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#1
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auto filter list selection
Is it possible pointing the selection to a reference cell instead of the drop
down list? |
#2
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auto filter list selection
Can do it with code. How familiar are you with code. If given an example can
you adapt that to your needs? If you need extensive help then can you post a bit more information: The columns Id range of the autofilter data. The column that you want to set the filter. The cell address with the criteria. How you want to start the code? (With a command button or on selection of the cell with the criteria.) -- Regards, OssieMac "Seeker" wrote: Is it possible pointing the selection to a reference cell instead of the drop down list? |
#3
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auto filter list selection
See my code examples here
http://www.rondebruin.nl/copy5.htm See the comments in the code -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Is it possible pointing the selection to a reference cell instead of the drop down list? |
#4
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auto filter list selection
Ron,
If I didnt miss anything, I only located a pre-defined value in your example code, what I am looking for is something like Criteria1:="sheet1.A1". However, your lists are treasure to me, hope your dont mind, I have bookmarked it for future reference. Thanks again for your help. Regards "Ron de Bruin" wrote: See my code examples here http://www.rondebruin.nl/copy5.htm See the comments in the code -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Is it possible pointing the selection to a reference cell instead of the drop down list? |
#5
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auto filter list selection
Ossie,
My knowledge in coding is from the €śmacro recorder€ť only, am able to twist the recorded code a bit to fit my project. My data range is A:X in sheet named €śRecords€ť. I intended to have 5 reference cells with drop down list (drop down list is done already) in sheet named €śOda Input€ť, the listing are choices including (All) for end-users selection. After end-users selected filter criteria within these five cells, they need to press the command button to activate filter macro and copy result of filtering to sheet named €śPrint€ť for screen viewing and print it out. I tried advanced filter but I cannot pre-define the criteria range to select all data. If you dont mind, would you please also check for me is there anything I can do to improve the macro running time? Although this macro produces my expected result, it halts for minutes and screen showing €śfilter€ť keeps on flashing before macro runs to the end. Sheets("Records").Select Range("A1:X65536").Select Selection.Sort Key1:=Range("B1"), Order1:=xlAscending, Key2:=Range("I1") _ , Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:= _ False, Orientation:=xlTopToBottom, SortMethod:=xlStroke, DataOption1:= _ xlSortNormal, DataOption2:=xlSortNormal Selection.AutoFilter Field:=3, Criteria1:="<" Thanks in advance. Best Regards "OssieMac" wrote: Can do it with code. How familiar are you with code. If given an example can you adapt that to your needs? If you need extensive help then can you post a bit more information: The columns Id range of the autofilter data. The column that you want to set the filter. The cell address with the criteria. How you want to start the code? (With a command button or on selection of the cell with the criteria.) -- Regards, OssieMac "Seeker" wrote: Is it possible pointing the selection to a reference cell instead of the drop down list? |
#6
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auto filter list selection
You see this in the first code example http://www.rondebruin.nl/copy5_1.htm 'This will use the cell value from A2 as criteria 'My_Range.AutoFilter Field:=1, Criteria1:="=" & Range("A2").Value Replace this part with the above 'Filter and set the filter field and the filter criteria : 'This example filter on the first column in the range (change the field if needed) 'In this case the range starts in A so Field 1 is column A, 2 = column B, ...... 'Use "<Netherlands" as criteria if you want the opposite My_Range.AutoFilter Field:=1, Criteria1:="=Netherlands" -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Ron, If I didnt miss anything, I only located a pre-defined value in your example code, what I am looking for is something like Criteria1:="sheet1.A1". However, your lists are treasure to me, hope your dont mind, I have bookmarked it for future reference. Thanks again for your help. Regards "Ron de Bruin" wrote: See my code examples here http://www.rondebruin.nl/copy5.htm See the comments in the code -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Is it possible pointing the selection to a reference cell instead of the drop down list? |
