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#1
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Select data from list without duplicates on a certain criteria
Kindly Help!!!
In Sheet 1 I have the following data Clmn A 1 2 3 4 5 16.10.08 AA BB CC BB AA 17.10.08 CC DD AA AA BB 18.10.08 BB AA CC AA AA In Sheet 2 I have a drop down list of dates. When I choose a certain date I want excel to display the items in that particular date (without duplicates) and the number of times that item is present. |
#2
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Select data from list without duplicates on a certain criteria
Can you show a sample of the output you expect?
--JP On Oct 16, 5:08*am, Niju David wrote: Kindly Help!!! In Sheet 1 I have the following data Clmn A * * * * *1 * * * *2 * * 3 * * 4 * * 5 16.10.08 * * AA * * BB *CC * BB *AA 17.10.08 * * CC * * DD *AA *AA *BB 18.10.08 * * BB * * *AA *CC *AA *AA In Sheet 2 I have a drop down list of dates. When I choose a certain date I want excel to display the items in that particular date (without duplicates) and the number of times that item is present. |
#3
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Select data from list without duplicates on a certain criteria
Dear JP,
The sample output would be like, when i select 17.10.08 in another sheet it should show AA-2 BB-1 CC-1 DD-1 If i select 18.10.08 then it should show AA-3 CC-1 Hope this is clear Thank you "JP" wrote: Can you show a sample of the output you expect? --JP On Oct 16, 5:08 am, Niju David wrote: Kindly Help!!! In Sheet 1 I have the following data Clmn A 1 2 3 4 5 16.10.08 AA BB CC BB AA 17.10.08 CC DD AA AA BB 18.10.08 BB AA CC AA AA In Sheet 2 I have a drop down list of dates. When I choose a certain date I want excel to display the items in that particular date (without duplicates) and the number of times that item is present. |
#4
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Select data from list without duplicates on a certain criteria
You would use the MATCH formula to return the row where the date is
found, then the COUNTA formula to count the number of instances of each letter pair. For example, if cell A1 on Sheet 2 contains the dropdown, and you select "17.10.08", then this formula would return the row where it was found on Sheet 1: =MATCH(A1,Sheet1!A1:A3,0) and this formula builds on that to count how many "AA" are in that row: =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),"AA") The formulas above are based on the sample data you provided in your original post. --JP On Oct 16, 9:10*am, Niju David wrote: Dear JP, The sample output would be like, when i select 17.10.08 in another sheet it should show AA-2 BB-1 CC-1 DD-1 If i select 18.10.08 then it should show AA-3 CC-1 Hope this is clear Thank you "JP" wrote: Can you show a sample of the output you expect? --JP On Oct 16, 5:08 am, Niju David wrote: Kindly Help!!! In Sheet 1 I have the following data Clmn A * * * * *1 * * * *2 * * 3 * * 4 * * 5 16.10.08 * * AA * * BB *CC * BB *AA 17.10.08 * * CC * * DD *AA *AA *BB 18.10.08 * * BB * * *AA *CC *AA *AA In Sheet 2 I have a drop down list of dates. When I choose a certain date I want excel to display the items in that particular date (without duplicates) and the number of times that item is present.- Hide quoted text - - Show quoted text - |
#5
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Select data from list without duplicates on a certain criteria
Sorry I meant COUNTIF, not COUNTA.
