297 Move data with the following end result: Sheet2: A,B,C,D,E 1:Blank 2:Blank 3: Joe;10;Cleveland;OH;196 4: Harry;10;Chicago;IL;222 5: 6: Sheet3: A,B,C,D,E 1:Blank 2:Blank 3: Bill;12;Houston;TX;188 4: Tom;12;Dallas;TX;124 5: Blank 6: Blank Sheet4: A,B,C,D,E 1:Blank 2:Blank 3: Joe;15;SanDiego;CA;311 4: Jim;15;NewYork;NY;297 5: Blank 6: Blank |
#2
Posted to microsoft.public.excel.worksheet.functions
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Moving data based on specific field
Is there a way to write formulas in Sheets2-4 that pull only the specific
data? If not, is there a way to do this with a macro? Thanks for your help in advance "thomaspb" wrote: I am trying to create individual statements that pull only specified data from a master sheet based on the data in one particular field (column B below). Spreadsheet data is as follows: Mastersheet: Sheet1 A,B,C,D,E 1:Joe;10;Cleveland;OH;196 2:Bill;12;Houston;TX;188 3:Harry;10;Chicago;IL;222 4:Joe;15;SanDiego;CA;311 5:Tom;12;Dallas;TX;124 6:Jim;15;NewYork;NY;297 Move data with the following end result: Sheet2: A,B,C,D,E 1:Blank 2:Blank 3: Joe;10;Cleveland;OH;196 4: Harry;10;Chicago;IL;222 5: 6: Sheet3: A,B,C,D,E 1:Blank 2:Blank 3: Bill;12;Houston;TX;188 4: Tom;12;Dallas;TX;124 5: Blank 6: Blank Sheet4: A,B,C,D,E 1:Blank 2:Blank 3: Joe;15;SanDiego;CA;311 4: Jim;15;NewYork;NY;297 5: Blank 6: Blank |
#3
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Moving data based on specific field
How about something even better, which will also pack it up neatly at the top
in the individual ("child") sheets? Here's an easy non-array formulas driven model which automates the copying of lines from a "Parent" data sheet to each "Child" sheet by key col values .. Illustrated in this sample: http://freefilehosting.net/download/409k1 Parent to Child AutoCopy via Key Col Values.xls Construct: In sheet: WS1 (the "master" / parent sheet) Assume data in cols A to E, data in row2 down, with the key col = col B (as per your spec) List the key col values (col B's unique values) in K1 across, in **text** format (Just preformat K1 across as TEXT): 10,11,12, etc (the text numbers can be in any order) Put in K2: =IF($B2="","",IF($B2=K$1+0,ROW(),"")) Copy K2 across & fill down to cover the max expected extent of source data in the key col B Click Insert Name Define Put under "Names in workbook:": WSN Put in the "Refers to:" box: =MID(CELL("Filename",INDIRECT("A1")),FIND("]",CELL("Filename",INDIRECT("A1") ))+1,32) Click OK The above defines WSN as a name we can use to refer to the sheetname in formulas. It will auto-extract the sheetname implicitly. Technique came from a post by Harlan. Then, in a new sheet named: 10 (one of the key col values) Paste the same col headers into A1:E1 (these are just labels) Put in A2: =IF(ROWS($1:1)COUNT(OFFSET(WS1!$J:$J,,MATCH(WSN,W S1!$K$1:$IV$1,0))),"",INDEX(WS1!A:A,MATCH(SMALL(OF FSET(WS1!$J:$J,,MATCH(WSN,WS1!$K$1:$IV$1,0)),ROWS( $1:1)),OFFSET(WS1!$J:$J,,MATCH(WSN,WS1!$K$1:$IV$1, 0)),0))) Copy A2 across to E2, fill down to say, E10 (copy down by the smallest possible range sufficient to cover the max expected extent for any key col value. Here, I've assumed that 9 rows (rows 2 to 10) is sufficient) Cols A to E will return only the lines for the key col value: 10 from "WS1", with all lines neatly packed at the top. Dress this sheet up nicely to taste, then just make copies of it, rename as the other key col values: 11, 12, 13, etc to get corresponding returns for all "Child" sheets. Adapt to suit .. -- Max Singapore http://savefile.com/projects/236895 Downloads:18,300 Files:361 Subscribers:58 xdemechanik --- |
#4
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Moving data based on specific field
WOW!! Worked Great! Just what I was looking for.
THANKS! "Max" wrote: How about something even better, which will also pack it up neatly at the top in the individual ("child") sheets? Here's an easy non-array formulas driven model which automates the copying of lines from a "Parent" data sheet to each "Child" sheet by key col values .. Illustrated in this sample: http://freefilehosting.net/download/409k1 Parent to Child AutoCopy via Key Col Values.xls Construct: In sheet: WS1 (the "master" / parent sheet) Assume data in cols A to E, data in row2 down, with the key col = col B (as per your spec) List the key col values (col B's unique values) in K1 across, in **text** format (Just preformat K1 across as TEXT): 10,11,12, etc (the text numbers can be in any order) Put in K2: =IF($B2="","",IF($B2=K$1+0,ROW(),"")) Copy K2 across & fill down to cover the max expected extent of source data in the key col B Click Insert Name Define Put under "Names in workbook:": WSN Put in the "Refers to:" box: =MID(CELL("Filename",INDIRECT("A1")),FIND("]",CELL("Filename",INDIRECT("A1") ))+1,32) Click OK The above defines WSN as a name we can use to refer to the sheetname in formulas. It will auto-extract the sheetname implicitly. Technique came from a post by Harlan. Then, in a new sheet named: 10 (one of the key col values) Paste the same col headers into A1:E1 (these are just labels) Put in A2: =IF(ROWS($1:1)COUNT(OFFSET(WS1!$J:$J,,MATCH(WSN,W S1!$K$1:$IV$1,0))),"",INDEX(WS1!A:A,MATCH(SMALL(OF FSET(WS1!$J:$J,,MATCH(WSN,WS1!$K$1:$IV$1,0)),ROWS( $1:1)),OFFSET(WS1!$J:$J,,MATCH(WSN,WS1!$K$1:$IV$1, 0)),0))) Copy A2 across to E2, fill down to say, E10 (copy down by the smallest possible range sufficient to cover the max expected extent for any key col value. Here, I've assumed that 9 rows (rows 2 to 10) is sufficient) Cols A to E will return only the lines for the key col value: 10 from "WS1", with all lines neatly packed at the top. Dress this sheet up nicely to taste, then just make copies of it, rename as the other key col values: 11, 12, 13, etc to get corresponding returns for all "Child" sheets. Adapt to suit .. -- Max Singapore http://savefile.com/projects/236895 Downloads:18,300 Files:361 Subscribers:58 xdemechanik --- |
#5
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Moving data based on specific field
Welcome. Take a moment to press the "Yes" button below
-- Max Singapore http://savefile.com/projects/236895 Downloads:18,500 Files:362 Subscribers:59 xdemechanik --- "thomaspb" wrote: WOW!! Worked Great! Just what I was looking for. THANKS! |
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