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#1
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Import/Copy some data from one workbook to a similar workbook
Hello board,
I have been tasked to do something way beyond my experience with Excel and I'm requesting your help! Here's the scenario: A workbook called Projects.xls is in use by many folks. This workbook has three worksheets, but only two are really necessary to explain. The first of the two is named Projects, which is hidden. The second is named Projects (1), which is visible. Projects and Projects (1) are identical. They consist of data entry fields (normal cells) and objects like drop down fields and check boxes. Users complete this form as necessary. There is a button on these two sheets (the users can only see Projects (1)), that creates another blank Projects worksheet from the hidden copy. Of course, Excel automatically increments the name accordingly (Projects (2), Projects (3), etc). Lastly, there is a hidden row 101 that captures all the data in the form. The cells in row 101 have either formulas that reference a data entry field (ex. =A5) or hold the actual value for objects. We made minor changes to this worksheet, which we are calling Projects2.xls for now, which includes deleting some check boxes and replacing them with radio buttons. Pretty much the remaining data fields and objects are all the same (majority of the worksheet is the same). When we push this new version out, we want to have a macro or VB code in place that copies the data from the existing worksheets to the new worksheets. (The user will be expected to run the macro to initiate the copy.) In a nutshell, I need to figure out how to: 1. Copy certain cells and objects from a worksheet in Projects.xls to the same cells in the same named worksheet in Projects2.xls. I have to create a loop to make the copy continue through additional worksheets (users could have only 1 Projects worksheet that has data to copy - Projects (1) - or they could have hundreds - Projects (1) through Projects (200)+). 2. After the copy is complete, I would like Projects.xls to close, but Projects2.xls remains open so that the user can verify the copy prior to saving. The user can then save on his/her own, delete or rename Projects.xls to another name, then rename Projects2.xls to Projects.xls. (It needs to be renamed in the end because it links up with other workbooks and files.) I appreciate any and all help. If I've provided too much information, I'm sorry! If I need to provide further info, please let me know. I'm eager to learn how to do this! Thank you! Tina |
#2
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Import/Copy some data from one workbook to a similar workbook
I've gotten this far, but as you can see my code is quite manual. If
someone knows how to simplify this code so that I don't have to enter code for 'n' number of Projects worksheets, it would be greatly appreciated! I'm also having problems stopping the code. In my testing, I do not have a Project (3) worksheet, but the code does not stop, nor does it give me the msgbox. Sub CopyData() ' ' CopyData Macro ' ' Project (1) Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A3:X8").Copy Windows("Projects2.xls").Activate Range("A3:X8").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A10:G14").Copy Windows("Projects2.xls").Activate Range("A10:G14").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A16:G16").Copy Windows("Projects2.xls").Activate Range("A16:G16").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("H14:X19").Copy Windows("Projects2.xls").Activate Range("H14:X19").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A25:X92").Copy Windows("Projects2.xls").Activate Range("A25:X92").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A101:FY101").Copy Windows("Projects2.xls").Activate Range("A101:FY101").Select Sheets("Project (1)").Paste Dim wSheet As Worksheet ' Project (2) Windows("Projects.xls").Activate On Error Resume Next Set wSheet = Sheets("Project (2)") If wSheet Is Nothing Then 'Doesn't Exist On Error GoTo errH Else 'Does exist Windows("Projects2.xls").Activate Run ("Projects2.xls!McrNewProject") Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A3:X8").Copy Windows("Projects2.xls").Activate Range("A3:X8").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A10:G14").Copy Windows("Projects2.xls").Activate Range("A10:G14").