#7
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auto filter list selection
Hello again,
Ron's answers do provide all the info but as it appears that you are struggling with the code I will attempt to write some code for you that should do the trick. However, in the mean time you might like to answer my question below so that I can answer your specific question "please also check for me is there anything I can do to improve the macro running time?" Range("A1:X65536").Select The above line is possably the biggest problem. I suggest that you are sorting to the last row because you have data with a variable number of rows. If you can nominate a column that will always have data in all rows then we can sort based on the actual data. (There is a command UsedRange but I find it unreliable if there is any formatting in cells outside the actual data range.) -- Regards, OssieMac |
#8
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auto filter list selection
Ron,
Thanks again and sorry about my oversight on that line. I will try again. Million thanks again. "Ron de Bruin" wrote: You see this in the first code example http://www.rondebruin.nl/copy5_1.htm 'This will use the cell value from A2 as criteria 'My_Range.AutoFilter Field:=1, Criteria1:="=" & Range("A2").Value Replace this part with the above 'Filter and set the filter field and the filter criteria : 'This example filter on the first column in the range (change the field if needed) 'In this case the range starts in A so Field 1 is column A, 2 = column B, ...... 'Use "<Netherlands" as criteria if you want the opposite My_Range.AutoFilter Field:=1, Criteria1:="=Netherlands" -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Ron, If I didnt miss anything, I only located a pre-defined value in your example code, what I am looking for is something like Criteria1:="sheet1.A1". However, your lists are treasure to me, hope your dont mind, I have bookmarked it for future reference. Thanks again for your help. Regards "Ron de Bruin" wrote: See my code examples here http://www.rondebruin.nl/copy5.htm See the comments in the code -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Is it possible pointing the selection to a reference cell instead of the drop down list? |
#9
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auto filter list selection
Hi Ossie,
Once again thanks for your generosity in lending me your big hand in the coding; I also will try myself to embed this macro for your emendation. Regarding Range("A1:X65536").Select, I didnt though of range problem as the sheet €śRecords€ť was intended to keep all records and new added item will be appended to next empty line, so I just to play safe and selected all rows. Is it workable in replacing the code by following? Range("A2:X").Select Range(Selection, Selection.End(xlDown)).Select Selection.Sort Key1:=Range("B1"), Order1:=xlAscending, Key2:=Range("I1") _ , Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:= _ False, Orientation:=xlTopToBottom, SortMethod:=xlStroke, DataOption1:= _ xlSortNormal, DataOption2:=xlSortNormal Range("A1:X1").Select AutoFilterMode = True Selection.AutoFilter Field:=3, Criteria1:="<" "OssieMac" wrote: Hello again, Ron's answers do provide all the info but as it appears that you are struggling with the code I will attempt to write some code for you that should do the trick. However, in the mean time you might like to answer my question below so that I can answer your specific question "please also check for me is there anything I can do to improve the macro running time?" Range("A1:X65536").Select The above line is possably the biggest problem. I suggest that you are sorting to the last row because you have data with a variable number of rows. If you can nominate a column that will always have data in all rows then we can sort based on the actual data. (There is a command UsedRange but I find it unreliable if there is any formatting in cells outside the actual data range.) -- Regards, OssieMac |
