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#1
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Sorting and COUNTIF
This may be a double post; apologies.
This problem seems to happen only when my RANGE is on a different worksheet than my CRITERIA. When I run a COUNTIF, if I sort the table, the criteria returns the count of whatever is in the position of where the CURRENT criteria USED to be. I don't want that. I never know how to explain relative and absolute references, so let me give you an example. Sheet 2 has an inventory of four items: Hard-boiled eggs, oil filters, Jonas Brothers posters, and dry-erase markers. For simplicity, let's call it "Sheet 2! Range". I do a physical count of my inventory and I know I have 12 eggs, 9 filters, 23 posters, and 15 dry-erase markers. On Sheet 1, I list my items in column A: A2=Jonas Bros. posters A3=Dry-Erase markers A4=Hard-boiled eggs A5=Oil filters Column B has my count formula: B2=COUNTIF(Sheet2!Range,Sheet1!A2) B3=COUNTIF(Sheet2!Range,Sheet1!A3) B4=COUNTIF(Sheet2!Range,Sheet1!A4) B5=COUNTIF(Sheet2!Range,Sheet1!A5) So this returns: Jonas Bros. Posters | 23 Dry-Erase Markers | 15 Hard-Boiled Eggs | 12 Oil filters | 9 OK so far. But what if I want to alphabetize my list? So when I sort, I get: Dry-Erase Markers | 12 Hard-Boiled Eggs | 23 Jonas Bros. Posters | 15 Oil filters | 9 What the what? What it's done is, B2 now says, "Hey, A2 has 'Dry Erase Markers'. That USED to be in A3. So I'll count what's in A3 - which happens to be 'Eggs'. So I will count the quantity of the value in 3 and return it in 2." And so on So now my data looks like this: A2=Dry-Erase Markers A3=Hard-Boiled Eggs A4=Jonas Bros. Posters A5=Oil filters B2=COUNTIF(Sheet2!Range,Sheet1!A3) B3=COUNTIF(Sheet2!Range,Sheet1!A4) B4=COUNTIF(Sheet2!Range,Sheet1!A2) B5=COUNTIF(Sheet2!Range,Sheet1!A5) I need to be able to sort AND count the values. What to do what to do? Thanks! |
#2
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Sorting and COUNTIF
I can see that you have posted 4 times to this group - please stop !!
Sort the values in column A (only), rather than including the formula column (B) in your sort range. Hope this helps. Pete On Apr 7, 1:19*am, RJB wrote: This may be a double post; apologies. This problem seems to happen only when my RANGE is on a different worksheet than my CRITERIA. When I run a COUNTIF, if I sort the table, the criteria returns the count of whatever is in the position of where the CURRENT criteria USED to be. I don't want that. I never know how to explain relative and absolute references, so let me give you an example. Sheet 2 has an inventory of four items: Hard-boiled eggs, oil filters, Jonas Brothers posters, and dry-erase markers. For simplicity, let's call it "Sheet 2! Range". I do a physical count of my inventory and I know I have 12 eggs, 9 filters, 23 posters, and 15 dry-erase markers. On Sheet 1, I list my items in column A: A2=Jonas Bros. posters A3=Dry-Erase markers A4=Hard-boiled eggs A5=Oil filters Column B has my count formula: B2=COUNTIF(Sheet2!Range,Sheet1!A2) B3=COUNTIF(Sheet2!Range,Sheet1!A3) B4=COUNTIF(Sheet2!Range,Sheet1!A4) B5=COUNTIF(Sheet2!Range,Sheet1!A5) So this returns: Jonas Bros. Posters | 23 Dry-Erase Markers | 15 Hard-Boiled Eggs | 12 Oil filters | 9 OK so far. But what if I want to alphabetize my list? So when I sort, I get: Dry-Erase Markers | 12 Hard-Boiled Eggs | 23 Jonas Bros. Posters | 15 Oil filters | 9 What the what? What it's done is, B2 now says, "Hey, A2 has 'Dry Erase Markers'. That USED to be in A3. So I'll count what's in A3 - which happens to be 'Eggs'. So I will count the quantity of the value in 3 and return it in 2." *And so on So now my data looks like this: A2=Dry-Erase Markers A3=Hard-Boiled Eggs A4=Jonas Bros. Posters A5=Oil filters B2=COUNTIF(Sheet2!Range,Sheet1!A3) B3=COUNTIF(Sheet2!Range,Sheet1!A4) B4=COUNTIF(Sheet2!Range,Sheet1!A2) B5=COUNTIF(Sheet2!Range,Sheet1!A5) I need to be able to sort AND count the values. What to do what to do? Thanks! |
