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#1
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Excel File Size Reduction Tool
When making excel workbooks, I found that excel puts in a lot of extra
programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks |
#2
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Excel File Size Reduction Tool
Rima
Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks |
#3
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Excel File Size Reduction Tool
Thanks Gord,
I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks |
#4
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Excel File Size Reduction Tool
I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks |
#5
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Excel File Size Reduction Tool
Thanks Gord,
I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks |
#6
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Excel File Size Reduction Tool
Rima
The code from Debra's site would be copy/pasted to a General Module in the workbook or your Personal.xls if you want to have the macro available for all open workbooks. First...create a backup copy of your original workbook. To create a General Module, hit ALT + F11 to open the Visual Basic Editor. Hit CRTL + R to open Project Explorer. Find your workbook/project by name and select it. Right-click and InsertModule. Paste the code in there. Save the workbook and hit ALT + Q to return to your workbook. Run the macro by going to ToolMacroMacros. You can also assign this macro to a button or a shortcut key combo. To place a button on a Toolbar...ToolsCustomizeCommandsMacros. Drag the smiley-face button to your Toolbar. Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK Note: when you right-click you will also see "Change Button Image". There are a bunch of button faces to pick from if you don't like smiley. Gord On Mon, 26 Jun 2006 12:39:02 -0700, Rima wrote: Thanks Gord, I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks Gord Dibben MS Excel MVP |
#7
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Excel File Size Reduction Tool
Very cool Gord!
One last thing. I've noticed that both the tool and the programming changed on the workbook. Is there a workaround or should we just go in and manually fix it? Rima "Gord Dibben" wrote: Rima The code from Debra's site would be copy/pasted to a General Module in the workbook or your Personal.xls if you want to have the macro available for all open workbooks. First...create a backup copy of your original workbook. To create a General Module, hit ALT + F11 to open the Visual Basic Editor. Hit CRTL + R to open Project Explorer. Find your workbook/project by name and select it. Right-click and InsertModule. Paste the code in there. Save the workbook and hit ALT + Q to return to your workbook. Run the macro by going to ToolMacroMacros. You can also assign this macro to a button or a shortcut key combo. To place a button on a Toolbar...ToolsCustomizeCommandsMacros. Drag the smiley-face button to your Toolbar. Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK Note: when you right-click you will also see "Change Button Image". There are a bunch of button faces to pick from if you don't like smiley. Gord On Mon, 26 Jun 2006 12:39:02 -0700, Rima wrote: Thanks Gord, I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks Gord Dibben MS Excel MVP |
#8
Posted to microsoft.public.excel.misc
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Excel File Size Reduction Tool
Rima
Don't understand your description so the fix is not apparent to me. Please, what is "the tool and the programming changed on the workbook" Also note in my instructions I used a canned response which had the TOGGLECENTERACROSS macro name. I should have used Debra's macro name. Gord On Tue, 27 Jun 2006 10:00:02 -0700, Rima wrote: Very cool Gord! One last thing. I've noticed that both the tool and the programming changed on the workbook. Is there a workaround or should we just go in and manually fix it? Rima "Gord Dibben" wrote: Rima The code from Debra's site would be copy/pasted to a General Module in the workbook or your Personal.xls if you want to have the macro available for all open workbooks. First...create a backup copy of your original workbook. To create a General Module, hit ALT + F11 to open the Visual Basic Editor. Hit CRTL + R to open Project Explorer. Find your workbook/project by name and select it. Right-click and InsertModule. Paste the code in there. Save the workbook and hit ALT + Q to return to your workbook. Run the macro by going to ToolMacroMacros. You can also assign this macro to a button or a shortcut key combo. To place a button on a Toolbar...ToolsCustomizeCommandsMacros. Drag the smiley-face button to your Toolbar. Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK Note: when you right-click you will also see "Change Button Image". There are a bunch of button faces to pick from if you don't like smiley. Gord On Mon, 26 Jun 2006 12:39:02 -0700, Rima wrote: Thanks Gord, I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks Gord Dibben MS Excel MVP Gord Dibben MS Excel MVP |
