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#1
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DSUM - non contiguous criteria range
Hi, this is my first time. Sorry if this has been asked and answered already
but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ....and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#2
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Hi
The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#3
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Thank you for the post Roger. I'm afraid I didn't make my particular
question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#4
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Hi
Then take a look at the Sumproduct function. Something like =SUMPRODUCT(($A$2:$A$100="criteria1")*($B$2:$B$100 ="criteria2")*$C2:$C100) you can change your criteria on each row, or have the criteria located in other cells. for a great explanation on how Sumproduct works, take a look at http://xldynamic.com/source/xld.SUMPRODUCT.html -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thank you for the post Roger. I'm afraid I didn't make my particular question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#5
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Thanks !!!!!! This works and the best thing is it makes it simple!!!
Admittedly, when I first read it I didn't try it because I thought "I don't want to multiply anything". Then I read your web link and saw the light. I had some problems with text data but used the -- things and that worked great as well. I notice that even with the -- things it still doesn't like the column headings included in the range of the array so I only include the rows with data. By the way, I found some other post around here that shows how to use DSUM with OFFSET and the Data/Table menu option. That worked too, and was very creative but I'll probably use this because it is a simple one step function. Do you know if this SUMPRODUCT can aggregate with a MIN or MAX text value from one of the arrays it is evaluating and return the min or max text? Thanks, Nick's brother "Roger Govier" wrote: Hi Then take a look at the Sumproduct function. Something like =SUMPRODUCT(($A$2:$A$100="criteria1")*($B$2:$B$100 ="criteria2")*$C2:$C100) you can change your criteria on each row, or have the criteria located in other cells. for a great explanation on how Sumproduct works, take a look at http://xldynamic.com/source/xld.SUMPRODUCT.html -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thank you for the post Roger. I'm afraid I didn't make my particular question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#6
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Hi Nick
Glad you have "seen the light". Not sure what you mean about min or max text. You could use something like =SUMPRODUCT(--(LEFT(A1:A10,1)="B"),--(LEFT(A1:A10,1)<="M"),B1:B10) or =SUMPRODUCT(--(ISNUMBER(FIND("Z",A1:A10))),B1:B10) this looks for a letter "Z "anywhere within each cell of A1:A10. Note that FIND is case sensitive and would not find "z". If you were not concerned about case, then you could use SERACH() in place of FIND() By the way, how is Nick<bg -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thanks !!!!!! This works and the best thing is it makes it simple!!! Admittedly, when I first read it I didn't try it because I thought "I don't want to multiply anything". Then I read your web link and saw the light. I had some problems with text data but used the -- things and that worked great as well. I notice that even with the -- things it still doesn't like the column headings included in the range of the array so I only include the rows with data. By the way, I found some other post around here that shows how to use DSUM with OFFSET and the Data/Table menu option. That worked too, and was very creative but I'll probably use this because it is a simple one step function. Do you know if this SUMPRODUCT can aggregate with a MIN or MAX text value from one of the arrays it is evaluating and return the min or max text? Thanks, Nick's brother "Roger Govier" wrote: Hi Then take a look at the Sumproduct function. Something like =SUMPRODUCT(($A$2:$A$100="criteria1")*($B$2:$B$100 ="criteria2")*$C2:$C100) you can change your criteria on each row, or have the criteria located in other cells. for a great explanation on how Sumproduct works, take a look at http://xldynamic.com/source/xld.SUMPRODUCT.html -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thank you for the post Roger. I'm afraid I didn't make my particular question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#7
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Hi Roger -
Thanks for all of your helpful advice. To clarify about the text, specifically what I would like to be able to do is have my formula bring back text from one column in a range instead of a number based off of multiple criteria referenced from the formula row to their corresponding columns in the range dataset. You have shown me how to do the multiple criteria evaluation per line using SUMPRODUCT to return a number. Now I wonder if I can return a text from the data. Since SUMPRODUCT and the type of evaluations of data that I am considering are evaluating to TRUE for multiple lines of data, I will have to use an aggregate or some first value or last value matched to bring in a text since the formula result can only be one value. Now that I think about it, MIN() and MAX() aggregate would be silly since they don't return text. I took your suggested formula and modified but it gives a #value! error: =SUMPRODUCT(--(sheet2!A$2:A$10=A2)*--(sheet2!B$2:B$10=B2),--LEFT(sheet2!C$2:C$10)) where sheet2!C2:C10 contains text values. I hope I made my question a bit clearer. Sorry for the confusion. Thanks, "Roger Govier" wrote: Hi Nick Glad you have "seen