#10
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auto filter list selection
Sorry Ossie,
After testing the code, it should be as follow or your better way. Sheets("Records").Select Range("A2").Select Range(Selection, Selection.End(xlDown)).Select Range(Selection, Selection.End(xlToRight)).Select "Seeker" wrote: Hi Ossie, Once again thanks for your generosity in lending me your big hand in the coding; I also will try myself to embed this macro for your emendation. Regarding Range("A1:X65536").Select, I didnt though of range problem as the sheet €śRecords€ť was intended to keep all records and new added item will be appended to next empty line, so I just to play safe and selected all rows. Is it workable in replacing the code by following? Range("A2:X").Select Range(Selection, Selection.End(xlDown)).Select Selection.Sort Key1:=Range("B1"), Order1:=xlAscending, Key2:=Range("I1") _ , Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:= _ False, Orientation:=xlTopToBottom, SortMethod:=xlStroke, DataOption1:= _ xlSortNormal, DataOption2:=xlSortNormal Range("A1:X1").Select AutoFilterMode = True Selection.AutoFilter Field:=3, Criteria1:="<" "OssieMac" wrote: Hello again, Ron's answers do provide all the info but as it appears that you are struggling with the code I will attempt to write some code for you that should do the trick. However, in the mean time you might like to answer my question below so that I can answer your specific question "please also check for me is there anything I can do to improve the macro running time?" Range("A1:X65536").Select The above line is possably the biggest problem. I suggest that you are sorting to the last row because you have data with a variable number of rows. If you can nominate a column that will always have data in all rows then we can sort based on the actual data. (There is a command UsedRange but I find it unreliable if there is any formatting in cells outside the actual data range.) -- Regards, OssieMac |
#11
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auto filter list selection
Hi Ron,
Sorry to bother you again. I am try to use your code to produce the output. Since I am not familiar with coding (corelation between the Dim, String etc.), so I adopt the macro recorder's method and change your code My_Range.AutoFilter Field:=1, Criteria1:= to Selection.AutoFilter Field:=5, Criteria1:="=" & Sheets("Oda Input").Range("J19").Value However, I found the filter can point to the value in cell J19 but it doesn't (click) to make it effective, thus all data are hide. Is there any additional action need to be taken to activate this filtering pleasse? Rgds "Ron de Bruin" wrote: You see this in the first code example http://www.rondebruin.nl/copy5_1.htm 'This will use the cell value from A2 as criteria 'My_Range.AutoFilter Field:=1, Criteria1:="=" & Range("A2").Value Replace this part with the above 'Filter and set the filter field and the filter criteria : 'This example filter on the first column in the range (change the field if needed) 'In this case the range starts in A so Field 1 is column A, 2 = column B, ...... 'Use "<Netherlands" as criteria if you want the opposite My_Range.AutoFilter Field:=1, Criteria1:="=Netherlands" -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Ron, If I didnt miss anything, I only located a pre-defined value in your example code, what I am looking for is something like Criteria1:="sheet1.A1". However, your lists are treasure to me, hope your dont mind, I have bookmarked it for future reference. Thanks again for your help. Regards "Ron de Bruin" wrote: See my code examples here http://www.rondebruin.nl/copy5.htm See the comments in the code -- Regards Ron de Bruin http://www.rondebruin.nl/tips.htm "Seeker" wrote in message ... Is it possible pointing the selection to a reference cell instead of the drop down list? |
#12
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auto filter list selection
Hi Seeker,
