I have an array of data with column headings and changeable row "item names"
in the left most column. The intersecting matrix of data contains quantity
values at the intersection cells of column and row headings. I need to
automatically reorganize the data as a list in a column with the row "Item
Names" at the left but and repeated as necessary but instead of the
additional columns of quantity values, I need to have this data listed in a
single vertical column along with an additional column with the original
column header that corresponds to the quantity value. I think there must be
some kind of lookup function to do this but I can't find the right way to do
it. Anyone have any ideas about this?
Thanks,
RDW

Just to illustrate what I am talking about here, data looks like this:

Upper Lower Inner Outer
TD 01360 1 1 0 1
TD 01373 2 2 0 1
TD 01361 0 2 0 1
TD 01364 0 2 0 1
TD 01378 3 0 1 0

and I am trying to work out a formula that will transpose it into a filtered
(0) column that looks like this:

TD 01360 Upper 1
TD 01373 Upper 2
TD 01378 Upper 3
TD 01360 Lower 1
TD 01373 Lower 2
TD 01361 Lower 2
TD 01364 Lower 2
TD 01378 Inner 1
TD 01360 Outer 1
TD 01373 Outer 1
TD 01361 Outer 1
TD 01364 Outer 1

Thanks in advance,
RDW

Try John Walkenbach's "reverse pivottable" instructions.
http://j-walk.com/ss/excel/usertips/tip068.htm

RD Wirr wrote:

Just to illustrate what I am talking about here, data looks like this:

Upper Lower Inner Outer
TD 01360 1 1 0 1
TD 01373 2 2 0 1
TD 01361 0 2 0 1
TD 01364 0 2 0 1
TD 01378 3 0 1 0

and I am trying to work out a formula that will transpose it into a filtered
(0) column that looks like this:

TD 01360 Upper 1
TD 01373 Upper 2
TD 01378 Upper 3
TD 01360 Lower 1
TD 01373 Lower 2
TD 01361 Lower 2
TD 01364 Lower 2
TD 01378 Inner 1
TD 01360 Outer 1
TD 01373 Outer 1
TD 01361 Outer 1
TD 01364 Outer 1

Thanks in advance,
RDW

--

Dave Peterson

Or if you want to use formulas...
Arrange your data like this:

Up Lo In Out Pos1
TD60 1 1 0 1
TD73 2 2 0 1
TD61 0 2 0 1
TD64 0 2 0 1
TD78 3 0 1 0
Pur1

set1 Pur2 Pos2 Qty
1 TD60 Up 1
2 TD60 Lo 1
3 TD60 In 0
4 TD60 Out 1
5 TD73 Up 2
6 TD73 Lo 2
7 TD73 In 0
8 TD73 Out 1
9 TD61 Up 0
10 TD61 Lo 2
11 TD61 In 0
12 TD61 Out 1
13 TD64 Up 0
14 TD64 Lo 2
15 TD64 In 0
16 TD64 Out 1
17 TD78 Up 3
18 TD78 Lo 0
19 TD78 In 1
20 TD78 Out 0

Select your numerical data and name it array1
Use Insert Name Define or fill in name box
Select Pos1, Pur1, set1 and its data and
Insert Name Create row/column
Define the following names
set_c Refers to
=COLUMN(INDEX(R1,1):INDEX(R1,COLUMNS(array1)))
set_r Refers to
=ROW(INDEX(C1,1):INDEX(C1,ROWS(array1)))
array_n Refers to
=(set_r-1)*MAX(set_c)+set_c
The formula for Pur2, Pos2 and Qty are respectively
=INDEX(Pur1,SUMPRODUCT((array_n=set1 R)*set_r))
=INDEX(Pos1,SUMPRODUCT((array_n=set1 R)*set_c))
=SUMPRODUCT((array_n=set1 R)*array1)
To remove the zeros, sort descending by Qty and delete them.
Start with R1C1 Reference Style, then revert to A1.

