Home |
Search |
Today's Posts |
#1
|
|||
|
|||
Disable 'Save/Save As', Enable 'Save as PDF'
I'm working in Excel 2010. I'd like users of this particular spreadsheet to be able to 'Save as PDF', but I do not want users to be able to use 'Save' or 'Save as'.
Is there a code for this? Thanks in advance for any help. BD |
#2
Posted to microsoft.public.excel.programming
|
|||
|
|||
Disable 'Save/Save As', Enable 'Save as PDF'
I'm working in Excel 2010. I'd like users of this particular
spreadsheet to be able to 'Save as PDF', but I do not want users to be able to use 'Save' or 'Save as'. Is there a code for this? Thanks in advance for any help. BD You can use the Workbook_BeforeSave event to 'trap' people trying to use Save/SaveAs, set Cancel=True, then use the ExportAsFixedFormat method for the worksheet/workbook as suits your need. Easiest way to get code for this is to go through the steps manually while the macro recorder is running, clean up the 'junk' that the recorder so generously donates, and put code in the Workbook_BeforeSave event to 'Call' the macro. -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
#3
|
|||
|
|||
Quote:
This is the code I am currently using: Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean) MsgBox "Saving this workbook has been disabled." Cancel = NoSave End Sub When I hit save, the message box appears, but after I hit 'Ok' the save as or save as PDF box appears. I only want users to be able to save as a PDF. Any ideas on a code? Thanks, BD |
#4
Posted to microsoft.public.excel.programming
|
|||
|
|||
Disable 'Save/Save As', Enable 'Save as PDF'
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As
Boolean) MsgBox "Saving this workbook has been disabled." Cancel = NoSave End Sub When I hit save, the message box appears, but after I hit 'Ok' the save as or save as PDF box appears. I only want users to be able to save as a PDF. Any ideas on a code? Not sure what value is held in 'NoSave' but isn't how we normally code 'Cancel' because it's just not as clear as 'Cancel=True'! As I already said, just go through the steps with the macro recorder turned on to generate code for the process. Otherwise, I use either of 2 approaches; PrintTo_FixedFormat or SaveAs_FixedFormat depending on Excel version (The latter doesn't work in versions earlier than XL2007). Code for these follows... Sub PrintTo_FixedFormat(FileType&, Filename$, _ Optional NumCopies& = 1, Optional FromToRng, _ Optional IsGroup As Boolean = False, _ Optional StampIt As Boolean = True) ' Prints the following choices via XPS Document Writer OR PDF printer, ' as specified by 'FileType': ' Selected sheets, 1 file per sheet; ' Or a specified From/To range of sheets to 1 file, ' Or selected sheets (random grouping) to 1 file; ' Or an entire workbook to 1 file. ' ' ArgsIn: ' FileType& lTypePDF=0; lTypeXPS=1 ' Filename Contains "<path\<wkbName" ' NumCopies ! ' IsGroup ! ' Dim Wks As Worksheet, sExt$, sFile$, sStamp$ Dim sPrinter$, sDfltPrn$ Const sPrnXPS$ = "Microsoft XPS Document Writer on NE00:" Const sPrnPDF$ = "deskPDF on DDM:" 'To quickly find the port your 'FileType' printer uses, ' - change the printer in the Print dialog and close without printing; ' - in the VBE Immediate Window type the following, then press 'Enter'; ' ?activeprinter ' - reset the printer in the Print dialog to your default! 'Initialize essential vars sDfltPrn = Application.ActivePrinter '//reset when done sPrinter = IIf(FileType = 0, sPrnPDF, sPrnXPS) sExt = IIf(FileType = 0, ".pdf", ".xps") sStamp = "_" & Format(Now(), "dd-mm-yyyy_hh-mm_AMPM") sStamp = "_" & Format(Now(), "mmm-yyyy") If Not IsGroup Then '//1 file per sheet For Each Wks In ActiveWindow.SelectedSheets sFile = Filename & "_" & Wks.name & IIf(StampIt, sStamp & sExt, sExt) sFile = Filename & IIf(StampIt, sStamp & sExt, sExt) Wks.PrintOut ActivePrinter:=sPrinter, Copies:=NumCopies, _ PrintToFile:=True, PrToFileName:=sFile Next 'wks Else sFile = Filename & IIf(StampIt, sStamp & sExt, sExt) If Not IsMissing(FromToRng) Then '//it's a range If Not LBound(FromToRng) = UBound(FromToRng) Then ActiveWorkbook.PrintOut From:=CLng(FromToRng(0)), To:=CLng(FromToRng(1)), _ ActivePrinter:=sPrinter, Copies:=NumCopies, PrintToFile:=True, PrToFileName:=sFile Else '//it's a random grouping ActiveWindow.SelectedSheets.PrintOut ActivePrinter:=sPrinter, _ Copies:=NumCopies, PrintToFile:=True, PrToFileName:=sFile End If 'Not LBound(FromToRng) = UBound(FromToRng) Else ActiveWorkbook.PrintOut ActivePrinter:=sPrinter, Copies:=NumCopies, _ PrintToFile:=True, PrToFileName:=sFile End If 'Not IsMissing(FromToRng) End If 'Not IsGroup