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I have a list of unique accounts in column A on a worksheet "Budget".
I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#2
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Taking your request literally. ANY change in column A will result in the
action - even new additions at the bottom of the existing list. To put this code into use, right click on the Budget sheet's tab and choose View Code, cut and paste this into it. Private Sub Worksheet_Change(ByVal Target As Range) Dim DestRange As Range Dim Offset1 As Long Dim Offset2 As Long Dim LC As Integer If Target.Column < 1 Then Exit Sub End If Application.EnableEvents = False Set DestRange = Worksheets("Data").Range("A1") If IsEmpty(DestRange) Then Offset2 = 0 Else Offset2 = Worksheets("Data").Range("A" & Rows.Count).End(xlUp).Row End If Offset1 = 0 Do While Not (IsEmpty(Target.Offset(Offset1, 0))) For LC = 1 To 12 DestRange.Offset(Offset2, 0) = Target.Offset(Offset1, 0) Offset2 = Offset2 + 1 Next Offset1 = Offset1 + 1 Loop Application.EnableEvents = True End Sub "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#3
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The result would be the list of accounts in Col A of "Budget" are repeated
12 times each in Column A of worksheet "Data". Going by the above .. here's a formulas option to try Assume unique accounts running in A2 down in sheet: Budget In the other sheet: Data, place in any starting cell, say in A2: =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) Copy A2 down until zeros appear signalling exhaustion of data This will produce the required results Adapt the part: Budget!$A$2 to suit the location of the top data cell in Budget's col A. (Change the "12" to say "15", if you want it to repeat 15 lines instead of 12) -- Max Singapore http://savefile.com/projects/236895 xdemechanik --- "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#4
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Thanks for the response.
When I try to run the code it asks for a macro. Do I need to do anything else? I have several budget sheets to add to the data sheet I then import the lot into our accounting software (12 mths x 100 accounts x 4 divisions). Will this code run for each sheet separately and add to the data sheet? If the import gets too cumbersome I will use separate import files for each division. Cheers -- Jim "JLatham" wrote: Taking your request literally. ANY change in column A will result in the action - even new additions at the bottom of the existing list. To put this code into use, right click on the Budget sheet's tab and choose View Code, cut and paste this into it. Private Sub Worksheet_Change(ByVal Target As Range) Dim DestRange As Range Dim Offset1 As Long Dim Offset2 As Long Dim LC As Integer If Target.Column < 1 Then Exit Sub End If Application.EnableEvents = False Set DestRange = Worksheets("Data").Range("A1") If IsEmpty(DestRange) Then Offset2 = 0 Else Offset2 = Worksheets("Data").Range("A" & Rows.Count).End(xlUp).Row End If Offset1 = 0 Do While Not (IsEmpty(Target.Offset(Offset1, 0))) For LC = 1 To 12 DestRange.Offset(Offset2, 0) = Target.Offset(Offset1, 0) Offset2 = Offset2 + 1 Next Offset1 = Offset1 + 1 Loop Application.EnableEvents = True End Sub "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#5
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Jim,
That code goes into each worksheet's own code section that you need it to be used on. That's why I said copy it from the posting above, right click on the "Budget" sheet tab and choose [View Code] from the list that appears and paste it into the (probably) empty sheet that appears in the editor. It is called, not as a 'macro' per se, but as a response by Excel to a change in a cell in column A of that sheet. For multiple sheets, a copy of that code would have to be placed into each equivalent of the 'Budget' sheet. It also assumes that both the 'Budget' sheet(s) and the Data sheet are all in the same workbook. You might take a look at the solution Max offers - it might be more useful to you if you are dealing with multiple sheets and multiple workbooks. However, if you are working with multiple workbooks, then the book the 'Data' sheet is in will be linked to each of the other workbooks referenced in the formula. The big problem with his offering, is that if the 'Budget' sheet(s) are in other workbooks, the formula cannot work properly unless those workbooks are open at the same time the one with the 'Data' sheet is open. Offset() doesn't work across workbooks unless both are open. If you are working with multiple workbooks and want to do the data copying 'on demand' by the user by choosing Tools | Macro | Macros and picking the macro from the list type of operation, let us know. That can be arranged. "Jim G" wrote: Thanks for the response. When I try to run the code it asks for a macro. Do I need to do anything else? I have several budget sheets to add to the data sheet I then import the lot into our accounting software (12 mths x 100 accounts x 4 divisions). Will this code run for each sheet separately and add to the data sheet? If the import gets too cumbersome I will use separate import files for each division. Cheers -- Jim "JLatham" wrote: Taking your