Mark....

Your Table to Text may have been grayed out because you had highlighted text
outside of the table. That is a common error.

The article Anne referred to is what I do. There is an incomplete sentence
in it that I didn't understand, but the gist of it is there. The only other
thing I do is to insert other merge fields from the spreadsheet. This only
refers to the address block (or the individual fields), but not other fields.
Those are important to me in most of the mass e-mailing I do.

Good Luck with this.

Kip