#9
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Excel File Size Reduction Tool
Sorry Gord,
my fault for not making myself clear. When I ran the sobolsoft tool, and the file size was reduced, the formatting on the sheets were changed. As well, when I used the programming that Debra had, the formatting was changed as well, the same way as the tool did on the worksheets. Is there a work around or will this of course change some of the formatting of the worksheets (such as: if the cells all the way across and down on the worksheet where filled in grey, when the macros were run, the grey turned into white under the charts that were there) Rima "Gord Dibben" wrote: Rima Don't understand your description so the fix is not apparent to me. Please, what is "the tool and the programming changed on the workbook" Also note in my instructions I used a canned response which had the TOGGLECENTERACROSS macro name. I should have used Debra's macro name. Gord On Tue, 27 Jun 2006 10:00:02 -0700, Rima wrote: Very cool Gord! One last thing. I've noticed that both the tool and the programming changed on the workbook. Is there a workaround or should we just go in and manually fix it? Rima "Gord Dibben" wrote: Rima The code from Debra's site would be copy/pasted to a General Module in the workbook or your Personal.xls if you want to have the macro available for all open workbooks. First...create a backup copy of your original workbook. To create a General Module, hit ALT + F11 to open the Visual Basic Editor. Hit CRTL + R to open Project Explorer. Find your workbook/project by name and select it. Right-click and InsertModule. Paste the code in there. Save the workbook and hit ALT + Q to return to your workbook. Run the macro by going to ToolMacroMacros. You can also assign this macro to a button or a shortcut key combo. To place a button on a Toolbar...ToolsCustomizeCommandsMacros. Drag the smiley-face button to your Toolbar. Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK Note: when you right-click you will also see "Change Button Image". There are a bunch of button faces to pick from if you don't like smiley. Gord On Mon, 26 Jun 2006 12:39:02 -0700, Rima wrote: Thanks Gord, I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks Gord Dibben MS Excel MVP Gord Dibben MS Excel MVP |
#10
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Excel File Size Reduction Tool
Ok.
See what you mean. By deleting the unused rows, the formatting is lost and your gray rows/columns are back to default. That's the price you pay for cleaning up the unused range. Debra warns about the loss of formatting at her website. Your original need was to reduce the size of the workbook.....remember? If you want the formatting, you have the workbook size. Gord On Tue, 27 Jun 2006 11:41:02 -0700, Rima wrote: Sorry Gord, my fault for not making myself clear. When I ran the sobolsoft tool, and the file size was reduced, the formatting on the sheets were changed. As well, when I used the programming that Debra had, the formatting was changed as well, the same way as the tool did on the worksheets. Is there a work around or will this of course change some of the formatting of the worksheets (such as: if the cells all the way across and down on the worksheet where filled in grey, when the macros were run, the grey turned into white under the charts that were there) Rima "Gord Dibben" wrote: Rima Don't understand your description so the fix is not apparent to me. Please, what is "the tool and the programming changed on the workbook" Also note in my instructions I used a canned response which had the TOGGLECENTERACROSS macro name. I should have used Debra's macro name. Gord On Tue, 27 Jun 2006 10:00:02 -0700, Rima wrote: Very cool Gord! One last thing. I've noticed that both the tool and the programming changed on the workbook. Is there a workaround or should we just go in and manually fix it? Rima "Gord Dibben" wrote: Rima The code from Debra's site would be copy/pasted to a General Module in the workbook or your Personal.xls if you want to have the macro available for all open workbooks. First...create a backup copy of your original workbook. To create a General Module, hit ALT + F11 to open the Visual Basic Editor. Hit CRTL + R to open Project Explorer. Find your workbook/project by name and select it. Right-click and InsertModule. Paste the code in there. Save the workbook and hit ALT + Q to return to your workbook. Run the macro by going to ToolMacroMacros. You can also assign this macro to a button or a shortcut key combo. To place a button on a Toolbar...ToolsCustomizeCommandsMacros. Drag the smiley-face button to your Toolbar. Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK Note: when you right-click you will also see "Change Button Image". There are a bunch of button faces to pick from if you don't like smiley. Gord On Mon, 26 Jun 2006 12:39:02 -0700, Rima wrote: Thanks Gord, I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks Gord Dibben MS Excel MVP Gord Dibben MS Excel MVP |
#11
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Excel File Size Reduction Tool
Got it!