Application.ActivePrinter = sDfltPrn End Sub 'PrintTo_FixedFormat Sub SaveAs_FixedFormat(FileType&, Filename$, _ Settings, Optional FromToRng, _ Optional IsGroup As Boolean = False, _ Optional StampIt As Boolean = True) ' Saves the following via ExportAsFixedFormat: ' Selected sheets, 1 file per sheet; ' Or a specified From/To group of sheets to 1 file, ' Or selected sheets (random grouping) to 1 file; ' Or an entire workbook to 1 file. ' ' ArgsIn: ' FileType& xlTypePDF (0) or xlTypeXSP (1) ' Filename$ Contains "<path\<wkbName" to which each wks.Name is appended ' Settings Array containing the settings for the export params ' IsGroup ! ' Dim Wks As Worksheet, sExt$, sFile$, sStamp$ If Application.VERSION < 12 Then Exit Sub sExt = IIf(FileType = 0, ".pdf", ".xps") '//always sStamp = "_" & Format(Now(), "_dd-mm-yyyy_hh-mm_AMPM") '//always sStamp = "_" & Format(Now(), "mmm-yyyy") If Not IsGroup Then '//1 file per sheet For Each Wks In ActiveWindow.SelectedSheets sFile = Filename & "_" & Wks.name & IIf(StampIt, sStamp & sExt, sExt) sFile = Filename & IIf(StampIt, sStamp & sExt, sExt) Wks.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) Next 'wks Else '//multiple sheets per file sFile = Filename & IIf(StampIt, sStamp & sExt, sExt) If Not IsMissing(FromToRng) Then '//it's a group If Not LBound(FromToRng) = UBound(FromToRng) Then '//it's From/To ActiveWorkbook.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3), _ From:=FromToRng(0), To:=FromToRng(1) Else '//it's selected sheets (random grouping) 'ExportAsFixedFormat only works with workbooks/worksheets, 'so copy selected sheets to a new (temp) workbook, 'export it, then discard it. Application.ScreenUpdating = False '//hide activity ActiveWindow.SelectedSheets.Copy With ActiveWorkbook .ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) .Close SaveChanges:=False End With 'ActiveWorkbook Application.ScreenUpdating = True End If 'Not LBound(FromToRng) = UBound(FromToRng) Else '//all sheets ActiveWorkbook.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) End If 'Not IsMissing(FromToRng) End If 'Not IsGroup End Sub 'SaveAs_FixedFormat -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
#5
|
|||
|
|||
When I use the "Cancel=True" it will not allow me to save the code that I've put in...I got around this by e-mailing it to myself and pasting the document.
But when "Cancel=True" it does not allow my to save or save as, which is good. But it also does not allow me to save as a PDF, which is the function I need. Any ideas? Thanks, BD |
#6
Posted to microsoft.public.excel.programming
|
|||
|
|||
Disable 'Save/Save As', Enable 'Save as PDF'
When I use the "Cancel=True" it will not allow me to save the code
that I've put in...I got around this by e-mailing it to myself and pasting the document. But when "Cancel=True" it does not allow my to save or save as, which is good. But it also does not allow me to save as a PDF, which is the function I need. Any ideas? Clearly you *did not* go through the steps manually with the macro recorder (as instructed) to get the code you need. This begs me to ask *why are you asking for code now???* Otherwise... In the *ThisWorkbook* component: Option Explicit Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean) Call SaveAs_PDF: Cancel = True End Sub In a *standard module*: Option Explicit Sub SaveAs_PDF() Dim sFile$, lPos&, vSettings Const lTypePDF& = 0: Const lTypeXPS& = 1 sFile = ThisWorkbook.FullName: lPos = InStrRev(sFile, ".") sFile = IIf(lPos 0, Left(sFile, lPos + 1), sFile) & ".pdf" sFile = Application.GetSaveAsFilename(sFile, "PDF Files (*.pdf), *.pdf") If sFile = "False" Then Exit Sub '//user cancels 'Refer to Test_SaveAs_FixedFormat for further explanations 'on using the SaveAs_FixedFormat procedure. vSettings = Split("0,0,0,0", ",") '//edit to suit SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, Settings:=vSettings End Sub Sub Test_SaveAs_FixedFormat() ' Shows the various ways to use the SaveAs_FixedFormat routine. ' How the values passed to it are assembled is up to you! ' This example's focus is on how to prep the args only. Dim sFile$, rng, vSettings Const lTypePDF& = 0: Const lTypeXPS& = 1 'ExportAsFixedFormat accepts the following ArgsIn: ' Quality: Standard=0, Minimum=1 (file size) ' IncludeDocProperties: False=0, True=1 ' IgnorePrintAreas: False=0, True=1 ' OpenAfterPublish: False=0, True=1 'We pass our preferences for these to SaveAs_FixedFormat as a variant array. vSettings = Split("0,0,0,0", ",") '//edit to suit '[Construct the Filename according to output path] 'NOTE: Do not include the filename extension 'when using the ExportAsFixedFormat feature. 