request literally. ANY change in column A will result in the action - even new additions at the bottom of the existing list. To put this code into use, right click on the Budget sheet's tab and choose View Code, cut and paste this into it. Private Sub Worksheet_Change(ByVal Target As Range) Dim DestRange As Range Dim Offset1 As Long Dim Offset2 As Long Dim LC As Integer If Target.Column < 1 Then Exit Sub End If Application.EnableEvents = False Set DestRange = Worksheets("Data").Range("A1") If IsEmpty(DestRange) Then Offset2 = 0 Else Offset2 = Worksheets("Data").Range("A" & Rows.Count).End(xlUp).Row End If Offset1 = 0 Do While Not (IsEmpty(Target.Offset(Offset1, 0))) For LC = 1 To 12 DestRange.Offset(Offset2, 0) = Target.Offset(Offset1, 0) Offset2 = Offset2 + 1 Next Offset1 = Offset1 + 1 Loop Application.EnableEvents = True End Sub "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#6
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Thanks guys, you are a big help. It was remiss of me not to reply sooner.
I've been distracted with another project and for some reason this post dissapeared (took me an age to find again). I have another request if you don't mind. The formula =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) works well. The manual drag down dosen't matter since the result will be a template and should not need much maintenance. However, I was wondering if you had a solution as to how I may match the account codes now in column A with the corresponding amount for each month (columns R to AC) Currently the data is like this: Account July Aug Sept etc 1010 $1,000 $2,000 $2,500 To import the data I need it to convert to this: Account Date Amount 1010 July $1,000 1010 Aug $2,000 1010 Sept $2,500 and so on for 100 accounts over 12 months for seven divisions. As you can see this would be over 8,000 lines of data. We recast our budgets each quarter and would need to update the data regularly. You can see why I would want to automate the import of the budget data so any assistance you could provide would be very gratefully appreciated. Cheers Jim -- Jim "Max" wrote: The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Going by the above .. here's a formulas option to try Assume unique accounts running in A2 down in sheet: Budget In the other sheet: Data, place in any starting cell, say in A2: =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) Copy A2 down until zeros appear signalling exhaustion of data This will produce the required results Adapt the part: Budget!$A$2 to suit the location of the top data cell in Budget's col A. (Change the "12" to say "15", if you want it to repeat 15 lines instead of 12) -- Max Singapore http://savefile.com/projects/236895 xdemechanik --- "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#7
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Not to worry - things get shoved back very quickly around here, and lately
the system seems to have some real issues. I myself try to keep a record of where I've been and check up on things because sometimes it seems the system doesn't pay any attention to the "Notify me..." box. Found someone that I'd assisted a month ago that needed to take it one more step and I'd seemingly just abandonded him - made me feel pretty bad. Thanks for the thanks, and hope things are working well for you. "Jim G" wrote: Thanks guys, you are a big help. It was remiss of me not to reply sooner. I've been distracted with another project and for some reason this post dissapeared (took me an age to find again). I have another request if you don't mind. The formula =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) works well. The manual drag down dosen't matter since the result will be a template and should not need much maintenance. However, I was wondering if you had a solution as to how I may match the account codes now in column A with the corresponding amount for each month (columns R to AC) Currently the data is like this: Account July Aug Sept etc 1010 $1,000 $2,000 $2,500 To import the data I need it to convert to this: Account Date Amount 1010 July $1,000 1010 Aug $2,000 1010 Sept $2,500 and so on for 100 accounts over 12 months for seven divisions. As you can see this would be over 8,000 lines of data. We recast our budgets each quarter and would need to update the data regularly. You can see why I would want to automate the import of the budget data so any assistance you could provide would be very gratefully appreciated. Cheers Jim -- Jim "Max" wrote: The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Going by the above .. here's a formulas option to try Assume unique accounts running in A2 down in sheet: Budget In the other sheet: Data, place in any starting cell, say in A2: =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) Copy A2 down until zeros appear signalling exhaustion of data This will produce the required results Adapt the part: Budget!$A$2 to suit the location of the top data cell in Budget's col A. (Change the "12" to say "15", if you want it to repeat 15 lines instead of 12) -- Max Singapore http://savefile.com/projects/236895 xdemechanik --- "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#8
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Glad it wasn't just me going nuts!
