I have exported a report from a Donor based program to Excel v 2003. The
columns are donor name, date of donation and dollar amount of donation. Some
donors have more than one donation. All donors have subtotals for their
donations, the subtotal is below the detail of donation amounts. How can I
put this report in order of donation subtotals, highest to lowest.

This is an example of how an entry might look

Column a Column b Column c

row 5 John Smith 4/29/05 $5,000
row 6 John Smith 6/20/06 $10,000
row 7 2 $15,000

row 9 Jane Doe 4/04/07 50.00
row 10 Jane Doe 4/25/07 1,000.00
row 11 Jane Doe 6/30/07 20,000.00
row 12 3 21,050.00

row 14 Bill Brown 6/20/06 10.00
row 15 1 10.00

In putting the subtotal amounts in descending order, it will need to keep
the detail with it.

Thank you.

Here's one way, based on your sample data...

In cell D5, enter this formula:
=IF(A5=A4,D4,IF(OR(ISNUMBER(B5),LEN(B5)=0),D4,D4+1 ))

In cell E5, enter this formula:
=IF(ISNUMBER(B5),C5,"")

In cell F5, enter this formula:
=SUMIF($D$5:$D$16,D5,$E$5:$E$16)
(replace every 16 in this formula with the
number of the row after your final subtotal)

Select D5:F5 and copy down through the row
after your final subtotal (16 in your example).

Select all the data + the extra row (A5:F16
in your example). From the Data menu, select
Sort. Sort by column F in descending order, then
by column D in ascending order.

Hope this helps,

Hutch

"Ms. Domzalski" wrote:

I have exported a report from a Donor based program to Excel v 2003. The
columns are donor name, date of donation and dollar amount of donation. Some
donors have more than one donation. All donors have subtotals for their
donations, the subtotal is below the detail of donation amounts. How can I
put this report in order of donation subtotals, highest to lowest.

This is an example of how an entry might look

Column a Column b Column c

row 5 John Smith 4/29/05 $5,000
row 6 John Smith 6/20/06 $10,000
row 7 2 $15,000

row 9 Jane Doe 4/04/07 50.00
row 10 Jane Doe 4/25/07 1,000.00
row 11 Jane Doe 6/30/07 20,000.00
row 12 3 21,050.00

row 14 Bill Brown 6/20/06 10.00
row 15 1 10.00

In putting the subtotal amounts in descending order, it will need to keep
the detail with it.

Thank you.