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Default Event Schedule

I have a couple of questions, I am managing 100 volunteers at a conference in
Florida and they need to be assigned to sessions/workshops and an exhibition
Booth. (There are 7 sessions and about 15 workshops in each session + the
Booth all day with different shift times)
What formula should I use for double booking? (For example, have the cell go
red if they are booked)
How will I know what recourses I have and who is still available during the
times needed?
Also, I have to compare scheduled time vs. actual time so we can show the
org. how much time our volunteers did for the event over 5 days.
Also, this is a nice to have but not a must if its to hard, can I email
individuals there schedules once complete?

Sorry for all the questions, Im just not sure how to do these things.

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WitkosRobinson
 
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