Hi,

Another approach using formulas:

Let's us suppose that your matrix is in columns A thru E (for your sample
data, it is A1:E6). Create 4 new columns (say, G, H, I, and J) with the
following formulas in Row 1 (i.e., G1, ...J1); of course, modify the column A
range in the formulas (here showing as "$A$2:$A$6") to suit to your data.

=IF(ROW()4*COUNTA($A$2:$A$6),"delete",OFFSET($A$2 ,MOD(ROW()-1,COUNTA($A$2:$A$6)),0))

=OFFSET($B$1,0,QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=ROW()+IF(OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))=0,100000,0)

Autofill the formulas down the rows generously. Delete the rows at the
bottom where column G shows "delete".

These columns are still linked to the original matrix. To make them
independent, select and copy the entire area of the new columns, "Edit" --
"Paste Special" --"Values" -- "OK".

Sort the new columns by Column J ascending, and delete the rows at the
bottom where Column J shows numbers greater than 100000).

Delete the last column (Column J)

Regards,
B. R. Ramachandran


"RD Wirr" wrote:

Just to illustrate what I am talking about here, data looks like this:

Upper Lower Inner Outer
TD 01360 1 1 0 1
TD 01373 2 2 0 1
TD 01361 0 2 0 1
TD 01364 0 2 0 1
TD 01378 3 0 1 0

and I am trying to work out a formula that will transpose it into a filtered
(0) column that looks like this:

TD 01360 Upper 1
TD 01373 Upper 2
TD 01378 Upper 3
TD 01360 Lower 1
TD 01373 Lower 2
TD 01361 Lower 2
TD 01364 Lower 2
TD 01378 Inner 1
TD 01360 Outer 1
TD 01373 Outer 1
TD 01361 Outer 1
TD 01364 Outer 1

Thanks in advance,
RDW

Hello Herbert,

I can't pretend to know all that is going on with your formulas but I am
trying to get them to work. If you can bear with me a bit longer... I
appreciate your help.
1. I am am stuck with your instruction:
< Select Pos1, Pur1, set1 and its data and
Insert Name Create row/column
Are each of these separate labels? These are new fields of data added to my
original data set so am I supposed to populate them with something? or just
Create the row or column as Excel prompts me to do? I am unclear about this.
2. The formulas for Pur2 and Pos2 contain (array_n=set1 R) and Excel doesn't
seem to like the part "Set1 R" very much. What am I missing here?

Thanks for your help
Regards,
RDW

"Herbert Seidenberg" wrote:

Or if you want to use formulas...
Arrange your data like this:

Up Lo In Out Pos1
TD60 1 1 0 1
TD73 2 2 0 1
TD61 0 2 0 1
TD64 0 2 0 1
TD78 3 0 1 0
Pur1

set1 Pur2 Pos2 Qty
1 TD60 Up 1
2 TD60 Lo 1
3 TD60 In 0
4 TD60 Out 1
5 TD73 Up 2
6 TD73 Lo 2
7 TD73 In 0
8 TD73 Out 1
9 TD61 Up 0
10 TD61 Lo 2
11 TD61 In 0
12 TD61 Out 1
13 TD64 Up 0
14 TD64 Lo 2
15 TD64 In 0
16 TD64 Out 1
17 TD78 Up 3
18 TD78 Lo 0
19 TD78 In 1
20 TD78 Out 0

Select your numerical data and name it array1
Use Insert Name Define or fill in name box
Select Pos1, Pur1, set1 and its data and
Insert Name Create row/column
Define the following names
set_c Refers to
=COLUMN(INDEX(R1,1):INDEX(R1,COLUMNS(array1)))
set_r Refers to
=ROW(INDEX(C1,1):INDEX(C1,ROWS(array1)))
array_n Refers to
=(set_r-1)*MAX(set_c)+set_c
The formula for Pur2, Pos2 and Qty are respectively
=INDEX(Pur1,SUMPRODUCT((array_n=set1 R)*set_r))
=INDEX(Pos1,SUMPRODUCT((array_n=set1 R)*set_c))
=SUMPRODUCT((array_n=set1 R)*array1)
To remove the zeros, sort descending by Qty and delete them.
Start with R1C1 Reference Style, then revert to A1.