the light". Not sure what you mean about min or max text. You could use something like =SUMPRODUCT(--(LEFT(A1:A10,1)="B"),--(LEFT(A1:A10,1)<="M"),B1:B10) or =SUMPRODUCT(--(ISNUMBER(FIND("Z",A1:A10))),B1:B10) this looks for a letter "Z "anywhere within each cell of A1:A10. Note that FIND is case sensitive and would not find "z". If you were not concerned about case, then you could use SERACH() in place of FIND() By the way, how is Nick<bg -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thanks !!!!!! This works and the best thing is it makes it simple!!! Admittedly, when I first read it I didn't try it because I thought "I don't want to multiply anything". Then I read your web link and saw the light. I had some problems with text data but used the -- things and that worked great as well. I notice that even with the -- things it still doesn't like the column headings included in the range of the array so I only include the rows with data. By the way, I found some other post around here that shows how to use DSUM with OFFSET and the Data/Table menu option. That worked too, and was very creative but I'll probably use this because it is a simple one step function. Do you know if this SUMPRODUCT can aggregate with a MIN or MAX text value from one of the arrays it is evaluating and return the min or max text? Thanks, Nick's brother "Roger Govier" wrote: Hi Then take a look at the Sumproduct function. Something like =SUMPRODUCT(($A$2:$A$100="criteria1")*($B$2:$B$100 ="criteria2")*$C2:$C100) you can change your criteria on each row, or have the criteria located in other cells. for a great explanation on how Sumproduct works, take a look at http://xldynamic.com/source/xld.SUMPRODUCT.html -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thank you for the post Roger. I'm afraid I didn't make my particular question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#8
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
....oops, forgot the text lenght in the example. Here's what I meant:
I took your suggested formula and modified but it gives a #value! error: =SUMPRODUCT(--(sheet2!A$2:A$10=A2)*--(sheet2!B$2:B$10=B2),--LEFT(sheet2!C$2:C$10,5)) where sheet2!C2:C10 contains text values. "Nick''''s brother" wrote: Hi Roger - Thanks for all of your helpful advice. To clarify about the text, specifically what I would like to be able to do is have my formula bring back text from one column in a range instead of a number based off of multiple criteria referenced from the formula row to their corresponding columns in the range dataset. You have shown me how to do the multiple criteria evaluation per line using SUMPRODUCT to return a number. Now I wonder if I can return a text from the data. Since SUMPRODUCT and the type of evaluations of data that I am considering are evaluating to TRUE for multiple lines of data, I will have to use an aggregate or some first value or last value matched to bring in a text since the formula result can only be one value. Now that I think about it, MIN() and MAX() aggregate would be silly since they don't return text. I took your suggested formula and modified but it gives a #value! error: =SUMPRODUCT(--(sheet2!A$2:A$10=A2)*--(sheet2!B$2:B$10=B2),--LEFT(sheet2!C$2:C$10)) where sheet2!C2:C10 contains text values. I hope I made my question a bit clearer. Sorry for the confusion. Thanks, "Roger Govier" wrote: Hi Nick Glad you have "seen the light". Not sure what you mean about min or max text. You could use something like =SUMPRODUCT(--(LEFT(A1:A10,1)="B"),--(LEFT(A1:A10,1)<="M"),B1:B10) or =SUMPRODUCT(--(ISNUMBER(FIND("Z",A1:A10))),B1:B10) this looks for a letter "Z "anywhere within each cell of A1:A10. Note that FIND is case sensitive and would not find "z". If you were not concerned about case, then you could use SERACH() in place of FIND() By the way, how is Nick<bg -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thanks !!!!!! This works and the best thing is it makes it simple!!! Admittedly, when I first read it I didn't try it because I thought "I don't want to multiply anything". Then I read your web link and saw the light. I had some problems with text data but used the -- things and that worked great as well. I notice that even with the -- things it still doesn't like the column headings included in the range of the array so I only include the rows with data. By the way, I found some other post around here that shows how to use DSUM with OFFSET and the Data/Table menu option. That worked too, and was very creative but I'll probably use this because it is a simple one step function. Do you know if this SUMPRODUCT can aggregate with a MIN or MAX text value from one of the arrays it is evaluating and return the min or max text? Thanks, Nick's brother "Roger Govier" wrote: Hi Then take a look at the Sumproduct function. Something like =SUMPRODUCT(($A$2:$A$100="criteria1")*($B$2:$B$100 ="criteria2")*$C2:$C100) you can change your criteria on each row, or have the criteria located in other cells. for a great explanation on how Sumproduct works, take a look at http://xldynamic.com/source/xld.SUMPRODUCT.html -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thank you for the post Roger. I'm afraid I didn't make my particular question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
#9
Posted to microsoft.public.excel.worksheet.functions
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DSUM - non contiguous criteria range
Hi
