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#1
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Could any one Explain this Formula
I received this formula via the boards awhile ago, it worked, but now it
doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#2
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Could any one Explain this Formula
Shouldn't it be COUNTIF not COUNTA? =OFFSET(Employees,0,0,(COUNTIF(Employees,"<")-1)*($F$7<""),1) -- daddylonglegs ------------------------------------------------------------------------ daddylonglegs's Profile: http://www.excelforum.com/member.php...o&userid=30486 View this thread: http://www.excelforum.com/showthread...hreadid=535194 |
#3
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Could any one Explain this Formula
Hi John,
What's in cell F7? If it's empty, you probably won't get anything, since the formula will be saying to look up 0 rows of employees. I have no idea what the "<" is for - it seems to result in the COUNTA formula returning at least 1, but then 1 gets deducted from the COUNTA result. I think you'd get the same result by replacing '(COUNTA(Employees,"<")-1)' with 'COUNTA(Employees)'. If the intention was to include all employee rows, plus an empty row, you'd use either 'COUNTA(Employees,1)' or '(COUNTA(Employees)+1)' Cheers "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#4
Posted to microsoft.public.excel.worksheet.functions
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Could any one Explain this Formula
Thanks Guys
There is an "empty" row in my Named Range, thus I'm assuming that the -1 eliminates this empty row when I go into the drop down. Cell F7 contains a date, in the format dd/mm/yy I've now just shut down Excel restarted and opened up the file, and the Drop down list now gives me the employees that I expect and I changed nothing - strange "macropod" wrote in message ... Hi John, What's in cell F7? If it's empty, you probably won't get anything, since the formula will be saying to look up 0 rows of employees. I have no idea what the "<" is for - it seems to result in the COUNTA formula returning at least 1, but then 1 gets deducted from the COUNTA result. I think you'd get the same result by replacing '(COUNTA(Employees,"<")-1)' with 'COUNTA(Employees)'. If the intention was to include all employee rows, plus an empty row, you'd use either 'COUNTA(Employees,1)' or '(COUNTA(Employees)+1)' Cheers "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#5
Posted to microsoft.public.excel.worksheet.functions
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Could any one Explain this Formula
Hi
This is a formula to determine a dynamic range. But somehow twisted one. At start, the 1st parameter for OFFSET function must be a cell referense, as it determines the starting cell on sheet, from where the returned range is calculated. As you use the same range Employees in COUNTA too, then obviously Employees is a range containing several cells So the formula mus start like this =OFFSET(Sheetname!$A$2,.... Next 2 parameters are OK, they say that the start cell for result range is not dislocated, i.e. it remains same as determined by 1st parameter. The 3rd parameter {(COUNTA(Employees,"<")-1)*($F$7<"") in your example}determines the number of rows in result range, and the 4rth one the number of returned columns. From your expression follows, that when $F$7 is empty, an empty range (0 rows) is returned. But the rest of expression here is problematic again. COUNTA function can't have 2 parameters at all. You must have there either (COUNTA(Employees)-1) or (COUNTIF(Employees,"<")-1) Both expressions count all non-empty cells in range Employees, and return a value less of it by 1. Usually -1 in formulas like this is used to take column header out of account. P.e. when range Employees was defined as $A$1:$A$100, and in a1 was text for column header, and there were entries until cell A20, then the formula =OFFSET(Sheetname!$A$2,,,COUNTA(Employees)-1,1) returns the range A2:A20. I myself prefer to use slightly different formyula - so the range will be not corrupted when you need to delete the row 2. =OFFSET(Sheetname!$A$1,1,,COUNTA(Employees)-1,1) NB! There may be empty rows at bottom of range Employees, but the filled range MUST be continuous - otherwise last entries are dropped from returned range. Arvi Laanemets "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#6
Posted to microsoft.public.excel.worksheet.functions
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Could any one Explain this Formula
Arvi