Your previous example was incorrect in Range("A2:X").Select. It should be A2:X2 not A2:X. Otherwise it should work. However, I like your next example better because it is dynamic for the number of columns and the number of rows. I wont try to confuse you with substitute code that does not require the selection of the ranges. However, you will see that the code below for your AutoFilter does not select any worksheets or ranges until finished and will run entirely from the worksheet with the command button until the end of the code when it selects the Print sheet for the user to view. Your AutoFilter code I am doubtful about. AutoFilterMode = True 'Returns an error Range("A1").AutoFilter 'Toggles AutoFilter on and off. However, the following will turn it on if not on and does not affect it if it is on. Sheets("Records").Range("A1").AutoFilter Field:=1 Try out the following code for the AutoFilter part of your project. You will need to edit the cell adresses for your criteria to match your cells for each of the 5 criteria. Also edit the field numbers where the Field criteria is set. See my comments in the code. You possibly know this but just in case a space and underscore at the end of a line is a line break in an otherwise single line of code. Sub ProcessPrintReport() Dim crit1 As Variant 'Holds criteria cell values Dim crit2 As Variant Dim crit3 As Variant Dim crit4 As Variant Dim crit5 As Variant 'Test that all criteria cells have been populated. 'Assign the criteria cell values to variables. 'Edit the criteria cell addresses to suit your project. 'Can leave crit1 to crit5 variables as is. With Sheets("Oda Input") If .Range("A12") = "" Then GoTo MsgeToUser Else crit1 = .Range("A12") End If If .Range("B12") = "" Then GoTo MsgeToUser Else crit2 = .Range("B12") End If If .Range("C12") = "" Then GoTo MsgeToUser Else crit3 = .Range("C12") End If If .Range("D12") = "" Then GoTo MsgeToUser Else crit4 = .Range("D12") End If If .Range("E12") = "" Then GoTo MsgeToUser Else crit5 = .Range("E12") End If End With 'If no blank criteria then skip the error message. GoTo PastErrorMsge MsgeToUser: MsgBox "All criteria cells must be populated." _ & vbCrLf & "Processing terminated." Exit Sub PastErrorMsge: With Sheets("Records") 'Ensure that AutoFilter is turned on. 'This avoids error problems if not turned on. .Range("A1").AutoFilter field:=1 'Remove all existing filters (if any). If .FilterMode Then 'FilterMode is true if a filter is actually set. .ShowAllData End If End With With Sheets("Records").AutoFilter.Range 'Counting from left of AutoFiltered range 'edit the Field number to suit your fields 'no need to change crit1 to crit5 variables. If crit1 = "All" Then .AutoFilter field:=1 Else .AutoFilter field:=1, Criteria1:=crit1 End If If crit2 = "All" Then .AutoFilter field:=2 Else .AutoFilter field:=2, Criteria1:=crit2 End If If crit3 = "All" Then .AutoFilter field:=3 Else .AutoFilter field:=3, Criteria1:=crit3 End If If crit4 = "All" Then .AutoFilter field:=4 Else .AutoFilter field:=4, Criteria1:=crit4 End If If crit5 = "All" Then .AutoFilter field:=5 Else .AutoFilter field:=5, Criteria1:=crit5 End If End With 'Clear any existing data from the Print Sheet Sheets("Print").Cells.Clear 'Copy the Filtered data to Print Worksheet Sheets("Records").AutoFilter.Range.Copy _ Destination:=Sheets("Print").Range("A1") 'Following is optional code. 'it makes headers bold, Autofits columns 'and then selects the Print worksheet. With Sheets("Print") .Range(.Cells(1, 1), _ .Cells(1, Columns.Count) _ .End(xlToLeft)).Font.Bold = True .UsedRange.Columns.AutoFit .Select End With 'Ensure cell A1 is top left cell of window 'so that data is visible. ActiveWindow.ScrollRow = 1 ActiveWindow.ScrollColumn = 1 End Sub -- Regards, OssieMac |
#13
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auto filter list selection
Ossie,
Thanks again for your prompt reply. I changed my code to following according to your advice. Range("A1").Select Selection.AutoFilter Field:=3, Criteria1:="<" Regarding the code you made for me, I have difficulty in getting an expected result as the filter doesn't perform properly. When I test run the code, although the pull down list in AutoFilter stays right at the €śVariant€ť value, it still hides all rows instead of showing relative rows, just wonder should it need another function code to activate it? I used following code to test the filter. Sub ProcessPrintReport() Dim crit1 As Variant Sheets("Oda Input").Select crit1 = Range("J18") Sheets("Records").Select Range("A1").Select Selection.AutoFilter field:=5, Criteria1:=crit1 End Sub "OssieMac" wrote: Hi Seeker, Your previous example was incorrect in Range("A2:X").Select. It should be A2:X2 not A2:X. Otherwise it should work. However, I like your next example better because it is dynamic for the number of columns and the number of rows. I wont try to confuse you with substitute code that does not require the selection of the ranges. However, you will see