--JP On Oct 16, 2:42*pm, JP wrote: You would use the MATCH formula to return the row where the date is found, then the COUNTA formula to count the number of instances of each letter pair. For example, if cell A1 on Sheet 2 contains the dropdown, and you select "17.10.08", then this formula would return the row where it was found on Sheet 1: =MATCH(A1,Sheet1!A1:A3,0) and this formula builds on that to count how many "AA" are in that row: =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),"AA") The formulas above are based on the sample data you provided in your original post. --JP |
#6
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Select data from list without duplicates on a certain criteria
Dear JP,
I am comfortable with finding the number of AA. But what I need the formula to provide is the "AA" itself. Because in the countif function i cannot put AA as my list is very huge. So if the formula can pull out AA from the list then in the countif criteria i will just have to link it to that cell. "JP" wrote: Sorry I meant COUNTIF, not COUNTA. --JP On Oct 16, 2:42 pm, JP wrote: You would use the MATCH formula to return the row where the date is found, then the COUNTA formula to count the number of instances of each letter pair. For example, if cell A1 on Sheet 2 contains the dropdown, and you select "17.10.08", then this formula would return the row where it was found on Sheet 1: =MATCH(A1,Sheet1!A1:A3,0) and this formula builds on that to count how many "AA" are in that row: =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),"AA") The formulas above are based on the sample data you provided in your original post. --JP |
#7
Posted to microsoft.public.excel.misc
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Select data from list without duplicates on a certain criteria
Why not put the criteria into a cell, and reference it from the
formula? For example in C1, put "AA" and then reference it from the COUNTIF cell. =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),C1) Then you could just create a list of unique search items in column C (C1: "AA", C2: "BB", etc) and fill down the COUNTIF formula to get your counts. --JP On Oct 16, 5:01*pm, Niju David wrote: Dear JP, I am comfortable with finding the number of AA. But what I need the formula to provide is the "AA" itself. Because in the countif function i cannot put AA as my list is very huge. So if the formula can pull out AA from the list then in the countif criteria i will just have to link it to that cell. "JP" wrote: Sorry I meant COUNTIF, not COUNTA. --JP On Oct 16, 2:42 pm, JP wrote: You would use the MATCH formula to return the row where the date is found, then the COUNTA formula to count the number of instances of each letter pair. For example, if cell A1 on Sheet 2 contains the dropdown, and you select "17.10.08", then this formula would return the row where it was found on Sheet 1: =MATCH(A1,Sheet1!A1:A3,0) and this formula builds on that to count how many "AA" are in that row: =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),"AA") The formulas above are based on the sample data you provided in your original post. --JP- Hide quoted text - - Show quoted text - |
#8
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Select data from list without duplicates on a certain criteria
Dear JP,
I dont want to put the list before hand because of 2 reasons; 1-I have got almost 1000 to 2000 of them 2-If there are no counts for a particular value then it will show zero or blank, which i do no want. Kindly help "JP" wrote: Why not put the criteria into a cell, and reference it from the formula? For example in C1, put "AA" and then reference it from the COUNTIF cell. =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),C1) Then you could just create a list of unique search items in column C (C1: "AA", C2: "BB", etc) and fill down the COUNTIF formula to get your counts. --JP On Oct 16, 5:01 pm, Niju David wrote: Dear JP, I am comfortable with finding the number of AA. But what I need the formula to provide is the "AA" itself. Because in the countif function i cannot put AA as my list is very huge. So if the formula can pull out AA from the list then in the countif criteria i will just have to link it to that cell. "JP" wrote: Sorry I meant COUNTIF, not COUNTA. --JP On Oct 16, 2:42 pm, JP wrote: You would use the MATCH formula to return the row where the date is found, then the COUNTA formula to count the number of instances of each letter pair. For example, if cell A1 on Sheet 2 contains the dropdown, and you select "17.10.08", then this formula would return the row where it was found on Sheet 1: =MATCH(A1,Sheet1!A1:A3,0) and this formula builds on that to count how many "AA" are in that row: =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),"AA") The formulas above are based on the sample data you provided in your original post. --JP- Hide quoted text - - Show quoted text - |
#9
Posted to microsoft.public.excel.misc
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Select data from list without duplicates on a certain criteria
You only need as many COUNTIF and MATCH formulas as there are unique
entries in each column. So if you had "AA", "BB", "CC", "DD", you only need four sets of formulas. If you don't want to see ANYTHING if a particular value is not found, then you need VBA. That's the only way to do it without having a cell occupied by a formula. --JP On Oct 20, 9:59*am, Niju David wrote: Dear JP, I dont want to put the list before hand because of 2 reasons; 1-I have got almost 1000 to 2000 of them 2-If there are no counts for a particular value then it will show zero or blank, which i do no want. Kindly help "JP" wrote: Why not put the criteria into a cell, and reference it from the formula? For example in C1, put "AA" and then reference it from the COUNTIF cell. =COUNTIF(OFFSET(Sheet1!A1,B1-1,0,1,6),C1) Then you could just create a list of unique search items in column C (C1: "AA", C2: "BB", etc) and fill down the COUNTIF formula to get your counts. --JP |
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