| Home |
| Search |
| Today's Posts |
|
#1
Posted to microsoft.public.excel.misc
|
|||
|
|||
Displaying negative time
Hi everyone,
first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#2
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
Babs,
Excel does not let you have negative time (or date) value Some help may be obtained from http://j-walk.com/ss/excel/usertips/tip051.htm http://exceltip.com/st/Negative_time...Excel/525.html http://www.techonthenet.com/excel/qu...time_calcs.php best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#3
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
You can display negative time if you're using the 1904 base date.
In xl2003 menus: Tools|Options|Calculation tab|check "1904 date system" Be aware that your existing dates will be now be off by 4 years and one day. You can fix this, though. But a bigger problem may be when you copy dates from one workbook to another (each using different date systems). Saved from a previous post: Be aware that any existing date will now be off by 4 years and 1 day. And copying dates between workbooks becomes a problem, too. One workbook was using a base year of 1900 and the other was using 1904. (tools|options|calculation tab|1904 date system) One way to add those four years back is to find an empty cell, put 1462 into that cell. Copy that cell. Select your range that contains the dates. Edit|PasteSpecial|click Add (in the operation box). You may have to reformat the cell as a date (mine turned to a 5 digit number). But it should work. You may want to do it against a copy...just in case. (I'm not sure which one you'll fix. You may want to edit|pastespecial|click subtract.) Most windows users use 1900 as the base date. Mac users (mostly??) use 1904 as the base date. Babs wrote: Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK -- Dave Peterson |
|
#4
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
The only way to display negative times is to switch to the 1904 date system.
However, this will change every date in your spreadsheet by 4 years and 1 day, so for most people it's impractical. Excel will do all the calculations, it just won't *display* negative times. An alternative, therefore, may be to display decimal hours rather than times. To do this, multiply your result by 24, and format as a number (or general). Is this something you can work with? Regards, Fred. "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#5
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
Although Excel can't display negative times, the undelying value is still
correct, so you can include them in calculations like SUM(). To display them, you would need a separate cell like =IF(C10,TEXT(C1,"hh:mm:ss"),"-"&TEXT(ABS(C1),"hh:mm:ss")) Of course that is text, so only for display, not for calculation -- Kind regards, Niek Otten Microsoft MVP - Excel "Bernard Liengme" wrote in message ... Babs, Excel does not let you have negative time (or date) value Some help may be obtained from http://j-walk.com/ss/excel/usertips/tip051.htm http://exceltip.com/st/Negative_time...Excel/525.html http://www.techonthenet.com/excel/qu...time_calcs.php best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#6
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
Many thanks Niek,
I prefer your option rather than changing the date system so I've inserted a row and used your formula which works fine! ...... the next question is can I now use conditional formatting to make the negative (text) time show in red & bold! I have tried and it doesn't seem to work but of course it's now text not a number below zero. At lease it does show the time with a - (minus) sign so I'm please with that and I can hide the calculating cell if needs, thanks again -- Babs - Leicester UK "Niek Otten" wrote: Although Excel can't display negative times, the undelying value is still correct, so you can include them in calculations like SUM(). To display them, you would need a separate cell like =IF(C10,TEXT(C1,"hh:mm:ss"),"-"&TEXT(ABS(C1),"hh:mm:ss")) Of course that is text, so only for display, not for calculation -- Kind regards, Niek Otten Microsoft MVP - Excel "Bernard Liengme" wrote in message ... Babs, Excel does not let you have negative time (or date) value Some help may be obtained from http://j-walk.com/ss/excel/usertips/tip051.htm http://exceltip.com/st/Negative_time...Excel/525.html http://www.techonthenet.com/excel/qu...time_calcs.php best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#7
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
You can still use conditional formatting, you just have to do it for text,