Pos1, Pur1 are labels for your labels.
In my example, select Up, Lo, In, Out and Pos1 and
Insert Name Create Right Column and for Pur1
Insert Name Create Bottom Row
Set1 is a new series of numbers from 1 to the number
of cells in array1 ( 4*5=20). Select the label and the series and
Insert Name Create Top Row

All the formulas are written in R1C1 style, so first go to
Tools Option General and check R1C1 Reference style.
After everything is working, you can uncheck R1C1 and
everything will be translated to the A1 style you are used to.

Hello B.R.
Thanks for the suggestion. This works well but for one problem. My Matrix is
a big table of lookups and references to other cells. Most of them are
calculating to a value of "". The COUNTA function finds all those "" but
still non-blank cells and I get the full listing of cells with empty data
sets. I have been searching for a way to COUNTIF($A$2:$A$6,<"") or
COUNTIF($A$2:$A$6,"<""") but I have had no luck with this. Do you know how
to count cells that are and actaul text value (i.e. TD 01360) but not cells
that have a formula equaling ""?
Regards,
RDW

"B. R.Ramachandran" wrote:

Hi,

Another approach using formulas:

Let's us suppose that your matrix is in columns A thru E (for your sample
data, it is A1:E6). Create 4 new columns (say, G, H, I, and J) with the
following formulas in Row 1 (i.e., G1, ...J1); of course, modify the column A
range in the formulas (here showing as "$A$2:$A$6") to suit to your data.

=IF(ROW()4*COUNTA($A$2:$A$6),"delete",OFFSET($A$2 ,MOD(ROW()-1,COUNTA($A$2:$A$6)),0))

=OFFSET($B$1,0,QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=ROW()+IF(OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))=0,100000,0)

Autofill the formulas down the rows generously. Delete the rows at the
bottom where column G shows "delete".

These columns are still linked to the original matrix. To make them
independent, select and copy the entire area of the new columns, "Edit" --
"Paste Special" --"Values" -- "OK".

Sort the new columns by Column J ascending, and delete the rows at the
bottom where Column J shows numbers greater than 100000).

Delete the last column (Column J)

Regards,
B. R. Ramachandran


"RD Wirr" wrote:

Just to illustrate what I am talking about here, data looks like this:

Upper Lower Inner Outer
TD 01360 1 1 0 1
TD 01373 2 2 0 1
TD 01361 0 2 0 1
TD 01364 0 2 0 1
TD 01378 3 0 1 0

and I am trying to work out a formula that will transpose it into a filtered
(0) column that looks like this:

TD 01360 Upper 1
TD 01373 Upper 2
TD 01378 Upper 3
TD 01360 Lower 1
TD 01373 Lower 2
TD 01361 Lower 2
TD 01364 Lower 2
TD 01378 Inner 1
TD 01360 Outer 1
TD 01373 Outer 1
TD 01361 Outer 1
TD 01364 Outer 1

Thanks in advance,
RDW

Hi Herbert,

That worked. That took some very creative logic. I am really impressed.

Thanks very much,
RDW

"Herbert Seidenberg" wrote:

Pos1, Pur1 are labels for your labels.
In my example, select Up, Lo, In, Out and Pos1 and
Insert Name Create Right Column and for Pur1
Insert Name Create Bottom Row
Set1 is a new series of numbers from 1 to the number
of cells in array1 ( 4*5=20). Select the label and the series and
Insert Name Create Top Row

All the formulas are written in R1C1 style, so first go to
Tools Option General and check R1C1 Reference style.
After everything is working, you can uncheck R1C1 and
everything will be translated to the A1 style you are used to.