Then maybe its not Sumproduct you need to use at all but =LEFT(INDEX($C$2:$C$10,MATCH(1,($A$2:$A140=A2)*($B $2:$B$10=B2),0)),5) -- Regards Roger Govier "Nick''''s brother" wrote in message ... ...oops, forgot the text lenght in the example. Here's what I meant: I took your suggested formula and modified but it gives a #value! error: =SUMPRODUCT(--(sheet2!A$2:A$10=A2)*--(sheet2!B$2:B$10=B2),--LEFT(sheet2!C$2:C$10,5)) where sheet2!C2:C10 contains text values. "Nick''''s brother" wrote: Hi Roger - Thanks for all of your helpful advice. To clarify about the text, specifically what I would like to be able to do is have my formula bring back text from one column in a range instead of a number based off of multiple criteria referenced from the formula row to their corresponding columns in the range dataset. You have shown me how to do the multiple criteria evaluation per line using SUMPRODUCT to return a number. Now I wonder if I can return a text from the data. Since SUMPRODUCT and the type of evaluations of data that I am considering are evaluating to TRUE for multiple lines of data, I will have to use an aggregate or some first value or last value matched to bring in a text since the formula result can only be one value. Now that I think about it, MIN() and MAX() aggregate would be silly since they don't return text. I took your suggested formula and modified but it gives a #value! error: =SUMPRODUCT(--(sheet2!A$2:A$10=A2)*--(sheet2!B$2:B$10=B2),--LEFT(sheet2!C$2:C$10)) where sheet2!C2:C10 contains text values. I hope I made my question a bit clearer. Sorry for the confusion. Thanks, "Roger Govier" wrote: Hi Nick Glad you have "seen the light". Not sure what you mean about min or max text. You could use something like =SUMPRODUCT(--(LEFT(A1:A10,1)="B"),--(LEFT(A1:A10,1)<="M"),B1:B10) or =SUMPRODUCT(--(ISNUMBER(FIND("Z",A1:A10))),B1:B10) this looks for a letter "Z "anywhere within each cell of A1:A10. Note that FIND is case sensitive and would not find "z". If you were not concerned about case, then you could use SERACH() in place of FIND() By the way, how is Nick<bg -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thanks !!!!!! This works and the best thing is it makes it simple!!! Admittedly, when I first read it I didn't try it because I thought "I don't want to multiply anything". Then I read your web link and saw the light. I had some problems with text data but used the -- things and that worked great as well. I notice that even with the -- things it still doesn't like the column headings included in the range of the array so I only include the rows with data. By the way, I found some other post around here that shows how to use DSUM with OFFSET and the Data/Table menu option. That worked too, and was very creative but I'll probably use this because it is a simple one step function. Do you know if this SUMPRODUCT can aggregate with a MIN or MAX text value from one of the arrays it is evaluating and return the min or max text? Thanks, Nick's brother "Roger Govier" wrote: Hi Then take a look at the Sumproduct function. Something like =SUMPRODUCT(($A$2:$A$100="criteria1")*($B$2:$B$100 ="criteria2")*$C2:$C100) you can change your criteria on each row, or have the criteria located in other cells. for a great explanation on how Sumproduct works, take a look at http://xldynamic.com/source/xld.SUMPRODUCT.html -- Regards Roger Govier "Nick''''s brother" wrote in message ... Thank you for the post Roger. I'm afraid I didn't make my particular question clear enough. The reason I want to copy the DSUM formula down a column is I would like a "dynamic" criteria list that gives me a distinct DSUM result based on the criteria values located within the row of each DSUM formula. Let's say that the data being evaluated by DSUM is in another sheet or tab. Sort of like having a list of say 100 query requests to evaluate against the data, where each of the 100 lines has the input variables or filters used in each separate query. This would leverage the functionality of both a spreadsheet and a database at the same time. Thanks, Nick's brother "Roger Govier" wrote: Hi The DSUM formula should not need to be copied down. You should have the field names on Row 1, followed by any number of blank rows in which to enter your criteria. Then the field names should be repeated, say on row 5, with all of you data from row 6 say to row 100. Suppose you have columns for Name, Category and Amount if in A2 you entered ="=Fred" then the formula =DSUM(A5:C100,C1,A1:C2) would add the Amounts for all rows where column A = Fred If you also wanted the results for Fred and Jim, you would enter in A3 ="=Jim" and amend the formula to =DSUM(A5:C100,C1,A1:C3) If you wanted the Amounts for Fred or Jim but only for Category A, then inserting in B2 ="=A" would achieve this with the same formula. If you wanted to have an "OR" situation, then you would need to add a farther column heading in D1 repeating Category as the heading, and entering ="=B" in D2 Change the formula to =DSUM(A5:C100,C1,A1:D3) and you would nor have the amounts where name - Jim and name = Fred and Category = A or B. -- Regards Roger Govier "Nick''s brother" wrote in message ... Hi, this is my first time. Sorry if this has been asked and answered already but I couldn't find an answer to this specific question on previous posts. I'm trying to use the DSUM function and copy the formula down a column of all rows where my criteria data resides. The field names in row #1 and records containing criteria starting at row #2. Is there any way that DSUM can do this? The formula obviously works for my first data record (row 2) that contains criteria where the criteria argument would be for example D1:E2. But when I want to evaluate the criteria on the second data record I haven't figured out how to both reference the field names (D$1:E$1) and the criteria set for this specific row (D3:E3). ...and then the next record referencing the field names (D$1:E$1) and the criteria (D4:E4) and so on. I think it would be great to really leverage the functionality of a spreadsheet with a basic multiple criteria join instead of having to use Access to make this type of join. Thanks in advance for your suggestions. |
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