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#1
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Sum by different sorts
I have a simple spreadsheet. While working on it I constantly need to
sort by different columns and I have several macros to do just that. The problem: For the various sorts I also need to sum the columns by their respective categories. Hear is a simple representation of what I am trying to do. Item Type Qty ---------------------------- Apple Fruit 4 Pear Fruit 10 Apple Fruit 4 Potato Veg 6 Fish Meat 22 Ex: When I sort by "Item" I want the sum for each one of the following: Apples, Pears, Potatoes, and Fish. When I sort by "Type" I want the sum for each one of the following: Fruit Veg Meat. Currently after each sort, I manually insert a row between each category and use the Sum function to get what I want. But when I sort by something else, and then come back to a previous sort the sum rows I inserted are no longer in the correct place. (They end up at the bottom.) There has got to be a better way. Thanks |
#2
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Sum by different sorts
And the better way is Pivot Table.
See one or more of these http://www.cpearson.com/excel/pivots.htm http://peltiertech.com/Excel/Pivots/pivotstart.htm http://www.contextures.com/xlPivot02.html http://www.ozgrid.com/Excel/excel-pivot-tables.htm http://www.techonthenet.com/excel/pivottbls/index.htm http://www.dicks-blog.com/archives/2...le-parameters/ then come back with any questions best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "livetohike" wrote in message oups.com... I have a simple spreadsheet. While working on it I constantly need to sort by different columns and I have several macros to do just that. The problem: For the various sorts I also need to sum the columns by their respective categories. Hear is a simple representation of what I am trying to do. Item Type Qty ---------------------------- Apple Fruit 4 Pear Fruit 10 Apple Fruit 4 Potato Veg 6 Fish Meat 22 Ex: When I sort by "Item" I want the sum for each one of the following: Apples, Pears, Potatoes, and Fish. When I sort by "Type" I want the sum for each one of the following: Fruit Veg Meat. Currently after each sort, I manually insert a row between each category and use the Sum function to get what I want. But when I sort by something else, and then come back to a previous sort the sum rows I inserted are no longer in the correct place. (They end up at the bottom.) There has got to be a better way. Thanks |
#3
Posted to microsoft.public.excel.misc
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Sum by different sorts
On Nov 1, 1:05 pm, "Bernard Liengme"
wrote: And the better way is Pivot Table. See one or more of thesehttp://www.cpearson.com/excel/pivots.htmhttp://peltiertech.com/Excel/Pivots/pivotstart.htmhttp://www.contextures.com/xlPivot02.htmlhttp://www.ozgrid.com/Excel/excel-pivot-tables.htmhttp://www.techonthenet.com/excel/pivottbls/index.htmhttp://www.dicks-blog.com/archives/2005/06/23/download-pivottable-par... then come back with any questions best wishes -- Bernard V Liengme Microsoft Excel MVPwww.stfx.ca/people/bliengme remove caps from email "livetohike" wrote in message oups.com... I have a simple spreadsheet. While working on it I constantly need to sort by different columns and I have several macros to do just that. The problem: For the various sorts I also need to sum the columns by their respective categories. Hear is a simple representation of what I am trying to do. Item Type Qty ---------------------------- Apple Fruit 4 Pear Fruit 10 Apple Fruit 4 Potato Veg 6 Fish Meat 22 Ex: When I sort by "Item" I want the sum for each one of the following: Apples, Pears, Potatoes, and Fish. When I sort by "Type" I want the sum for each one of the following: Fruit Veg Meat. Currently after each sort, I manually insert a row between each category and use the Sum function to get what I want. But when I sort by something else, and then come back to a previous sort the sum rows I inserted are no longer in the correct place. (They end up at the bottom.) There has got to be a better way. Thanks Great! This pretty much did it. One question: My data has a date column (m/d/y). I need to see the totals by year (2005, 2006, etc.), not by individual day (e.g. 4/6/05) which is what I am getting. A single pivot for all years, or separate ones for each year would be OK. I see that I could go back and add a column that calculates the year from the full date and use that, or use different worksheets for each year, but I suspect there is a better way. Thanks a heap. |
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