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A16:G16").Copy Windows("Projects2.xls").Activate Range("A16:G16").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("H14:X19").Copy Windows("Projects2.xls").Activate Range("H14:X19").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A25:X92").Copy Windows("Projects2.xls").Activate Range("A25:X92").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A101:FY101").Copy Windows("Projects2.xls").Activate Range("A101:FY101").Select Sheets("Project (2)").Paste ' Project (3) Windows("Projects.xls").Activate On Error Resume Next Set wSheet = Sheets("Project (3)") If wSheet Is Nothing Then 'Doesn't Exist On Error GoTo errH Else 'Does exist Windows("Projects2.xls").Activate Range("A3").Select End If End If Exit Sub errH: If wSheet Is Nothing Then MsgBox "Data conversion complete." End If End Sub |
#3
Posted to microsoft.public.excel.programming
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Import/Copy some data from one workbook to a similar workbook
Dim Bk1 as Workbook Bk2 as Workbook Dim Sh1 as Worksheet, Sh2 as Worksheet Dim s as String Dim ar as Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" for each Sh1 in Bk1.Worksheets On Error Resume Next set sh2 = Bk2.Worksheets(sh1.Name) On Error goto 0 if not sh2 is nothing then for each ar in sh1.Range(s).Areas ar.copy Destination:=sh2.Range(ar.Address) Next else ' what do you want when the sheet does ' not exist in Project (2) end if Next -- Regards, Tom Ogilvy wrote in message oups.com... I've gotten this far, but as you can see my code is quite manual. If someone knows how to simplify this code so that I don't have to enter code for 'n' number of Projects worksheets, it would be greatly appreciated! I'm also having problems stopping the code. In my testing, I do not have a Project (3) worksheet, but the code does not stop, nor does it give me the msgbox. Sub CopyData() ' ' CopyData Macro ' ' Project (1) Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A3:X8").Copy Windows("Projects2.xls").Activate Range("A3:X8").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A10:G14").Copy Windows("Projects2.xls").Activate Range("A10:G14").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A16:G16").Copy Windows("Projects2.xls").Activate Range("A16:G16").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("H14:X19").Copy Windows("Projects2.xls").Activate Range("H14:X19").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A25:X92").Copy Windows("Projects2.xls").Activate Range("A25:X92").Select Sheets("Project (1)").Paste Windows("Projects.xls").Activate Sheets("Project (1)").Select Range("A101:FY101").Copy Windows("Projects2.xls").Activate Range("A101:FY101").Select Sheets("Project (1)").Paste Dim wSheet As Worksheet ' Project (2) Windows("Projects.xls").Activate On Error Resume Next Set wSheet = Sheets("Project (2)") If wSheet Is Nothing Then 'Doesn't Exist On Error GoTo errH Else 'Does exist Windows("Projects2.xls").Activate Run ("Projects2.xls!McrNewProject") Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A3:X8").Copy Windows("Projects2.xls").Activate Range("A3:X8").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A10:G14").Copy Windows("Projects2.xls").Activate Range("A10:G14").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A16:G16").Copy Windows("Projects2.xls").Activate Range("A16:G16").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("H14:X19").Copy Windows("Projects2.xls").Activate Range("H14:X19").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A25:X92").Copy Windows("Projects2.xls").Activate Range("A25:X92").Select Sheets("Project (2)").Paste Windows("Projects.xls").Activate Sheets("Project (2)").Select Range("A101:FY101").Copy Windows("Projects2.xls").Activate Range("A101:FY101").Select Sheets("Project (2)").Paste ' Project (3) Windows("Projects.xls").Activate On Error Resume Next Set wSheet = Sheets("Project (3)") If wSheet Is Nothing Then 'Doesn't Exist On Error GoTo errH Else 'Does exist Windows("Projects2.xls").Activate Range("A3").Select End If End If Exit Sub errH: If wSheet Is Nothing Then MsgBox "Data conversion complete." End If End Sub |
#4
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Import/Copy some data from one workbook to a similar workbook
Thank you so much! I really appreciate your help!
