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#1
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Data Validation Lists Across Sheets
I have a data-validation list box. Is it possible for the source cells for
the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! |
#2
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Use a named range, say MyList,
then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! |
#3
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Is there a way to get a drop-down list to actually appear, though? I've named
the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! |
#4
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Michael,
Make sure you select "List" and check "in-cell dropdown" HTH, Bernie MS Excel MVP "Michael Link" wrote in message ... Is there a way to get a drop-down list to actually appear, though? I've named the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! |
#5
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No, it's definitely not working. The data in the cell with the validation is
restricted correctly, because it only accepts data that appears in the source cells for the list on the other sheet, but no drop-down box appears. (I double-checked that "In-Cell Dropdown" was checked on the validation pop-up.) I'm running this on Excel for Mac--I wonder if that has something to do with it. "Bernie Deitrick" wrote: Michael, Make sure you select "List" and check "in-cell dropdown" HTH, Bernie MS Excel MVP "Michael Link" wrote in message ... Is there a way to get a drop-down list to actually appear, though? I've named the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! |
#6
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If you use data|Validation, then that dropdown arrow won't appear until you
select the cell. I just give those cells a nice shaded fill color to distinguish them. But maybe you could add a shape from the drawing toolbar to make it look ok. Or you could use a dropdown from the Forms toolbar--but the behavior of the dropdown is different from the behavior of a cell with data|validation. If you use the dropdown from the forms toolbar, you can assign a linked cell to that dropdown. If I used myList as the list of values and A1 as the linkedcell, I could put this in B1 to get the value inside the dropdown: =if(a1="","",index(mylist,a1)) Michael Link wrote: No, it's definitely not working. The data in the cell with the validation is restricted correctly, because it only accepts data that appears in the source cells for the list on the other sheet, but no drop-down box appears. (I double-checked that "In-Cell Dropdown" was checked on the validation pop-up.) I'm running this on Excel for Mac--I wonder if that has something to do with it. "Bernie Deitrick" wrote: Michael, Make sure you select "List" and check "in-cell dropdown" HTH, Bernie MS Excel MVP "Michael Link" wrote in message ... Is there a way to get a drop-down list to actually appear, though? I've named the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! -- Dave Peterson |
#7
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Is the cell with data validation in a frozen part of the window. In some
versions of Excel, that prevents the dropdown arrow from showing. If that's the problem, you could use WindowSplit instead. Michael Link wrote: No, it's definitely not working. The data in the cell with the validation is restricted correctly, because it only accepts data that appears in the source cells for the list on the other sheet, but no drop-down box appears. (I double-checked that "In-Cell Dropdown" was checked on the validation pop-up.) I'm running this on Excel for Mac--I wonder if that has something to do with it. "Bernie Deitrick" wrote: Michael, Make sure you select "List" and check "in-cell dropdown" HTH, Bernie MS Excel MVP "Michael Link" wrote in message ... Is there a way to get a drop-down list to actually appear, though? I've named the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html |
#8
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Ahhhh.
I see. Debra Dalgleish wrote: Is the cell with data validation in a frozen part of the window. In some versions of Excel, that prevents the dropdown arrow from showing. If that's the problem, you could use WindowSplit instead. Michael Link wrote: No, it's definitely not working. The data in the cell with the validation is restricted correctly, because it only accepts data that appears in the source cells for the list on the other sheet, but no drop-down box appears. (I double-checked that "In-Cell Dropdown" was checked on the validation pop-up.) I'm running this on Excel for Mac--I wonder if that has something to do with it. "Bernie Deitrick" wrote: Michael, Make sure you select "List" and check "in-cell dropdown" HTH, Bernie MS Excel MVP "Michael Link" wrote in message ... Is there a way to get a drop-down list to actually appear, though? I've named the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html -- Dave Peterson |
#9
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Well, I'm just guessing!
Dave Peterson wrote: Ahhhh. I see. Debra Dalgleish wrote: Is the cell with data validation in a frozen part of the window. In some versions of Excel, that prevents the dropdown arrow from showing. If that's the problem, you could use WindowSplit instead. Michael Link wrote: No, it's definitely not working. The data in the cell with the validation is restricted correctly, because it only accepts data that appears in the source cells for the list on the other sheet, but no drop-down box appears. (I double-checked that "In-Cell Dropdown" was checked on the validation pop-up.) I'm running this on Excel for Mac--I wonder if that has something to do with it. "Bernie Deitrick" wrote: Michael, Make sure you select "List" and check "in-cell dropdown" HTH, Bernie MS Excel MVP "Michael Link" wrote in message ... Is there a way to get a drop-down list to actually appear, though? I've named the source cells, and the cell on the other sheet does accept only data from those cells (thanks!), but I really need a drop-down box to actually appear. Is that possible? "Max" wrote: Use a named range, say MyList, then put as the DV source: =MyList Debra Dalgleish has good coverage on the steps at her: http://www.contextures.com/xlDataVal01.html -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- "Michael Link" wrote in message ... I have a data-validation list box. Is it possible for the source cells for the list to be on another sheet from the one in which the list-box appears? I know similar questions have been asked before (I poked around before I submitted this), and one fellow suggested that a data-validation iist-box can reference another sheet if the list on the other sheet is named. Sadly, I don't know how to do this. If cell A1 on Sheet 1, for example, has a list box whose source cells are Sheet 2, A1:A20, how do I assign a name to get the validation to work? No matter what I do, I get a pop-up saying that validation cannot reference other sheets. Help! -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html -- Debra Dalgleish Excel FAQ, Tips & Book List http://www.contextures.com/tiptech.html |
#10
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"Michael Link" wrote:
.. I'm running this on Excel for Mac-- I wonder if that has something to do with it. Debra / Dave, I don't know about the OP's line above (never had a Mac) Any ideas? That aside, I'm not sure, but what the OP described about " .. no drop-down box appears .. " does strike a familiar chord with a past incidence experienced (re discussions with Dave in: http://tinyurl.com/cxjpe ) where all the DV dropdowns just plain disappeared on one sheet one fine day, and all revival attempts were futile. And attempts to create new DVs in the sheet didn't work either (no dropdowns). -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- |
#11
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Now we have three interpretations!
<vbg Max wrote: "Michael Link" wrote: .. I'm running this on Excel for Mac-- I wonder if that has something to do with it. Debra / Dave, I don't know about the OP's line above (never had a Mac) Any ideas? That aside, I'm not sure, but what the OP described about " .. no drop-down box appears .. " does strike a familiar chord with a past incidence experienced (re discussions with Dave in: http://tinyurl.com/cxjpe ) where all the DV dropdowns just plain disappeared on one sheet one fine day, and all revival attempts were futile. And attempts to create new DVs in the sheet didn't work either (no dropdowns). -- Rgds Max xl 97 --- Singapore, GMT+8 xdemechanik http://savefile.com/projects/236895 -- -- Dave Peterson |
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