Thanks for your detailed and informative reply "Arvi Laanemets" wrote in message ... Hi This is a formula to determine a dynamic range. But somehow twisted one. At start, the 1st parameter for OFFSET function must be a cell referense, as it determines the starting cell on sheet, from where the returned range is calculated. As you use the same range Employees in COUNTA too, then obviously Employees is a range containing several cells So the formula mus start like this =OFFSET(Sheetname!$A$2,.... Next 2 parameters are OK, they say that the start cell for result range is not dislocated, i.e. it remains same as determined by 1st parameter. The 3rd parameter {(COUNTA(Employees,"<")-1)*($F$7<"") in your example}determines the number of rows in result range, and the 4rth one the number of returned columns. From your expression follows, that when $F$7 is empty, an empty range (0 rows) is returned. But the rest of expression here is problematic again. COUNTA function can't have 2 parameters at all. You must have there either (COUNTA(Employees)-1) or (COUNTIF(Employees,"<")-1) Both expressions count all non-empty cells in range Employees, and return a value less of it by 1. Usually -1 in formulas like this is used to take column header out of account. P.e. when range Employees was defined as $A$1:$A$100, and in a1 was text for column header, and there were entries until cell A20, then the formula =OFFSET(Sheetname!$A$2,,,COUNTA(Employees)-1,1) returns the range A2:A20. I myself prefer to use slightly different formyula - so the range will be not corrupted when you need to delete the row 2. =OFFSET(Sheetname!$A$1,1,,COUNTA(Employees)-1,1) NB! There may be empty rows at bottom of range Employees, but the filled range MUST be continuous - otherwise last entries are dropped from returned range. Arvi Laanemets "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#7
Posted to microsoft.public.excel.worksheet.functions
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Could any one Explain this Formula
Arvi
One query is it correct that you can't reference another sheet within Data Validation criteria (other than the one I am on)? "Arvi Laanemets" wrote in message ... Hi This is a formula to determine a dynamic range. But somehow twisted one. At start, the 1st parameter for OFFSET function must be a cell referense, as it determines the starting cell on sheet, from where the returned range is calculated. As you use the same range Employees in COUNTA too, then obviously Employees is a range containing several cells So the formula mus start like this =OFFSET(Sheetname!$A$2,.... Next 2 parameters are OK, they say that the start cell for result range is not dislocated, i.e. it remains same as determined by 1st parameter. The 3rd parameter {(COUNTA(Employees,"<")-1)*($F$7<"") in your example}determines the number of rows in result range, and the 4rth one the number of returned columns. From your expression follows, that when $F$7 is empty, an empty range (0 rows) is returned. But the rest of expression here is problematic again. COUNTA function can't have 2 parameters at all. You must have there either (COUNTA(Employees)-1) or (COUNTIF(Employees,"<")-1) Both expressions count all non-empty cells in range Employees, and return a value less of it by 1. Usually -1 in formulas like this is used to take column header out of account. P.e. when range Employees was defined as $A$1:$A$100, and in a1 was text for column header, and there were entries until cell A20, then the formula =OFFSET(Sheetname!$A$2,,,COUNTA(Employees)-1,1) returns the range A2:A20. I myself prefer to use slightly different formyula - so the range will be not corrupted when you need to delete the row 2. =OFFSET(Sheetname!$A$1,1,,COUNTA(Employees)-1,1) NB! There may be empty rows at bottom of range Employees, but the filled range MUST be continuous - otherwise last entries are dropped from returned range. Arvi Laanemets "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#8
Posted to microsoft.public.excel.worksheet.functions
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Could any one Explain this Formula
Hi