I pasted the code in my module and replaced the comments with a command to run a macro we have for generating a new projects worksheet. When I ran the code, however, it did not copy any further than the Project (1) worksheet. I did not get any errors or messages; it just stopped. Any further help would be amazingly appreciated! Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) On Error GoTo 0 If Not Sh2 Is Nothing Then For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next Else Run ("Projects2.xls!McrNewProject") End If Next End Sub |
#5
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Import/Copy some data from one workbook to a similar workbook
My Best Guess would be: (this assumes that the McrNewProject leaves the
new sheet as the activesheet) Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) On Error GoTo 0 If Not Sh2 Is Nothing Then For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next Else Run "Projects2.xls!McrNewProject" set Sh2 = Activesheet Sh2.name = Sh1.Name For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next End If Next End Sub -- Regards, Tom Ogilvy wrote in message oups.com... Thank you so much! I really appreciate your help! I pasted the code in my module and replaced the comments with a command to run a macro we have for generating a new projects worksheet. When I ran the code, however, it did not copy any further than the Project (1) worksheet. I did not get any errors or messages; it just stopped. Any further help would be amazingly appreciated! Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) On Error GoTo 0 If Not Sh2 Is Nothing Then For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next Else Run ("Projects2.xls!McrNewProject") End If Next End Sub |
#6
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Import/Copy some data from one workbook to a similar workbook
Tom,
Thank you so much for your help! Unfortunately, it's not copying correctly. Project (1) worksheet data is copying correctly from Projects.xls to Projects2.xls, but then Project (2) worksheet data is copying from Projects.xls to the Project worksheet (hidden worksheet only used for generating new worksheets) in Projects2.xls. However, if I create the appropriate number of worksheets before running the macro - so that the worksheets in each are the same - then the macro works. (The code won't run the macro to create a new project as needed along the way.) I'll keep poking around, but at minimum we can tell folks to create the projects first in the new workbook before copying over the data. Thank you again! Tina |
#7
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Import/Copy some data from one workbook to a similar workbook
It if copies to the hidden sheet, it would be because the hidden sheet has
the same name as a sheet in the Project.xls workbook or your macro unhides it and leaves it as the activesheet. Since I have no idea what Your routine does, I can only gues and state my assumptions as I have done. -- Regards, Tom Ogilvy wrote in message oups.com... Tom, Thank you so much for your help! Unfortunately, it's not copying correctly. Project (1) worksheet data is copying correctly from Projects.xls to Projects2.xls, but then Project (2) worksheet data is copying from Projects.xls to the Project worksheet (hidden worksheet only used for generating new worksheets) in Projects2.xls. However, if I create the appropriate number of worksheets before running the macro - so that the worksheets in each are the same - then the macro works. (The code won't run the macro to create a new project as needed along the way.) I'll keep poking around, but at minimum we can tell folks to create the projects first in the new workbook before copying over the data. Thank you again! Tina |
#8
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Import/Copy some data from one workbook to a similar workbook
Yes, there is a Project worksheet in the Projects.xls workbook, which
is hidden. There is no data in this worksheet, as it is used in the macro to create new Project worksheets. Projects2.xls is basically a copy of Projects.xls, with the exception of approximately 6 objects, which have been deleted or changed from drop downs/checkboxes to option buttons. Therefore, Projects2.xls also has this hidden worksheet - Project - which is also empty (no data) because it's used in the macro to create new Project worksheets. The code is the same as what you provided last. I've tried some variations, but all resulting the same. It's not a big deal. We'll just have to have the users run the mcrNewProject macro in the new workbook prior to running the code to copy the data. You helped tremendously already! Thanks! |
#9
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Import/Copy some data from one workbook to a similar workbook
Sub CopyData()
' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets if sh1.Visible = xlSheetVisible then On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) On Error GoTo 0 If Not Sh2 Is Nothing Then For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next Else Run "Projects2.xls!McrNewProject" set Sh2 = Activesheet Sh2.name = Sh1.Name For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next End If End if Next End Sub -- Regards, Tom Ogilvy wrote in message ups.com... Yes, there is a Project worksheet in the Projects.xls workbook, which is hidden. There is no data in this worksheet, as it is used in the macro to create new Project worksheets. Projects2.xls is basically a copy of Projects.xls, with the exception of approximately 6 objects, which have been deleted or changed from drop downs/checkboxes to option buttons. Therefore, Projects2.xls also has this hidden worksheet - Project - which is also empty (no data) because it's used in the macro to create new Project worksheets. The code is the same as what you provided last. I've tried some variations, but all resulting the same. It's not a big deal. We'll just have to have the users run the mcrNewProject macro in the new workbook prior to running the code to copy the data. You helped tremendously already! Thanks! |
