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#1
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Trying to avoid making a list
We have a group of about 90 people and my head wants me to put together a
list for retraining purposes. What I have come up with is this: Name--------Training----------Part_Time-----Full_Time-----Etc Joe Buck------PLC----------------No--------------Yes----- Joe Buck------Welding-----------Yes--------------No----- Joe Buck------CNC----------------No--------------Yes------ Jill Doe--------Software Skills----yes--------------No---- Jill Doe--------New Career--------Yes-------------Yes------- I turn this into a list with the dropdown menus, so I can filter the columns using the headings. On the whole it works quite well, but I was wondering if there is a more elegant way where I don't have to enter everyone's name in several times, depending on how many training courses we get to offer, and how many sign up for them. The number of columns could also change. We're offering six courses right now, so that's a listing of 90 X 6= 540 names. I could use macro's for the repetitive data entry, but I was wondering if anyone knew of another way I could set about this. We need to be able to filter for; how many people want to take a particular course, and what courses a particular person wants to take. As well as any other criteria she (my head) wants to come up with. -- Ray Rogers |
#2
Posted to microsoft.public.excel.misc
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Trying to avoid making a list
Hi Ray,
maybe you should consider using a database like access. For the work you have to do databases are much more powerfull than excel. "Ray Rogers" wrote: We have a group of about 90 people and my head wants me to put together a list for retraining purposes. What I have come up with is this: Name--------Training----------Part_Time-----Full_Time-----Etc Joe Buck------PLC----------------No--------------Yes----- Joe Buck------Welding-----------Yes--------------No----- Joe Buck------CNC----------------No--------------Yes------ Jill Doe--------Software Skills----yes--------------No---- Jill Doe--------New Career--------Yes-------------Yes------- I turn this into a list with the dropdown menus, so I can filter the columns using the headings. On the whole it works quite well, but I was wondering if there is a more elegant way where I don't have to enter everyone's name in several times, depending on how many training courses we get to offer, and how many sign up for them. The number of columns could also change. We're offering six courses right now, so that's a listing of 90 X 6= 540 names. I could use macro's for the repetitive data entry, but I was wondering if anyone knew of another way I could set about this. We need to be able to filter for; how many people want to take a particular course, and what courses a particular person wants to take. As well as any other criteria she (my head) wants to come up with. -- Ray Rogers |
#3
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Trying to avoid making a list
Thanks, but I don't think that the budget would stretch to a purchase of
Access. I also have to make it reasonably easy to use for the staffers. -- Ray "Andrea" wrote in message ... Hi Ray, maybe you should consider using a database like access. For the work you have to do databases are much more powerfull than excel. "Ray Rogers" wrote: We have a group of about 90 people and my head wants me to put together a list for retraining purposes. What I have come up with is this: Name--------Training----------Part_Time-----Full_Time-----Etc Joe Buck------PLC----------------No--------------Yes----- Joe Buck------Welding-----------Yes--------------No----- Joe Buck------CNC----------------No--------------Yes------ Jill Doe--------Software Skills----yes--------------No---- Jill Doe--------New Career--------Yes-------------Yes------- I turn this into a list with the dropdown menus, so I can filter the columns using the headings. On the whole it works quite well, but I was wondering if there is a more elegant way where I don't have to enter everyone's name in several times, depending on how many training courses we get to offer, and how many sign up for them. The number of columns could also change. We're offering six courses right now, so that's a listing of 90 X 6= 540 names. I could use macro's for the repetitive data entry, but I was wondering if anyone knew of another way I could set about this. We need to be able to filter for; how many people want to take a particular course, and what courses a particular person wants to take. As well as any other criteria she (my head) wants to come up with. -- Ray Rogers |
#4
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Trying to avoid making a list
well one way to make things a bit easier is to use data validation for each
field: basically you have a list somewhere that narrow your choises so you do not misspell names (even though 90 names in a dropdown list can slow down your job). Later you can summarize your data with a pivot table to have a better view (and looking) of your data. I will not advise to add new fields (columns) in your table, is much better what you did! Especially if you start using Pivot Table. "Ray Rogers" wrote: Thanks, but I don't think that the budget would stretch to a purchase of Access. I also have to make it reasonably easy to use for the staffers. -- Ray "Andrea" wrote in message ... Hi Ray, maybe you should consider using a database like access. For the work you have to do databases are much more powerfull than excel. "Ray Rogers" wrote: We have a group of about 90 people and my head wants me to put together a list for retraining purposes. What I have come up with is this: Name--------Training----------Part_Time-----Full_Time-----Etc Joe Buck------PLC----------------No--------------Yes----- Joe Buck------Welding-----------Yes--------------No----- Joe Buck------CNC----------------No--------------Yes------ Jill Doe--------Software Skills----yes--------------No---- Jill Doe--------New Career--------Yes-------------Yes------- I turn this into a list with the dropdown menus, so I can filter the columns using the headings. On the whole it works quite well, but I was wondering if there is a more elegant way where I don't have to enter everyone's name in several times, depending on how many training courses we get to offer, and how many sign up for them. The number of columns could also change. We're offering six courses right now, so that's a listing of 90 X 6= 540 names. I could use macro's for the repetitive data entry, but I was wondering if anyone knew of another way I could set about this. We need to be able to filter for; how many people want to take a particular course, and what courses a particular person wants to take. As well as any other criteria she (my head) wants to come up with. -- Ray Rogers |
#5
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Trying to avoid making a list
Thank you Andrea.
-- Ray "Andrea" wrote in message ... well one way to make things a bit easier is to use data validation for each field: basically you have a list somewhere that narrow your choises so you do not misspell names (even though 90 names in a dropdown list can slow down your job). Later you can summarize your data with a pivot table to have a better view (and looking) of your data. I will not advise to add new fields (columns) in your table, is much better what you did! Especially if you start using Pivot Table. "Ray Rogers" wrote: Thanks, but I don't think that the budget would stretch to a purchase of Access. I also have to make it reasonably easy to use for the staffers. -- Ray "Andrea" wrote in message ... Hi Ray, maybe you should consider using a database like access. For the work you have to do databases are much more powerfull than excel. "Ray Rogers" wrote: We have a group of about 90 people and my head wants me to put together a list for retraining purposes. What I have come up with is this: Name--------Training----------Part_Time-----Full_Time-----Etc Joe Buck------PLC----------------No--------------Yes----- Joe Buck------Welding-----------Yes--------------No----- Joe Buck------CNC----------------No--------------Yes------ Jill Doe--------Software Skills----yes--------------No---- Jill Doe--------New Career--------Yes-------------Yes------- I turn this into a list with the dropdown menus, so I can filter the columns using the headings. On the whole it works quite well, but I was wondering if there is a more elegant way where I don't have to enter everyone's name in several times, depending on how many training courses we get to offer, and how many sign up for them. The number of columns could also change. We're offering six courses right now, so that's a listing of 90 X 6= 540 names. I could use macro's for the repetitive data entry, but I was wondering if anyone knew of another way I could set about this. We need to be able to filter for; how many people want to take a particular course, and what courses a particular person wants to take. As well as any other criteria she (my head) wants to come up with. -- Ray Rogers |
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