'If output to ActiveWorkbook.Path, use '..................................... sFile = Split(ActiveWorkbook.FullName, ".")(0) 'Edit workbook ref to suit 'If output to a different path, use '.................................. 'Build sFile in logical steps sFile = "C:\Users\Garry\Documents\VBA_Stuff\" '//path 'Append the filename as per your requirements sFile = sFile & Split(ActiveWorkbook.Name, ".")(0) 'Edit workbook ref to suit '[Specifying a range of sheets, or a selected sheets grouping] '................................................. ............ 'To Export StartWith/EndWith range of sheets, use rng = Split("1,2", ",") '//From=rng(0),To=rng(1) 'OR 'To Export a random grouping as selected while pressing 'Ctrl', use rng = Split("1", ",") '//makes LBound=UBound '[Exporting scenarios] 'To Export 1 file per selected sheet (random grouping) SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, Settings:=vSettings 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, Settings:=vSettings 'To Export a From/To range of sheets to 1 file rng = Split("1,2", ",") SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'To Export selected sheets to 1 file (random grouping) rng = Split("1", ",") SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'To Export all sheets to 1 file SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True End Sub 'Test_SaveAs_FixedFormat Sub SaveAs_FixedFormat(FileType&, Filename$, _ Settings, Optional FromToRng, _ Optional IsGroup As Boolean = False, _ Optional StampIt As Boolean = True) ' Saves the following via ExportAsFixedFormat: ' Selected sheets, 1 file per sheet; ' Or a specified From/To group of sheets to 1 file, ' Or selected sheets (random grouping) to 1 file; ' Or an entire workbook to 1 file. ' ' ArgsIn: ' FileType& xlTypePDF (0) or xlTypeXSP (1) ' Filename$ Contains "<path\<wkbName" to which each wks.Name is appended ' Settings Array containing the settings for the export params ' IsGroup ! ' Dim Wks As Worksheet, sExt$, sFile$, sStamp$ If Application.Version < 12 Then Exit Sub sExt = IIf(FileType = 0, ".pdf", ".xps") '//always sStamp = "_" & Format(Now(), "_dd-mm-yyyy_hh-mm_AMPM") '//always ' sStamp = "_" & Format(Now(), "mmm-yyyy") '//optional If Not IsGroup Then '//1 file per sheet For Each Wks In ActiveWindow.SelectedSheets sFile = Filename & "_" & Wks.Name & IIf(StampIt, sStamp & sExt, sExt) sFile = Filename & IIf(StampIt, sStamp & sExt, sExt) Wks.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) Next 'wks Else '//multiple sheets per file sFile = Filename & IIf(StampIt, sStamp & sExt, sExt) If Not IsMissing(FromToRng) Then '//it's a group If Not LBound(FromToRng) = UBound(FromToRng) Then '//it's From/To ActiveWorkbook.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3), _ From:=FromToRng(0), To:=FromToRng(1) Else '//it's selected sheets (random grouping) 'ExportAsFixedFormat only works with workbooks/worksheets, 'so copy selected sheets to a new (temp) workbook, 'export it, then discard it. Application.ScreenUpdating = False '//hide activity ActiveWindow.SelectedSheets.Copy With ActiveWorkbook .ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) .Close SaveChanges:=False End With 'ActiveWorkbook Application.ScreenUpdating = True End If 'Not LBound(FromToRng) = UBound(FromToRng) Else '//all sheets ActiveWorkbook.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) End If 'Not IsMissing(FromToRng) End If 'Not IsGroup End Sub 'SaveAs_FixedFormat -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
#7
Posted to microsoft.public.excel.programming
|
|||
|
|||
Disable 'Save/Save As', Enable 'Save as PDF'
Error...
Change this sFile = IIf(lPos 0, Left(sFile, lPos + 1), sFile) & ".pdf" to... sFile = IIf(lPos 0, Left(sFile, lPos - 1), sFile) & ".pdf" -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
#8
Posted to microsoft.public.excel.programming
|
|||
|
|||
Disable 'Save/Save As', Enable 'Save as PDF'
Perhaps a better way to handle the event...
Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean) Cancel = True: SaveAs_PDF End Sub -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
Reply |
Thread Tools | Search this Thread |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Disable Save/Save As - not working? | Excel Discussion (Misc queries) | |||
Enable/Disable SAVE AS button from code | Excel Programming | |||
Disable save & save as then return message... | Excel Programming | |||
disable save and saveas from menubar and save via command button | Excel Programming | |||
Disable save, save as, but allow save via command button | Excel Programming |