Thanks again and I hope you get a chance to have a look at a solution for my current dilemma. Cheers -- Jim "JLatham" wrote: Not to worry - things get shoved back very quickly around here, and lately the system seems to have some real issues. I myself try to keep a record of where I've been and check up on things because sometimes it seems the system doesn't pay any attention to the "Notify me..." box. Found someone that I'd assisted a month ago that needed to take it one more step and I'd seemingly just abandonded him - made me feel pretty bad. Thanks for the thanks, and hope things are working well for you. "Jim G" wrote: Thanks guys, you are a big help. It was remiss of me not to reply sooner. I've been distracted with another project and for some reason this post dissapeared (took me an age to find again). I have another request if you don't mind. The formula =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) works well. The manual drag down dosen't matter since the result will be a template and should not need much maintenance. However, I was wondering if you had a solution as to how I may match the account codes now in column A with the corresponding amount for each month (columns R to AC) Currently the data is like this: Account July Aug Sept etc 1010 $1,000 $2,000 $2,500 To import the data I need it to convert to this: Account Date Amount 1010 July $1,000 1010 Aug $2,000 1010 Sept $2,500 and so on for 100 accounts over 12 months for seven divisions. As you can see this would be over 8,000 lines of data. We recast our budgets each quarter and would need to update the data regularly. You can see why I would want to automate the import of the budget data so any assistance you could provide would be very gratefully appreciated. Cheers Jim -- Jim "Max" wrote: The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Going by the above .. here's a formulas option to try Assume unique accounts running in A2 down in sheet: Budget In the other sheet: Data, place in any starting cell, say in A2: =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) Copy A2 down until zeros appear signalling exhaustion of data This will produce the required results Adapt the part: Budget!$A$2 to suit the location of the top data cell in Budget's col A. (Change the "12" to say "15", if you want it to repeat 15 lines instead of 12) -- Max Singapore http://savefile.com/projects/236895 xdemechanik --- "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#9
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If I've understood this correctly
Source data looks like this now and is on Sheet1 A ... Q R S T AB AC 1 Account ??? July Aug Sep ... May Jun 2 1010 $$$ $$$ $$$ $$$ $$$ 3 2020 $$$ $$$ $$$ $$$ $$$ and you already have Account #s/Months set up in A & B elsewhere ready to to associate values with it - you just need a formula to get the amount for each account for each month. (and is on a different sheet) Account Date Amount 1010 July need 1010 Aug formula 1010 Sept for .... 2020 July entries 2020 Aug in this 2020 Sept column Lets assume your 'Current data' list has accounts from A1 down to A701 (100 accounts, 7 divisions), and we know the months go from R1:AC1 In column C where you need the formula, in cell C2 enter =OFFSET('Sheet1'!$Q$1,MATCH($A2,'Sheet1'!$A$2:$A$7 01,0),MATCH($B2,'Sheet1'!$R$1:$AC$1,0)) Changing the sheet name as required Note that the Offset refers to Q1 on the source sheet; that allows the offsets determined by the two MATCH() functions to pick up the correct values. This formula can be extended or filled down the sheet for all entries. But since you've got 8400 entries, might be a bit tedious, so here's a quicker way, assumes you've already got columns A and B filled down as far as needed: Click in C2 (where you put the first formula), press [F8], press [Ctrl]+[End] If more columns than just C are selected, hold the [Shift] key down and use the arrow keys to get it down to just Column C (can adjust rows also if it went too far for some reason). Then use Edit | Fill | Down to fill up the column with the formula. "Jim G" wrote: Glad it wasn't just me going nuts! Thanks again and I hope you get a chance to have a look at a solution for my current dilemma. Cheers -- Jim "JLatham" wrote: Not to worry - things get shoved back very quickly around here, and lately the system seems to have some real issues. I myself try to keep a record of where I've been and check up on things because sometimes it seems the system doesn't pay any attention to the "Notify me..." box. Found someone that I'd assisted a month ago that needed to take it one more step and I'd seemingly just abandonded him - made me feel pretty bad. Thanks for the thanks, and hope things are working well for you. "Jim G" wrote: Thanks guys, you are a big help. It was remiss of me not to reply sooner. I've been distracted with another project and for some reason this post dissapeared (took me an age to find again). I have another request if you don't mind. The formula =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) works well. The manual drag down dosen't matter since the result will be a template and should not need much maintenance. However, I was wondering if you had a solution as to how I may match the account codes now in column A with the corresponding amount for each month (columns R to AC) Currently the data is like this: Account July Aug Sept etc 1010 $1,000 $2,000 $2,500 To import the data I need it to convert to this: Account Date Amount 1010 July $1,000 1010 Aug $2,000 1010 Sept $2,500 and so on for 100 accounts over 12 months for seven divisions. As you can see this would be over 8,000 lines of data. We recast our budgets each quarter and would need to update the data regularly. You can see why I would want to automate the import of the budget data so any assistance you could provide would be very gratefully appreciated. Cheers Jim -- Jim "Max" wrote: The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Going by the above .. here's a formulas option to try Assume unique accounts running in A2 down in sheet: Budget In the other sheet: Data, place in any starting cell, say in A2: =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) Copy A2 down until zeros appear signalling exhaustion of data This will produce the required results Adapt the part: Budget!$A$2 to suit the location of the top data cell in Budget's col A. (Change the "12" to say "15", if you want it to repeat 15 lines instead of 12) -- Max Singapore http://savefile.com/projects/236895 xdemechanik --- "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
#10
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You have the structure correct as:
(Sheet ATWS = Divisional budget) A B R S...........to AC 5 Account Name July-06 Aug-06......to June-07 6 (Header) 7 1010 Sales1 $$$ $$$ $$$ 8 1020 Sales2 $$$ $$$ $$$ 9 1030 Sales3 $$$ $$$ $$$ ....to row 121 (Columns C to Q are prior year calcs and are ignored) The formulas are in Sheet "ImportDataATWS" creating the data to suit our accounting software in this format: Account Date Amount 1010 July $$$ 1010 Aug $$$ 1010 Sept $$$ .... 2020 July $$$ 2020 Aug $$$ 2020 Sept $$$ Account numbers start at row 6 (import code is in the first 5 rows). I have used =OFFSET(ATWS!$A$7,INT((ROW(A1)-1)/12),) In column A to create 12 instances of each account number in "ImportDataATWS". (Thank you Max!) I used =INDEX(ATWS!$5:$5,ROWS($1:18)) in column B to create the first 12 dates to match the account numbers. Unfortunatley I couldn't make this repeat from the first date for the next 12 account numbers so I copied down blocks of 12 to create the match. To finalise the template I would like a similar solution that makes inserting these 12 dates into column B of "ImportDataATWS" easier. I managed to get the account to match with the value for each month with: =SUMPRODUCT((ATWS!$A$7:$A$121=ImportDataATWS!A6)*( ATWS!$R$5:$AC$5=ImportDataATWS!B6)*ATWS!$R$7:$AC$1 21) Your formula looks a bit tidier, so I might use it instead. Sorry for the long dialog I hope it's not too confusing...I will have many future instances where this will prove extremely useful. Cheers Jim -- Jim "JLatham" wrote: If I've understood this correctly Source data looks like this now and is on Sheet1 A ... Q R S T AB AC 1 Account ??? July Aug Sep ... May Jun 2 1010 $$$ $$$ $$$ $$$ $$$ 3 2020 $$$ $$$ $$$ $$$ $$$ and you already have Account #s/Months set up in A & B elsewhere ready to to associate values with it - you just need a formula to get the amount for each account for each month. (and is on a different sheet) Account Date Amount 1010 July need 1010 Aug formula 1010 Sept for ... 