#3
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Sorting and COUNTIF
OK, well I started with a "This may have double posted" apology, so,
you know, you didn't have to lead with the rebuke... CLEARLY something wasn't working correctly, or I wouldn't have said it, you know? Anyway: How can you sort PART of a table without sorting the REST of the table? If I read you right, you're saying to only sort column A. But I need the functionality to be able to sort on B (and C, D, and E). Thanks On Apr 6, 6:33*pm, Pete_UK wrote: I can see that you have posted 4 times to this group - please stop !! Sort the values in column A (only), rather than including the formula column (B) in your sort range. Hope this helps. Pete On Apr 7, 1:19*am, RJB wrote: This may be a double post; apologies. This problem seems to happen only when my RANGE is on a different worksheet than my CRITERIA. When I run a COUNTIF, if I sort the table, the criteria returns the count of whatever is in the position of where the CURRENT criteria USED to be. I don't want that. I never know how to explain relative and absolute references, so let me give you an example. Sheet 2 has an inventory of four items: Hard-boiled eggs, oil filters, Jonas Brothers posters, and dry-erase markers. For simplicity, let's call it "Sheet 2! Range". I do a physical count of my inventory and I know I have 12 eggs, 9 filters, 23 posters, and 15 dry-erase markers. On Sheet 1, I list my items in column A: A2=Jonas Bros. posters A3=Dry-Erase markers A4=Hard-boiled eggs A5=Oil filters Column B has my count formula: B2=COUNTIF(Sheet2!Range,Sheet1!A2) B3=COUNTIF(Sheet2!Range,Sheet1!A3) B4=COUNTIF(Sheet2!Range,Sheet1!A4) B5=COUNTIF(Sheet2!Range,Sheet1!A5) So this returns: Jonas Bros. Posters | 23 Dry-Erase Markers | 15 Hard-Boiled Eggs | 12 Oil filters | 9 OK so far. But what if I want to alphabetize my list? So when I sort, I get: Dry-Erase Markers | 12 Hard-Boiled Eggs | 23 Jonas Bros. Posters | 15 Oil filters | 9 What the what? What it's done is, B2 now says, "Hey, A2 has 'Dry Erase Markers'. That USED to be in A3. So I'll count what's in A3 - which happens to be 'Eggs'. So I will count the quantity of the value in 3 and return it in 2." *And so on So now my data looks like this: A2=Dry-Erase Markers A3=Hard-Boiled Eggs A4=Jonas Bros. Posters A5=Oil filters B2=COUNTIF(Sheet2!Range,Sheet1!A3) B3=COUNTIF(Sheet2!Range,Sheet1!A4) B4=COUNTIF(Sheet2!Range,Sheet1!A2) B5=COUNTIF(Sheet2!Range,Sheet1!A5) I need to be able to sort AND count the values. What to do what to do? Thanks! |
#4
Posted to microsoft.public.excel.misc
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Sorting and COUNTIF
The other response, from Pete_UK will work, alternatively you can remove the
