How to Split the contents of cells across multiple cells
Hi ,
Im trying to split address from one cell across multiple cells with no
success with Data / column to Text and then wizard if the suburb was only
one word it would be no problem but sometimes it has two words Like Port
Augusta then state and postcode
example
Greenwith WA 5122 works ok splits into 3 columns but
Port Augusta WA 5147 not because I got Port August in one column and ta
in next column and state and post code together and if there is a longer
name it goes into for columns can you please help me to solve that
Thank you in advance

Assuming that the state field is 3 characters and that the postcose is the
last four characters after one space


For the city = Left( a1, len(a1)- 8)
For the sate = left(right(a1,8),3)
for the post code right(a1,4)

"anna" wrote:

How to Split the contents of cells across multiple cells
Hi ,
Im trying to split address from one cell across multiple cells with no
success with Data / column to Text and then wizard if the suburb was only
one word it would be no problem but sometimes it has two words Like Port
Augusta then state and postcode
example
Greenwith WA 5122 works ok splits into 3 columns but
Port Augusta WA 5147 not because I got Port August in one column and ta
in next column and state and post code together and if there is a longer
name it goes into for columns can you please help me to solve that
Thank you in advance

Hi Anna,

Is it only the 3 sets of data of suburb, state and postcode that you are
splitting or do you also have other information like name address etc?

If only suburb, state and postcode then what you could do is replace all the
states with a leading and trailing colon and then use text to columns and set
parameter to delimiters and use other and insert a colon as the delimiter.

Instructions as follows:-

Ensure that you have a backup of your data before you proceed with this in
case you make an error.

Select the column of data
Select Replace
In the Find what field, enter a space, the state abbreviation and a space
In the Replace with field enter a colon, the state abbreviation and a colon
Click Replace all.

Repeat above for the remainder of the 8 states/territories.

Select Text to columns
Select Delimited option
Click Next
Select Other for the delimiter and then enter colon as the delimiter
Select Next
Select the column with the postcodes and then select Text (This is so that
the postcodes for NT do not loose their leading zeros.)
Click finish.

--
Regards,

OssieMac


"anna" wrote:

How to Split the contents of cells across multiple cells
Hi ,
Im trying to split address from one cell across multiple cells with no
success with Data / column to Text and then wizard if the suburb was only
one word it would be no problem but sometimes it has two words Like Port
Augusta then state and postcode
example
Greenwith WA 5122 works ok splits into 3 columns but
Port Augusta WA 5147 not because I got Port August in one column and ta
in next column and state and post code together and if there is a longer
name it goes into for columns can you please help me to solve that
Thank you in advance

On Wed, 28 May 2008 19:19:01 -0700, anna
wrote:

How to Split the contents of cells across multiple cells
Hi ,
I’m trying to split address from one cell across multiple cells with no
success with Data / column to Text and then wizard if the suburb was only
one word it would be no problem but sometimes it has two words Like Port
Augusta then state and postcode
example
Greenwith WA 5122 works ok splits into 3 columns but
Port Augusta WA 5147 not because I got Port August in one column and ta
in next column and state and post code together and if there is a longer
name it goes into for columns can you please help me to solve that
Thank you in advance

US terminology would be City State Zip Code

Assuming that every address has a zip code -- and these should be either 5
digits or 9 digits in the US; and that every zip code is preceded by a two
character state code (also standard in the US, then the following should work:

A1: Address in above format

City
B1: =TRIM(SUBSTITUTE(A1,C1&" "&D1,""))

State
C1:

=TRIM(SUBSTITUTE(TRIM(RIGHT(SUBSTITUTE(
A1," ",REPT(" ",13)),26)),D1,""))

Zip_Code
D1: =TRIM(RIGHT(SUBSTITUTE(A1," ",REPT(" ",10)),10))

If there is more variability, then a different solution may be necessary.
--ron

Hi
OssieMac
Thanks a lot it works I have more columns but I needed to extract State and
postcode to filter my data
Regards
Anna



"OssieMac" wrote:

Hi Anna,

Is it only the 3 sets of data of suburb, state and postcode that you are
splitting or do you also have other information like name address etc?

If only suburb, state and postcode then what you could do is replace all the
states with a leading and trailing colon and then use text to columns and set
parameter to delimiters and use other and insert a colon as the delimiter.

Instructions as follows:-

Ensure that you have a backup of your data before you proceed with this in
case you make an error.

Select the column of data
Select Replace
In the Find what field, enter a space, the state abbreviation and a space
In the Replace with field enter a colon, the state abbreviation and a colon
Click Replace all.

Repeat above for the remainder of the 8 states/territories.

Select Text to columns
Select Delimited option
Click Next
Select Other for the delimiter and then enter colon as the delimiter
Select Next
Select the column with the postcodes and then select Text (This is so that
the postcodes for NT do not loose their leading zeros.)
Click finish.

--
Regards,

OssieMac


"anna" wrote:

How to Split the contents of cells across multiple cells
Hi ,
Im trying to split address from one cell across multiple cells with no
success with Data / column to Text and then wizard if the suburb was only
one word it would be no problem but sometimes it has two words Like Port
Augusta then state and postcode
example
Greenwith WA 5122 works ok splits into 3 columns but
Port Augusta WA 5147 not because I got Port August in one column and ta
in next column and state and post code together and if there is a longer
name it goes into for columns can you please help me to solve that
Thank you in advance

Thanks Ron

"Ron Rosenfeld" wrote:

On Wed, 28 May 2008 19:19:01 -0700, anna
wrote:

How to Split the contents of cells across multiple cells
Hi ,
Im trying to split address from one cell across multiple cells with no
success with Data / column to Text and then wizard if the suburb was only
one word it would be no problem but sometimes it has two words Like Port
Augusta then state and postcode
example
Greenwith WA 5122 works ok splits into 3 columns but
Port Augusta WA 5147 not because I got Port August in one column and ta
in next column and state and post code together and if there is a longer
name it goes into for columns can you please help me to solve that
Thank you in advance

US terminology would be City State Zip Code

Assuming that every address has a zip code -- and these should be either 5
digits or 9 digits in the US; and that every zip code is preceded by a two
character state code (also standard in the US, then the following should work:

A1: Address in above format

City
B1: =TRIM(SUBSTITUTE(A1,C1&" "&D1,""))

State
C1:

=TRIM(SUBSTITUTE(TRIM(RIGHT(SUBSTITUTE(
A1," ",REPT(" ",13)),26)),D1,""))

Zip_Code
D1: =TRIM(RIGHT(SUBSTITUTE(A1," ",REPT(" ",10)),10))

If there is more variability, then a different solution may be necessary.
--ron