Yes, you can. But you have to define the range you are referring to as a named range, and use it. P.e. you define a named range MyRange as =OFFSET(Sheetname!$A$1,1,,COUNTA(Sheetname!$A:$A)-1,1) now you can anywhere in your workbook create data validation list(s) with source =MyRange Arvi Laanemets "John" wrote in message ... Arvi One query is it correct that you can't reference another sheet within Data Validation criteria (other than the one I am on)? "Arvi Laanemets" wrote in message ... Hi This is a formula to determine a dynamic range. But somehow twisted one. At start, the 1st parameter for OFFSET function must be a cell referense, as it determines the starting cell on sheet, from where the returned range is calculated. As you use the same range Employees in COUNTA too, then obviously Employees is a range containing several cells So the formula mus start like this =OFFSET(Sheetname!$A$2,.... Next 2 parameters are OK, they say that the start cell for result range is not dislocated, i.e. it remains same as determined by 1st parameter. The 3rd parameter {(COUNTA(Employees,"<")-1)*($F$7<"") in your example}determines the number of rows in result range, and the 4rth one the number of returned columns. From your expression follows, that when $F$7 is empty, an empty range (0 rows) is returned. But the rest of expression here is problematic again. COUNTA function can't have 2 parameters at all. You must have there either (COUNTA(Employees)-1) or (COUNTIF(Employees,"<")-1) Both expressions count all non-empty cells in range Employees, and return a value less of it by 1. Usually -1 in formulas like this is used to take column header out of account. P.e. when range Employees was defined as $A$1:$A$100, and in a1 was text for column header, and there were entries until cell A20, then the formula =OFFSET(Sheetname!$A$2,,,COUNTA(Employees)-1,1) returns the range A2:A20. I myself prefer to use slightly different formyula - so the range will be not corrupted when you need to delete the row 2. =OFFSET(Sheetname!$A$1,1,,COUNTA(Employees)-1,1) NB! There may be empty rows at bottom of range Employees, but the filled range MUST be continuous - otherwise last entries are dropped from returned range. Arvi Laanemets "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
#9
Posted to microsoft.public.excel.worksheet.functions
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Could any one Explain this Formula
Hi!
One query is it correct that you can't reference another sheet within Data Validation criteria (other than the one I am on)? No, you can refer to other sheets but you have to do it by creating a defined name or use the Indirect function. Biff "John" wrote in message ... Arvi One query is it correct that you can't reference another sheet within Data Validation criteria (other than the one I am on)? "Arvi Laanemets" wrote in message ... Hi This is a formula to determine a dynamic range. But somehow twisted one. At start, the 1st parameter for OFFSET function must be a cell referense, as it determines the starting cell on sheet, from where the returned range is calculated. As you use the same range Employees in COUNTA too, then obviously Employees is a range containing several cells So the formula mus start like this =OFFSET(Sheetname!$A$2,.... Next 2 parameters are OK, they say that the start cell for result range is not dislocated, i.e. it remains same as determined by 1st parameter. The 3rd parameter {(COUNTA(Employees,"<")-1)*($F$7<"") in your example}determines the number of rows in result range, and the 4rth one the number of returned columns. From your expression follows, that when $F$7 is empty, an empty range (0 rows) is returned. But the rest of expression here is problematic again. COUNTA function can't have 2 parameters at all. You must have there either (COUNTA(Employees)-1) or (COUNTIF(Employees,"<")-1) Both expressions count all non-empty cells in range Employees, and return a value less of it by 1. Usually -1 in formulas like this is used to take column header out of account. P.e. when range Employees was defined as $A$1:$A$100, and in a1 was text for column header, and there were entries until cell A20, then the formula =OFFSET(Sheetname!$A$2,,,COUNTA(Employees)-1,1) returns the range A2:A20. I myself prefer to use slightly different formyula - so the range will be not corrupted when you need to delete the row 2. =OFFSET(Sheetname!$A$1,1,,COUNTA(Employees)-1,1) NB! There may be empty rows at bottom of range Employees, but the filled range MUST be continuous - otherwise last entries are dropped from returned range. Arvi Laanemets "John" wrote in message ... I received this formula via the boards awhile ago, it worked, but now it doesn't so I'm not sure why. It simple selects via Data Validation - Drop Down a list of employees from a Named Range "Empoyees" My problem is that it doesn't allow me to select anyone in the Drop down, =OFFSET(Employees,0,0,(COUNTA(Employees,"<")-1)*($F$7<""),1) |
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