Thank you very much for your help Gord! You have been very helpful!!! Truely appreciated. Rima "Gord Dibben" wrote: Ok. See what you mean. By deleting the unused rows, the formatting is lost and your gray rows/columns are back to default. That's the price you pay for cleaning up the unused range. Debra warns about the loss of formatting at her website. Your original need was to reduce the size of the workbook.....remember? If you want the formatting, you have the workbook size. Gord On Tue, 27 Jun 2006 11:41:02 -0700, Rima wrote: Sorry Gord, my fault for not making myself clear. When I ran the sobolsoft tool, and the file size was reduced, the formatting on the sheets were changed. As well, when I used the programming that Debra had, the formatting was changed as well, the same way as the tool did on the worksheets. Is there a work around or will this of course change some of the formatting of the worksheets (such as: if the cells all the way across and down on the worksheet where filled in grey, when the macros were run, the grey turned into white under the charts that were there) Rima "Gord Dibben" wrote: Rima Don't understand your description so the fix is not apparent to me. Please, what is "the tool and the programming changed on the workbook" Also note in my instructions I used a canned response which had the TOGGLECENTERACROSS macro name. I should have used Debra's macro name. Gord On Tue, 27 Jun 2006 10:00:02 -0700, Rima wrote: Very cool Gord! One last thing. I've noticed that both the tool and the programming changed on the workbook. Is there a workaround or should we just go in and manually fix it? Rima "Gord Dibben" wrote: Rima The code from Debra's site would be copy/pasted to a General Module in the workbook or your Personal.xls if you want to have the macro available for all open workbooks. First...create a backup copy of your original workbook. To create a General Module, hit ALT + F11 to open the Visual Basic Editor. Hit CRTL + R to open Project Explorer. Find your workbook/project by name and select it. Right-click and InsertModule. Paste the code in there. Save the workbook and hit ALT + Q to return to your workbook. Run the macro by going to ToolMacroMacros. You can also assign this macro to a button or a shortcut key combo. To place a button on a Toolbar...ToolsCustomizeCommandsMacros. Drag the smiley-face button to your Toolbar. Right-click and "Assign Macro". Select TOGGLECENTERACROSS and OK Note: when you right-click you will also see "Change Button Image". There are a bunch of button faces to pick from if you don't like smiley. Gord On Mon, 26 Jun 2006 12:39:02 -0700, Rima wrote: Thanks Gord, I did try it and the tool reduced the size of the file temendously. I am just curious, In a workbook where would the code be placed? Is there a certain page which would affect all of them? or would it have to be done page for page. Rima "Gord Dibben" wrote: I have no knowledge of any third-party tool such as you describe. However, I did download the Sobolsoft Excel file reducer setup.exe and ran it. If you just keep clicking No to the "do you want to register etc." you can get the file reducer to work. It dropped the sizes on a couple of workbooks I had set up with artificially large used ranges. Sobolsoft deleted all the unused rows and columns on sheets, which Debra's code does. Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 09:10:02 -0700, Rima wrote: Thanks Gord, I am able to do it, yet I was wondering if there is an actual tool that does that. When I searched on Google, I found that Sobolsoft has a tool. Yet due to the fact that all of the trial versions need you to actually sign up and pay to use it, I am reluctant to buy it without trying it. I want a tool that our users are able to use so they can fix this process themselves. Rima "Gord Dibben" wrote: Rima Debra Dalgleish has VBA code to reset the used range on each worksheet in a workbook. http://www.contextures.on.ca/xlfaqApp.html#Unused Gord Dibben MS Excel MVP On Mon, 26 Jun 2006 07:23:02 -0700, Rima wrote: When making excel workbooks, I found that excel puts in a lot of extra programming, therefore making the size of a workbook go up to 25MB. Which causes difficulty when e-mailing the workbook. A solution found is by deleting all extra empty cells, yet this is impractical. Is there a way to clean it up without having to manually erase all of the extra cells. Thanks Gord Dibben MS Excel MVP Gord Dibben MS Excel MVP |
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