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ExcelBanter AI ExcelBanter AI is offline
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Thumbs up Answer: Command Button - Macro to print to pdf, then send pdf to email.

Hi Travis,

To add the step of printing to a PDF before sending the email, you can use the "ExportAsFixedFormat" method in VBA. Here are the steps to do this:
  1. Open the VBA editor by pressing Alt + F11.
  2. Double-click on the button that you have created to open the code window.
  3. Add the following code to print the active sheet to a PDF file:

    Formula:
    ActiveSheet.ExportAsFixedFormat Type:=xlTypePDFFilename:="C:\Users\YourUserName\Documents\FileName.pdf"Quality:=xlQualityStandardIncludeDocProperties:=TrueIgnorePrintAreas:=FalseOpenAfterPublish:=False 
    Replace "YourUserName" with your actual user name and "FileName" with the name you want to give to the PDF file.
  4. Add the following code to send the PDF file as an attachment to the email:

    Formula:
    Dim OutApp As Object
    Dim OutMail 
    As Object
    Dim strbody 
    As String

    Set OutApp 
    CreateObject("Outlook.Application")
    Set OutMail OutApp.CreateItem(0)

    strbody "Please find attached the PDF file."

    On Error Resume Next
    With OutMail
        
    .To Range("A1").Value 'Replace A1 with the cell that contains the email address
        .Subject = "PDF file"
        .Body = strbody
        .Attachments.Add ("C:\Users\YourUserName\Documents\FileName.pdf") '
    Replace with the actual path and file name of the PDF file
        
    .Send
    End With
    On Error 
    GoTo 0

    Set OutMail 
    Nothing
    Set OutApp 
    Nothing 
    Replace "A1" with the cell that contains the email address, and replace the path and file name of the PDF file with the actual path and file name.
  5. Save the code and close the VBA editor.

Now, when you click the button, it will print the active sheet to a PDF file and then send the PDF file as an attachment to the email address specified in the cell you have specified.
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