that the code below for your AutoFilter does not select any worksheets or ranges until finished and will run entirely from the worksheet with the command button until the end of the code when it selects the Print sheet for the user to view. Your AutoFilter code I am doubtful about. AutoFilterMode = True 'Returns an error Range("A1").AutoFilter 'Toggles AutoFilter on and off. However, the following will turn it on if not on and does not affect it if it is on. Sheets("Records").Range("A1").AutoFilter Field:=1 Try out the following code for the AutoFilter part of your project. You will need to edit the cell adresses for your criteria to match your cells for each of the 5 criteria. Also edit the field numbers where the Field criteria is set. See my comments in the code. You possibly know this but just in case a space and underscore at the end of a line is a line break in an otherwise single line of code. Sub ProcessPrintReport() Dim crit1 As Variant 'Holds criteria cell values Dim crit2 As Variant Dim crit3 As Variant Dim crit4 As Variant Dim crit5 As Variant 'Test that all criteria cells have been populated. 'Assign the criteria cell values to variables. 'Edit the criteria cell addresses to suit your project. 'Can leave crit1 to crit5 variables as is. With Sheets("Oda Input") If .Range("A12") = "" Then GoTo MsgeToUser Else crit1 = .Range("A12") End If If .Range("B12") = "" Then GoTo MsgeToUser Else crit2 = .Range("B12") End If If .Range("C12") = "" Then GoTo MsgeToUser Else crit3 = .Range("C12") End If If .Range("D12") = "" Then GoTo MsgeToUser Else crit4 = .Range("D12") End If If .Range("E12") = "" Then GoTo MsgeToUser Else crit5 = .Range("E12") End If End With 'If no blank criteria then skip the error message. GoTo PastErrorMsge MsgeToUser: MsgBox "All criteria cells must be populated." _ & vbCrLf & "Processing terminated." Exit Sub PastErrorMsge: With Sheets("Records") 'Ensure that AutoFilter is turned on. 'This avoids error problems if not turned on. .Range("A1").AutoFilter field:=1 'Remove all existing filters (if any). If .FilterMode Then 'FilterMode is true if a filter is actually set. .ShowAllData End If End With With Sheets("Records").AutoFilter.Range 'Counting from left of AutoFiltered range 'edit the Field number to suit your fields 'no need to change crit1 to crit5 variables. If crit1 = "All" Then .AutoFilter field:=1 Else .AutoFilter field:=1, Criteria1:=crit1 End If If crit2 = "All" Then .AutoFilter field:=2 Else .AutoFilter field:=2, Criteria1:=crit2 End If If crit3 = "All" Then .AutoFilter field:=3 Else .AutoFilter field:=3, Criteria1:=crit3 End If If crit4 = "All" Then .AutoFilter field:=4 Else .AutoFilter field:=4, Criteria1:=crit4 End If If crit5 = "All" Then .AutoFilter field:=5 Else .AutoFilter field:=5, Criteria1:=crit5 End If End With 'Clear any existing data from the Print Sheet Sheets("Print").Cells.Clear 'Copy the Filtered data to Print Worksheet Sheets("Records").AutoFilter.Range.Copy _ Destination:=Sheets("Print").Range("A1") 'Following is optional code. 'it makes headers bold, Autofits columns 'and then selects the Print worksheet. With Sheets("Print") .Range(.Cells(1, 1), _ .Cells(1, Columns.Count) _ .End(xlToLeft)).Font.Bold = True .UsedRange.Columns.AutoFit .Select End With 'Ensure cell A1 is top left cell of window 'so that data is visible. ActiveWindow.ScrollRow = 1 ActiveWindow.ScrollColumn = 1 End Sub -- Regards, OssieMac |
#14
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auto filter list selection
Your quote "I changed my code to following according to your advice. Range("A1").Select Selection.AutoFilter Field:=3, Criteria1:="<" I don't believe that I advised you to do that. In fact unless you have a row of data that has < in the cell then I don't think it will work. However, a few more questions regarding the sample code problem. What version of Excel are you using? What is the cell address of each of the 5 dropdowns for selecting the criteria. What Field number does each of the cell addresses pertain to for the Autofilter. Can you post samples of the data that you have in the 5 dropdown lists. (Perhaps the data type is a problem.) -- Regards, OssieMac |
#15
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auto filter list selection
Ossie,