not a number. Use a formula like: =left(a1,1)="-" Regards Fred "Babs" wrote in message ... Many thanks Niek, I prefer your option rather than changing the date system so I've inserted a row and used your formula which works fine! ...... the next question is can I now use conditional formatting to make the negative (text) time show in red & bold! I have tried and it doesn't seem to work but of course it's now text not a number below zero. At lease it does show the time with a - (minus) sign so I'm please with that and I can hide the calculating cell if needs, thanks again -- Babs - Leicester UK "Niek Otten" wrote: Although Excel can't display negative times, the undelying value is still correct, so you can include them in calculations like SUM(). To display them, you would need a separate cell like =IF(C10,TEXT(C1,"hh:mm:ss"),"-"&TEXT(ABS(C1),"hh:mm:ss")) Of course that is text, so only for display, not for calculation -- Kind regards, Niek Otten Microsoft MVP - Excel "Bernard Liengme" wrote in message ... Babs, Excel does not let you have negative time (or date) value Some help may be obtained from http://j-walk.com/ss/excel/usertips/tip051.htm http://exceltip.com/st/Negative_time...Excel/525.html http://www.techonthenet.com/excel/qu...time_calcs.php best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#8
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
Absolutely brilliant! I'd never have know how to do this, many thanks for
your help -- Babs - Leicester UK "Fred Smith" wrote: You can still use conditional formatting, you just have to do it for text, not a number. Use a formula like: =left(a1,1)="-" Regards Fred "Babs" wrote in message ... Many thanks Niek, I prefer your option rather than changing the date system so I've inserted a row and used your formula which works fine! ...... the next question is can I now use conditional formatting to make the negative (text) time show in red & bold! I have tried and it doesn't seem to work but of course it's now text not a number below zero. At lease it does show the time with a - (minus) sign so I'm please with that and I can hide the calculating cell if needs, thanks again -- Babs - Leicester UK "Niek Otten" wrote: Although Excel can't display negative times, the undelying value is still correct, so you can include them in calculations like SUM(). To display them, you would need a separate cell like =IF(C10,TEXT(C1,"hh:mm:ss"),"-"&TEXT(ABS(C1),"hh:mm:ss")) Of course that is text, so only for display, not for calculation -- Kind regards, Niek Otten Microsoft MVP - Excel "Bernard Liengme" wrote in message ... Babs, Excel does not let you have negative time (or date) value Some help may be obtained from http://j-walk.com/ss/excel/usertips/tip051.htm http://exceltip.com/st/Negative_time...Excel/525.html http://www.techonthenet.com/excel/qu...time_calcs.php best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
|
#9
Posted to microsoft.public.excel.misc
|
|||
|
|||
|
Displaying negative time
Thanks, Niek, for putting me straight. I do not work much with time and have
always assumed the #### was an error rather than just a message "I cannot show you that" best wishes -- Bernard "Niek Otten" wrote in message ... Although Excel can't display negative times, the undelying value is still correct, so you can include them in calculations like SUM(). To display them, you would need a separate cell like =IF(C10,TEXT(C1,"hh:mm:ss"),"-"&TEXT(ABS(C1),"hh:mm:ss")) Of course that is text, so only for display, not for calculation -- Kind regards, Niek Otten Microsoft MVP - Excel "Bernard Liengme" wrote in message ... Babs, Excel does not let you have negative time (or date) value Some help may be obtained from http://j-walk.com/ss/excel/usertips/tip051.htm http://exceltip.com/st/Negative_time...Excel/525.html http://www.techonthenet.com/excel/qu...time_calcs.php best wishes -- Bernard V Liengme Microsoft Excel MVP http://people.stfx.ca/bliengme remove caps from email "Babs" wrote in message ... Hi everyone, first time on here so hope you can help me. I use Excel (2003) for recording employee time / flexi hours. This is allowed to go into a negative but I can't seem to display this. The formula calculates fine and when the time is positive is shown in the time format (ie 15:30 etc) but when it is negative I just get #### which usually means the column needs widening but this doesn't make any difference. Any ideas anyone? Thanks -- Babs - Leicester UK |
| Reply |
| Thread Tools | Search this Thread |
| Display Modes | |
|
|
Similar Threads
|
||||
| Thread | Forum | |||
| Displaying negative [h]:mm:ss | Excel Discussion (Misc queries) | |||
| Displaying negative hh:mm:ss | Excel Discussion (Misc queries) | |||
| Displaying negative time in excel | Excel Worksheet Functions | |||
| Displaying Negative % | Excel Discussion (Misc queries) | |||
| More problems displaying a negative time | Excel Discussion (Misc queries) | |||
Linear Mode