Hello Herbert,

I just noticed something about this formula that gives me some problems. I
see that when I expand Array1 down beyond where there is valid data the qty
formulas give a #VALUE error. My actual dataset is coming from several
lookups and is encompassed in a range that includes a changeable number of
rows of empty data (but there are formulas in those rows to link to possible
data). I have tried using dynamic ranges but this also finds all the cells
with formulas even if the value is only "". Do you have a workaround for this?
Thanks and Regards,
RDW

"Herbert Seidenberg" wrote:

Pos1, Pur1 are labels for your labels.
In my example, select Up, Lo, In, Out and Pos1 and
Insert Name Create Right Column and for Pur1
Insert Name Create Bottom Row
Set1 is a new series of numbers from 1 to the number
of cells in array1 ( 4*5=20). Select the label and the series and
Insert Name Create Top Row

All the formulas are written in R1C1 style, so first go to
Tools Option General and check R1C1 Reference style.
After everything is working, you can uncheck R1C1 and
everything will be translated to the A1 style you are used to.

Hi RD,

Thanks for your feedback. I believe that the following modification could
work.
In the cell corresponding to Row 1 of the 4th column to be created (i.e.,
J1, in my previous reply), use the following formula

=ROW()+IF(OR(G1="",G1="delete",I1=0),100000,0)

Note that the formula references columns G and I (1st and the 3rd of the new
columns). If one or more cells in Column A (and, hence, in Column G) contain
"", the formula will create numbers greater than 100000 in the corresponding
rows. When sorted, those rows will clump up at the bottom which are
eventually deleted (thus, even though the COUNTA function does not ignore
""s, it doesn't hurt).

Regards,
B. R. Ramachandran





"RD Wirr" wrote:

Hello B.R.
Thanks for the suggestion. This works well but for one problem. My Matrix is
a big table of lookups and references to other cells. Most of them are
calculating to a value of "". The COUNTA function finds all those "" but
still non-blank cells and I get the full listing of cells with empty data
sets. I have been searching for a way to COUNTIF($A$2:$A$6,<"") or
COUNTIF($A$2:$A$6,"<""") but I have had no luck with this. Do you know how
to count cells that are and actaul text value (i.e. TD 01360) but not cells
that have a formula equaling ""?
Regards,
RDW

"B. R.Ramachandran" wrote:

Hi,

Another approach using formulas:

Let's us suppose that your matrix is in columns A thru E (for your sample
data, it is A1:E6). Create 4 new columns (say, G, H, I, and J) with the
following formulas in Row 1 (i.e., G1, ...J1); of course, modify the column A
range in the formulas (here showing as "$A$2:$A$6") to suit to your data.

=IF(ROW()4*COUNTA($A$2:$A$6),"delete",OFFSET($A$2 ,MOD(ROW()-1,COUNTA($A$2:$A$6)),0))

=OFFSET($B$1,0,QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=ROW()+IF(OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))=0,100000,0)

Autofill the formulas down the rows generously. Delete the rows at the
bottom where column G shows "delete".

These columns are still linked to the original matrix. To make them
independent, select and copy the entire area of the new columns, "Edit" --
"Paste Special" --"Values" -- "OK".

Sort the new columns by Column J ascending, and delete the rows at the
bottom where Column J shows numbers greater than 100000).

Delete the last column (Column J)

Regards,
B. R. Ramachandran


"RD Wirr" wrote:

Just to illustrate what I am talking about here, data looks like this:

Upper Lower Inner Outer
TD 01360 1 1 0 1
TD 01373 2 2 0 1
TD 01361 0 2 0 1
TD 01364 0 2 0 1
TD 01378 3 0 1 0

and I am trying to work out a formula that will transpose it into a filtered
(0) column that looks like this:

TD 01360 Upper 1
TD 01373 Upper 2
TD 01378 Upper 3
TD 01360 Lower 1
TD 01373 Lower 2
TD 01361 Lower 2
TD 01364 Lower 2
TD 01378 Inner 1
TD 01360 Outer 1
TD 01373 Outer 1
TD 01361 Outer 1
TD 01364 Outer 1

Thanks in advance,
RDW

Thanks B.R.
That works. It makes a pretty big data set (I have around 1000 rows x 7
columns) but it is managable. Actually I don't copy/paste/sort and delete to
clean the data. I use a VLookup to extract the useful data on the fly. The
original data changes constantly and some other people have to use this sheet
so I don't want them to have to do the manual procedure.
Thanks again and Regards,
RDW