Million thanks again for your time. The €ś<€ť I used in my code is means for (NonBlanks) which was provided by the recorder. What I mean is your advice in shortening the code, anyway, the code works now, thanks for the checking. I am using Excel 2003. Data in sheet €śRecords€ť were stored by €śSelection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks:=False, Transpose:=False€ť Reference cells and cell addresses pertain to for the Autofilter to be adopt in your sample code as below: The dropdown lists are in sheet €śOda Input€ť and AutoFilter is in sheet €śRecords€ť, crit1 = J19 samples: 000602 or 100312 or AAAA (hundreds of records) pertain to AutoFilter field:=5 (data were input in 3 digit, 6digit or 4 alphabet, those numbers with 3 digits were formatted as €ś000000€ť, in the source list or dropdown list of this validation even copied to sheet €śRecords€ť always showing 6 digits in cell but 3 digits in €śFormula bar€ť) crit2 = J20 samples: BBBBBB (6 alphabet, hundreds of records) pertain to AutoFilter field:=2 crit3 = J22 samples: ADD or CANCEL or EXECUTE or MODIFY (only 4 choices) pertain to AutoFilter field:=21 crit4 = J35 samples: activate or pending or €ś €ś(empty) (only 3 choices) pertain to AutoFilter field:=3 crit5 = J19 samples: input of date & time by user (start date/time) crit6 = J19 samples: input of date & time by user (end date/time) crit5 and crit6 are pertain to AutoFilter field:=16 (data in column 16 will be selected if fall between these two date just like Rons example AutoFilter Field:=4, Criteria1:="= "crit6, Operator:=xlAnd, Criteria2:="<="crit5) Rgds "OssieMac" wrote: Your quote "I changed my code to following according to your advice. Range("A1").Select Selection.AutoFilter Field:=3, Criteria1:="<" I don't believe that I advised you to do that. In fact unless you have a row of data that has < in the cell then I don't think it will work. However, a few more questions regarding the sample code problem. What version of Excel are you using? What is the cell address of each of the 5 dropdowns for selecting the criteria. What Field number does each of the cell addresses pertain to for the Autofilter. Can you post samples of the data that you have in the 5 dropdown lists. (Perhaps the data type is a problem.) -- Regards, OssieMac |
#16
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auto filter list selection
Hi again,
We are obviously in a very different time zone and hense the delay in some of my replies. It is currently 7:30am here. I have to go out for a couple of hours and then I will get back on this to provide the answer as soon as possible. I think that I understand now what you are trying to achieve. However, I would like you to do one more thing for me and then perhaps we can be sure of getting it correct. (I should have thought of this with my last post because it is the best way to tell me exactly how you want the filters set). In your Records sheet ensure that all filters are set to All. (Turn AutoFilter off then on again). Turn on the Macro recorder. Set the required filters manually. Turn off the Macro recorder. Post the code exactly as recorded. -- Regards, OssieMac |
#17
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auto filter list selection
Tks Again Ossie,
Here is the code I recorded under sheet €śRecords€ť, . Selection.AutoFilter Selection.AutoFilter Field:=5, Criteria1:="000600" (value of sheet €śOda Input€ť cell J19) Selection.AutoFilter Field:=2 'Criteria1:="AAAAAA" (value of sheet €śOda Input€ť cell J20) Selection.AutoFilter Field:=21, Criteria1:="ADD" (value of sheet €śOda Input€ť cell J22) Selection.AutoFilter Field:=3, Criteria1:="activate" (value of sheet €śOda Input€ť cell J35) Selection.AutoFilter Field:=16, Criteria1:="mm dd hh:mm" (output of a formula that value between sheet €śOda Input€ť cell J36 & J38) "OssieMac" wrote: Hi again, We are obviously in a very different time zone and hense the delay in some of my replies. It is currently 7:30am here. I have to go out for a couple of hours and then I will get back on this to provide the answer as soon as possible. I think that I understand now what you are trying to achieve. However, I would like you to do one more thing for me and then perhaps we can be sure of getting it correct. (I should have thought of this with my last post because it is the best way to tell me exactly how you want the filters set). In your Records sheet ensure that all filters are set to All. (Turn AutoFilter off then on again). Turn on the Macro recorder. Set the required filters manually. Turn off the Macro recorder. Post the code exactly as recorded. -- Regards, OssieMac |
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