sheet reference to the criteria in your formula: B2=COUNTIF(Sheet2!Range,A2) B3=COUNTIF(Sheet2!Range,A3) B4=COUNTIF(Sheet2!Range,A4) B5=COUNTIF(Sheet2!Range,A5) and sort by both columns and it'll still work. "RJB" wrote: This may be a double post; apologies. This problem seems to happen only when my RANGE is on a different worksheet than my CRITERIA. When I run a COUNTIF, if I sort the table, the criteria returns the count of whatever is in the position of where the CURRENT criteria USED to be. I don't want that. I never know how to explain relative and absolute references, so let me give you an example. Sheet 2 has an inventory of four items: Hard-boiled eggs, oil filters, Jonas Brothers posters, and dry-erase markers. For simplicity, let's call it "Sheet 2! Range". I do a physical count of my inventory and I know I have 12 eggs, 9 filters, 23 posters, and 15 dry-erase markers. On Sheet 1, I list my items in column A: A2=Jonas Bros. posters A3=Dry-Erase markers A4=Hard-boiled eggs A5=Oil filters Column B has my count formula: B2=COUNTIF(Sheet2!Range,Sheet1!A2) B3=COUNTIF(Sheet2!Range,Sheet1!A3) B4=COUNTIF(Sheet2!Range,Sheet1!A4) B5=COUNTIF(Sheet2!Range,Sheet1!A5) So this returns: Jonas Bros. Posters | 23 Dry-Erase Markers | 15 Hard-Boiled Eggs | 12 Oil filters | 9 OK so far. But what if I want to alphabetize my list? So when I sort, I get: Dry-Erase Markers | 12 Hard-Boiled Eggs | 23 Jonas Bros. Posters | 15 Oil filters | 9 What the what? What it's done is, B2 now says, "Hey, A2 has 'Dry Erase Markers'. That USED to be in A3. So I'll count what's in A3 - which happens to be 'Eggs'. So I will count the quantity of the value in 3 and return it in 2." And so on So now my data looks like this: A2=Dry-Erase Markers A3=Hard-Boiled Eggs A4=Jonas Bros. Posters A5=Oil filters B2=COUNTIF(Sheet2!Range,Sheet1!A3) B3=COUNTIF(Sheet2!Range,Sheet1!A4) B4=COUNTIF(Sheet2!Range,Sheet1!A2) B5=COUNTIF(Sheet2!Range,Sheet1!A5) I need to be able to sort AND count the values. What to do what to do? Thanks! |
#5
Posted to microsoft.public.excel.misc
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Sorting and COUNTIF
On Apr 6, 10:18*pm, JLatham wrote:
The other response, from Pete_UK will work, alternatively you can remove the sheet reference to the criteria in your formula: B2=COUNTIF(Sheet2!Range,A2) B3=COUNTIF(Sheet2!Range,A3) B4=COUNTIF(Sheet2!Range,A4) B5=COUNTIF(Sheet2!Range,A5) and sort by both columns and it'll still work. * "RJB" wrote: This may be a double post; apologies. This problem seems to happen only when my RANGE is on a different worksheet than my CRITERIA. When I run a COUNTIF, if I sort the table, the criteria returns the count of whatever is in the position of where the CURRENT criteria USED to be. I don't want that. I never know how to explain relative and absolute references, so let me give you an example. Sheet 2 has an inventory of four items: Hard-boiled eggs, oil filters, Jonas Brothers posters, and dry-erase markers. For simplicity, let's call it "Sheet 2! Range". I do a physical count of my inventory and I know I have 12 eggs, 9 filters, 23 posters, and 15 dry-erase markers. On Sheet 1, I list my items in column A: A2=Jonas Bros. posters A3=Dry-Erase markers A4=Hard-boiled eggs A5=Oil filters Column B has my count formula: B2=COUNTIF(Sheet2!Range,Sheet1!A2) B3=COUNTIF(Sheet2!Range,Sheet1!A3) B4=COUNTIF(Sheet2!Range,Sheet1!A4) B5=COUNTIF(Sheet2!Range,Sheet1!A5) So this returns: Jonas Bros. Posters | 23 Dry-Erase Markers | 15 Hard-Boiled Eggs | 12 Oil filters | 9 OK so far. But what if I want to alphabetize my list? So when I sort, I get: Dry-Erase Markers | 12 Hard-Boiled Eggs | 23 Jonas Bros. Posters | 15 Oil filters | 9 What the what? What it's done is, B2 now says, "Hey, A2 has 'Dry Erase Markers'. That USED to be in A3. So I'll count what's in A3 - which