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Default Data Lost While Using a Shared Workbook

Help! I and 4 other co-workers have to use the same workbook for data entry.
Although we have auto-recover in place, there are times that when we perform
either a workbook update or save or even a save as, our system will clock out
and ultimately boot us right out of excel without saving our data.

Hours spent with the Microsoft IT folks have not yielded any alternatives
that is do-able for us.
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