"B. R.Ramachandran" wrote:

Hi RD,

Thanks for your feedback. I believe that the following modification could
work.
In the cell corresponding to Row 1 of the 4th column to be created (i.e.,
J1, in my previous reply), use the following formula

=ROW()+IF(OR(G1="",G1="delete",I1=0),100000,0)

Note that the formula references columns G and I (1st and the 3rd of the new
columns). If one or more cells in Column A (and, hence, in Column G) contain
"", the formula will create numbers greater than 100000 in the corresponding
rows. When sorted, those rows will clump up at the bottom which are
eventually deleted (thus, even though the COUNTA function does not ignore
""s, it doesn't hurt).

Regards,
B. R. Ramachandran





"RD Wirr" wrote:

Hello B.R.
Thanks for the suggestion. This works well but for one problem. My Matrix is
a big table of lookups and references to other cells. Most of them are
calculating to a value of "". The COUNTA function finds all those "" but
still non-blank cells and I get the full listing of cells with empty data
sets. I have been searching for a way to COUNTIF($A$2:$A$6,<"") or
COUNTIF($A$2:$A$6,"<""") but I have had no luck with this. Do you know how
to count cells that are and actaul text value (i.e. TD 01360) but not cells
that have a formula equaling ""?
Regards,
RDW

"B. R.Ramachandran" wrote:

Hi,

Another approach using formulas:

Let's us suppose that your matrix is in columns A thru E (for your sample
data, it is A1:E6). Create 4 new columns (say, G, H, I, and J) with the
following formulas in Row 1 (i.e., G1, ...J1); of course, modify the column A
range in the formulas (here showing as "$A$2:$A$6") to suit to your data.

=IF(ROW()4*COUNTA($A$2:$A$6),"delete",OFFSET($A$2 ,MOD(ROW()-1,COUNTA($A$2:$A$6)),0))

=OFFSET($B$1,0,QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))

=ROW()+IF(OFFSET($B$2,MOD(ROW()-1,COUNTA($A$2:$A$6)),QUOTIENT(ROW()-1,COUNTA($A$2:$A$6)))=0,100000,0)

Autofill the formulas down the rows generously. Delete the rows at the
bottom where column G shows "delete".

These columns are still linked to the original matrix. To make them
independent, select and copy the entire area of the new columns, "Edit" --
"Paste Special" --"Values" -- "OK".

Sort the new columns by Column J ascending, and delete the rows at the
bottom where Column J shows numbers greater than 100000).

Delete the last column (Column J)

Regards,
B. R. Ramachandran


"RD Wirr" wrote:

Just to illustrate what I am talking about here, data looks like this:

Upper Lower Inner Outer
TD 01360 1 1 0 1
TD 01373 2 2 0 1
TD 01361 0 2 0 1
TD 01364 0 2 0 1
TD 01378 3 0 1 0

and I am trying to work out a formula that will transpose it into a filtered
(0) column that looks like this:

TD 01360 Upper 1
TD 01373 Upper 2
TD 01378 Upper 3
TD 01360 Lower 1
TD 01373 Lower 2
TD 01361 Lower 2
TD 01364 Lower 2
TD 01378 Inner 1
TD 01360 Outer 1
TD 01373 Outer 1
TD 01361 Outer 1
TD 01364 Outer 1

Thanks in advance,
RDW

For Qty use this formula instead
=INDEX(array1,SUMPRODUCT((array_n=set1 R)*set_r),
SUMPRODUCT((array_n=set1 R)*set_c))

You are a wizard Herbert. Thanks very much that does it. I'd like to find out
where a person learns about these things. Especially "array_n=set1 R".
Thanks again,
RDW

"Herbert Seidenberg" wrote:

For Qty use this formula instead
=INDEX(array1,SUMPRODUCT((array_n=set1 R)*set_r),
SUMPRODUCT((array_n=set1 R)*set_c))