happens to be 'Eggs'. So I will count the quantity of the value in 3 and return it in 2." *And so on So now my data looks like this: A2=Dry-Erase Markers A3=Hard-Boiled Eggs A4=Jonas Bros. Posters A5=Oil filters B2=COUNTIF(Sheet2!Range,Sheet1!A3) B3=COUNTIF(Sheet2!Range,Sheet1!A4) B4=COUNTIF(Sheet2!Range,Sheet1!A2) B5=COUNTIF(Sheet2!Range,Sheet1!A5) I need to be able to sort AND count the values. What to do what to do? Thanks! I still don't understand Pete's solution, but yours worked fine. The only reason why Sheet1! was in there is because XL "forced" it on me; I can't even fathom why that made a difference, but it did. Thank you. |
#6
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Sorting and COUNTIF
Excel seems to think that if there's a sheet reference, even to the current
sheet, that it should keep the cell references as they were, treating them as absolute for situations like this. "RJB" wrote: On Apr 6, 10:18 pm, JLatham wrote: The other response, from Pete_UK will work, alternatively you can remove the sheet reference to the criteria in your formula: B2=COUNTIF(Sheet2!Range,A2) B3=COUNTIF(Sheet2!Range,A3) B4=COUNTIF(Sheet2!Range,A4) B5=COUNTIF(Sheet2!Range,A5) and sort by both columns and it'll still work. "RJB" wrote: This may be a double post; apologies. This problem seems to happen only when my RANGE is on a different worksheet than my CRITERIA. When I run a COUNTIF, if I sort the table, the criteria returns the count of whatever is in the position of where the CURRENT criteria USED to be. I don't want that. I never know how to explain relative and absolute references, so let me give you an example. Sheet 2 has an inventory of four items: Hard-boiled eggs, oil filters, Jonas Brothers posters, and dry-erase markers. For simplicity, let's call it "Sheet 2! Range". I do a physical count of my inventory and I know I have 12 eggs, 9 filters, 23 posters, and 15 dry-erase markers. On Sheet 1, I list my items in column A: A2=Jonas Bros. posters A3=Dry-Erase markers A4=Hard-boiled eggs A5=Oil filters Column B has my count formula: B2=COUNTIF(Sheet2!Range,Sheet1!A2) B3=COUNTIF(Sheet2!Range,Sheet1!A3) B4=COUNTIF(Sheet2!Range,Sheet1!A4) B5=COUNTIF(Sheet2!Range,Sheet1!A5) So this returns: Jonas Bros. Posters | 23 Dry-Erase Markers | 15 Hard-Boiled Eggs | 12 Oil filters | 9 OK so far. But what if I want to alphabetize my list? So when I sort, I get: Dry-Erase Markers | 12 Hard-Boiled Eggs | 23 Jonas Bros. Posters | 15 Oil filters | 9 What the what? What it's done is, B2 now says, "Hey, A2 has 'Dry Erase Markers'. That USED to be in A3. So I'll count what's in A3 - which happens to be 'Eggs'. So I will count the quantity of the value in 3 and return it in 2." And so on So now my data looks like this: A2=Dry-Erase Markers A3=Hard-Boiled Eggs A4=Jonas Bros. Posters A5=Oil filters B2=COUNTIF(Sheet2!Range,Sheet1!A3) B3=COUNTIF(Sheet2!Range,Sheet1!A4) B4=COUNTIF(Sheet2!Range,Sheet1!A2) B5=COUNTIF(Sheet2!Range,Sheet1!A5) I need to be able to sort AND count the values. What to do what to do? Thanks! I still don't understand Pete's solution, but yours worked fine. The only reason why Sheet1! was in there is because XL "forced" it on me; I can't even fathom why that made a difference, but it did. Thank you. . |
#7
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Sorting and COUNTIF
That I would have understood, but it does a double-shuffle, which is
what I don't get. I guess it doesn't matter why, I have a solution. |
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