#10
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Import/Copy some data from one workbook to a similar workbook
Tom,
Thank you for revising the code to help me out! I tried it, and it improved the issue a bit. It no longer copied the Project (2) data to the Project worksheet of the new workbook. However, it still didn't run the macro and create new sheets as necessary. But, guess what? I was able to manipulate your code to make it work! Here's what ended up working: Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets If Sh1.Visible = xlSheetVisible Then On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) Else Run "Projects2.xls!McrNewProject" End If For Each ar In Sh1.Range(s).Areas Set Sh2 = Bk2.Worksheets(Sh1.Name) ar.Copy Destination:=Sh2.Range(ar.Address) Next Next End Sub Tom, I can't thank you enough for your help! This is terrific! Tina Tom Ogilvy wrote: Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets if sh1.Visible = xlSheetVisible then On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) On Error GoTo 0 If Not Sh2 Is Nothing Then For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next Else Run "Projects2.xls!McrNewProject" set Sh2 = Activesheet Sh2.name = Sh1.Name For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next End If End if Next End Sub -- Regards, Tom Ogilvy wrote in message ups.com... Yes, there is a Project worksheet in the Projects.xls workbook, which is hidden. There is no data in this worksheet, as it is used in the macro to create new Project worksheets. Projects2.xls is basically a copy of Projects.xls, with the exception of approximately 6 objects, which have been deleted or changed from drop downs/checkboxes to option buttons. Therefore, Projects2.xls also has this hidden worksheet - Project - which is also empty (no data) because it's used in the macro to create new Project worksheets. The code is the same as what you provided last. I've tried some variations, but all resulting the same. It's not a big deal. We'll just have to have the users run the mcrNewProject macro in the new workbook prior to running the code to copy the data. You helped tremendously already! Thanks! |
#11
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Import/Copy some data from one workbook to a similar workbook
I would advise you to look very carefully at your results before declaring
that they work. -- Regards, Tom Ogilvy wrote in message oups.com... Tom, Thank you for revising the code to help me out! I tried it, and it improved the issue a bit. It no longer copied the Project (2) data to the Project worksheet of the new workbook. However, it still didn't run the macro and create new sheets as necessary. But, guess what? I was able to manipulate your code to make it work! Here's what ended up working: Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets If Sh1.Visible = xlSheetVisible Then On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) Else Run "Projects2.xls!McrNewProject" End If For Each ar In Sh1.Range(s).Areas Set Sh2 = Bk2.Worksheets(Sh1.Name) ar.Copy Destination:=Sh2.Range(ar.Address) Next Next End Sub Tom, I can't thank you enough for your help! This is terrific! Tina Tom Ogilvy wrote: Sub CopyData() ' ' CopyData Macro ' Dim Bk1 As Workbook Dim Bk2 As Workbook Dim Sh1 As Worksheet, Sh2 As Worksheet Dim s As String Dim ar As Range Set Bk1 = Workbooks("Projects.xls") Set Bk2 = Workbooks("Projects2.xls") s = "A3:X8,A10:G14,A16:G16,H14:X19,A25:X92,A101:FY 101" For Each Sh1 In Bk1.Worksheets if sh1.Visible = xlSheetVisible then On Error Resume Next Set Sh2 = Bk2.Worksheets(Sh1.Name) On Error GoTo 0 If Not Sh2 Is Nothing Then For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next Else Run "Projects2.xls!McrNewProject" set Sh2 = Activesheet Sh2.name = Sh1.Name For Each ar In Sh1.Range(s).Areas ar.Copy Destination:=Sh2.Range(ar.Address) Next End If End if Next End Sub -- Regards, Tom Ogilvy wrote in message ups.com... Yes, there is a Project worksheet in the Projects.xls workbook, which is hidden. There is no data in this worksheet, as it is used in the macro to create new Project worksheets. Projects2.xls is basically a copy of Projects.xls, with the exception of approximately 6 objects, which have been deleted or changed from drop downs/checkboxes to option buttons. Therefore, Projects2.xls also has this hidden worksheet - Project - which is also empty (no data) because it's used in the macro to create new Project worksheets. The code is the same as what you provided last. I've tried some variations, but all resulting the same. It's not a big deal. We'll just have to have the users run the mcrNewProject macro in the new workbook prior to running the code to copy the data. You helped tremendously already! Thanks! |
#12
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Import/Copy some data from one workbook to a similar workbook
Hi Tom,
After further testing, problems became apparent. The bad? The code will run the macro to create a new worksheet, but inconsistently. The good? The code would copy the correct data from 'n' named sheet in one workbook to the same 'n' named sheet in the second workbook, just not for all worksheets if the macro didn't create them as necessary. I know my results are because I changed the code, but at least the change started running the macro to create new worksheets, which it was not doing before. My goal was to try and separate the two actions in the code. In a sense, first compare the worksheets and ensure there were the same number of worksheets with the same name; if not, run the macro to generate new worksheets. Secondly, go back and copy data from one worksheet to same named worksheet in new workbook. Well, we're running out of time, so we have to change direction. Again, thanks for all your help. It's a shame we couldn't get this to work! :O( Tina |
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