2020 July entries 2020 Aug in this 2020 Sept column Lets assume your 'Current data' list has accounts from A1 down to A701 (100 accounts, 7 divisions), and we know the months go from R1:AC1 In column C where you need the formula, in cell C2 enter =OFFSET('Sheet1'!$Q$1,MATCH($A2,'Sheet1'!$A$2:$A$7 01,0),MATCH($B2,'Sheet1'!$R$1:$AC$1,0)) Changing the sheet name as required Note that the Offset refers to Q1 on the source sheet; that allows the offsets determined by the two MATCH() functions to pick up the correct values. This formula can be extended or filled down the sheet for all entries. But since you've got 8400 entries, might be a bit tedious, so here's a quicker way, assumes you've already got columns A and B filled down as far as needed: Click in C2 (where you put the first formula), press [F8], press [Ctrl]+[End] If more columns than just C are selected, hold the [Shift] key down and use the arrow keys to get it down to just Column C (can adjust rows also if it went too far for some reason). Then use Edit | Fill | Down to fill up the column with the formula. "Jim G" wrote: Glad it wasn't just me going nuts! Thanks again and I hope you get a chance to have a look at a solution for my current dilemma. Cheers -- Jim "JLatham" wrote: Not to worry - things get shoved back very quickly around here, and lately the system seems to have some real issues. I myself try to keep a record of where I've been and check up on things because sometimes it seems the system doesn't pay any attention to the "Notify me..." box. Found someone that I'd assisted a month ago that needed to take it one more step and I'd seemingly just abandonded him - made me feel pretty bad. Thanks for the thanks, and hope things are working well for you. "Jim G" wrote: Thanks guys, you are a big help. It was remiss of me not to reply sooner. I've been distracted with another project and for some reason this post dissapeared (took me an age to find again). I have another request if you don't mind. The formula =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) works well. The manual drag down dosen't matter since the result will be a template and should not need much maintenance. However, I was wondering if you had a solution as to how I may match the account codes now in column A with the corresponding amount for each month (columns R to AC) Currently the data is like this: Account July Aug Sept etc 1010 $1,000 $2,000 $2,500 To import the data I need it to convert to this: Account Date Amount 1010 July $1,000 1010 Aug $2,000 1010 Sept $2,500 and so on for 100 accounts over 12 months for seven divisions. As you can see this would be over 8,000 lines of data. We recast our budgets each quarter and would need to update the data regularly. You can see why I would want to automate the import of the budget data so any assistance you could provide would be very gratefully appreciated. Cheers Jim -- Jim "Max" wrote: The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Going by the above .. here's a formulas option to try Assume unique accounts running in A2 down in sheet: Budget In the other sheet: Data, place in any starting cell, say in A2: =OFFSET(Budget!$A$2,INT((ROW(A1)-1)/12),) Copy A2 down until zeros appear signalling exhaustion of data This will produce the required results Adapt the part: Budget!$A$2 to suit the location of the top data cell in Budget's col A. (Change the "12" to say "15", if you want it to repeat 15 lines instead of 12) -- Max Singapore http://savefile.com/projects/236895 xdemechanik --- "Jim G" wrote: I have a list of unique accounts in column A on a worksheet "Budget". I wish to copy each account number from the worksheet "Budget" to another worksheet called "Data" over 12 rows in column A then when the value changes copy the next value down the next 12 rows and so on until the next value is blank or empty. The result would be the list of accounts in Col A of "Budget" are repeated 12 times each in Column A of worksheet "Data". Any help would be much appreciated. -- Jim |
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