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#1
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Entering repeat data
Hi
Using Excel 2000 SP3. I have a spreadsheet with two columns about 2,500 cells long. A2 shows the date of the first purchase and B2 shows the cost, B3 to B5 (say) show the cost of each transaction on that day but the date is not repeated in A. A6 shows the date of the first transaction on that date and B6 the cost and so on, there is no consistancy in the number of transactions per day. I need to fill in the date of each transaction and dont want to do it manually by dragging the cell down as I have over 250 seperate dates on the spreadsheet. Is there a way to automate this? thanks Daniel |
#2
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We will use a very simple formula and a helper column
1. format column C as Date 2. In C2 enter =A2 3. In C3 enter =IF(A3="",C2,A3) 4. Copy this all the way down You will see, at this point, exactly want you want in column A. Select all of column C, copy and paste as value back into column A and you are done! -- Gary''s Student "Daniel - Sydney" wrote: Hi Using Excel 2000 SP3. I have a spreadsheet with two columns about 2,500 cells long. A2 shows the date of the first purchase and B2 shows the cost, B3 to B5 (say) show the cost of each transaction on that day but the date is not repeated in A. A6 shows the date of the first transaction on that date and B6 the cost and so on, there is no consistancy in the number of transactions per day. I need to fill in the date of each transaction and dont want to do it manually by dragging the cell down as I have over 250 seperate dates on the spreadsheet. Is there a way to automate this? thanks Daniel |
#3
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You're trying to clean up existing data by filling the empty cells with the
value above? If yes, visit Debra Dalgleish's site: http://contextures.com/xlDataEntry02.html She has some manual techniques and VBA code. (Only doing it once, the manual way is quicker!) Daniel - Sydney wrote: Hi Using Excel 2000 SP3. I have a spreadsheet with two columns about 2,500 cells long. A2 shows the date of the first purchase and B2 shows the cost, B3 to B5 (say) show the cost of each transaction on that day but the date is not repeated in A. A6 shows the date of the first transaction on that date and B6 the cost and so on, there is no consistancy in the number of transactions per day. I need to fill in the date of each transaction and dont want to do it manually by dragging the cell down as I have over 250 seperate dates on the spreadsheet. Is there a way to automate this? thanks Daniel -- Dave Peterson |
#4
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Hi,
Add another helper column (say in Column C), and enter this formula there in cell C2 =IF(A2<"",A2,C1) and copy this down to the range you need. If you dont want the Column A, then copy column C and paste it in Column A by choosing Edit-Paste Special-Values. Regards Govind. Daniel - Sydney wrote: Hi Using Excel 2000 SP3. I have a spreadsheet with two columns about 2,500 cells long. A2 shows the date of the first purchase and B2 shows the cost, B3 to B5 (say) show the cost of each transaction on that day but the date is not repeated in A. A6 shows the date of the first transaction on that date and B6 the cost and so on, there is no consistancy in the number of transactions per day. I need to fill in the date of each transaction and dont want to do it manually by dragging the cell down as I have over 250 seperate dates on the spreadsheet. Is there a way to automate this? thanks Daniel |
#5
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Great, thanks for your help,
it gave me exactly what I needed. regards Daniel "Gary''s Student" wrote: We will use a very simple formula and a helper column 1. format column C as Date 2. In C2 enter =A2 3. In C3 enter =IF(A3="",C2,A3) 4. Copy this all the way down You will see, at this point, exactly want you want in column A. Select all of column C, copy and paste as value back into column A and you are done! -- Gary''s Student "Daniel - Sydney" wrote: Hi Using Excel 2000 SP3. I have a spreadsheet with two columns about 2,500 cells long. A2 shows the date of the first purchase and B2 shows the cost, B3 to B5 (say) show the cost of each transaction on that day but the date is not repeated in A. A6 shows the date of the first transaction on that date and B6 the cost and so on, there is no consistancy in the number of transactions per day. I need to fill in the date of each transaction and dont want to do it manually by dragging the cell down as I have over 250 seperate dates on the spreadsheet. Is there a way to automate this? thanks Daniel |
#6
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Daniel, Insert a new column B and enter in B2 =if(A2<"",A2,B1) and drag that down to the end of your data, - then Copy the column and Paste special = Values. then delete the original column A Daniel - Sydney Wrote: Hi Using Excel 2000 SP3. I have a spreadsheet with two columns about 2,500 cells long. A2 shows the date of the first purchase and B2 shows the cost, B3 to B5 (say) show the cost of each transaction on that day but the date is not repeated in A. A6 shows the date of the first transaction on that date and B6 the cost and so on, there is no consistancy in the number of transactions per day. I need to fill in the date of each transaction and dont want to do it manually by dragging the cell down as I have over 250 seperate dates on the spreadsheet. Is there a way to automate this? thanks Daniel -- Bryan Hessey ------------------------------------------------------------------------ Bryan Hessey's Profile: http://www.excelforum.com/member.php...o&userid=21059 View this thread: http://www.excelforum.com/showthread...hreadid=402019 |
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