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#1
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Macro for all Excel Workbooks to print to PDF
I found the following macro which prints all selected sheets in an Excel workbook into multiple PDFs and names them the Excel Worksheet name. The first test I did it worked perfectly and saved the PDFs in the same folder that the Excel workbook was in, which was a folder on my desktop. I then put the macro in a personal.xls in C:\ProgramFiles\MicrosoftOffice\OFFICE12\XLStart and tried a different Excel workbook in a different location. The macro was viewable and allowed me to run it, however, it doesn't appear to have saved the PDFs. Can someone tell me what I need to change in my code?
Sub Macro1() Dim N As Long Dim fileString As String Dim cellValue As String With ActiveWindow.SelectedSheets For N = 1 To .Count Sheets(.Item(N).Name).Select cellValue = Trim(Sheets(.Item(N).Name).Range("A1").Value) fileString = .Item(N).Name & cellValue & ".pdf" Sheets(.Item(N).Name).ExportAsFixedFormat Type:=xlTypePDF, Filename:=fileString Next N End With End Sub |
#2
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Macro for all Excel Workbooks to print to PDF
You have no idea how many times this subject crops up! I just finished
doing boilerplate routines for output to PDF or XPS. One uses PrintOut with the XPS Document Writer, and one uses ExportAsFixedFormat. They both do the same task in the following various ways: - print/export selected sheets, 1 file per sheet; - OR print/export a From/To range of sheets to 1 file; - OR print/export selected sheets (random grouping) to 1 file; - OR print/export all sheets to 1 file. - optionally specify a different path; - optionally time stamp the output file. Both routines have 'test' routines that allow you to step through, step over, or comment out unwanted output configs. The PrintTo_FixedFormat routine works in all versions of Excel, and the SaveAs_FixedFormat checks version before it runs. Here's the code... Sub SaveAs_FixedFormat(FileType&, Filename$, Settings, _ Optional IsGroup As Boolean = False, _ Optional FromToRng, Optional StampIt As Boolean = True) ' Saves the following via ExportAsFixedFormat: ' Selected sheets, 1 file per sheet; ' Or a specified From/To group of sheets to 1 file, ' Or selected sheets (random grouping) to 1 file; ' Or an entire workbook to 1 file. ' ' ArgsIn: ' FileType& xlTypePDF (0) or xlTypeXSP (1) ' Filename$ Contains "<path\<wkbName" to which each wks.Name is appended ' Settings Array containing the settings for the export params ' IsGroup ! ' Dim wks As Worksheet, sExt$, sFile$, sTS$ If Application.VERSION < 12 Then Exit Sub sExt = IIf(FileType = 0, ".pdf", ".xps") '//always sTS = "_" & Format(Now(), "_dd-mm-yyyy_hh-mm_AMPM") '//always If Not IsGroup Then '//1 file per sheet For Each wks In ActiveWindow.SelectedSheets sFile = Filename & "_" & wks.name & IIf(StampIt, sTS & sExt, sExt) wks.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) Next 'wks Else '//multiple sheets per file sFile = Filename & IIf(StampIt, sTS & sExt, sExt) If Not IsMissing(FromToRng) Then '//it's a group If Not LBound(FromToRng) = UBound(FromToRng) Then '//it's From/To ActiveWorkbook.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3), _ From:=FromToRng(0), To:=FromToRng(1) Else '//it's selected sheets (random grouping) 'ExportAsFixedFormat only works with workbooks/worksheets, 'so copy selected sheets to a new (temp) workbook, 'export it, then discard it. Application.ScreenUpdating = False '//hide activity ActiveWindow.SelectedSheets.Copy With ActiveWorkbook .ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) .Close SaveChanges:=False End With 'ActiveWorkbook Application.ScreenUpdating = True End If 'Not LBound(FromToRng) = UBound(FromToRng) Else '//all sheets ActiveWorkbook.ExportAsFixedFormat Type:=FileType, Filename:=sFile, _ Quality:=Settings(0), IncludeDocProperties:=Settings(1), _ IgnorePrintAreas:=Settings(2), OpenAfterPublish:=Settings(3) End If 'Not IsMissing(FromToRng) End If 'Not IsGroup End Sub 'SaveAs_FixedFormat Sub Test_SaveAs_FixedFormat() ' Shows the various ways to use the SaveAs_FixedFormat routine. ' How the values passed to it are assembled is up to you! ' This example's focus is on how to prep the args only. Dim sFile$, rng, vSettings Const lTypePDF& = 0: Const lTypeXPS& = 1 'ExportAsFixedFormat accepts the following ArgsIn: ' Quality: Standard=0, Minimum=1 (file size) ' IncludeDocProperties: False=0, True=1 ' IgnorePrintAreas: False=0, True=1 ' OpenAfterPublish: False=0, True=1 'We pass our preferences for these to SaveAs_FixedFormat as a variant array. vSettings = Split("0,0,0,0", ",") '//edit to suit '[Construct the Filename according to output path] 'NOTE: Do not include the filename extension 'when using the ExportAsFixedFormat feature. 'If output to ActiveWorkbook.Path, use '..................................... sFile = Split(ActiveWorkbook.FullName, ".")(0) 'Edit workbook ref to suit 'If output to a different path, use '.................................. 'Build sFile in logical steps sFile = "C:\Users\Garry\Documents\VBA_Stuff\" '//path 'Append the filename as per your requirements sFile = sFile & Split(ActiveWorkbook.name, ".")(0) 'Edit workbook ref to suit '[Specifying a range of sheets, or a selected sheets grouping] '................................................. ............ 'To Export StartWith/EndWith range of sheets, use rng = Split("1,2", ",") '//From=rng(0),To=rng(1) 'OR 'To Export a random grouping as selected while pressing 'Ctrl', use rng = Split("1", ",") '//makes LBound=UBound '[Exporting scenarios] 'To Export 1 file per selected sheet (random grouping) SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, Settings:=vSettings 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, Settings:=vSettings 'To Export a From/To range of sheets to 1 file rng = Split("1,2", ",") SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'To Export selected sheets to 1 file (random grouping) rng = Split("1", ",") SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True, FromToRng:=rng 'To Export all sheets to 1 file SaveAs_FixedFormat FileType:=lTypeXPS, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True 'OR SaveAs_FixedFormat FileType:=lTypePDF, Filename:=sFile, _ Settings:=vSettings, IsGroup:=True End Sub 'Test_SaveAs_FixedFormat Sub PrintTo_FixedFormat(FileType&, Filename$, Optional NumCopies& = 1, _ Optional IsGroup As Boolean = False, Optional FromToRng) ' Prints the following choices via the XPS Document Writer: ' Selected sheets, 1 file per sheet; ' Or a specified From/To range of sheets to 1 file, ' Or selected sheets (random grouping) to 1 file; ' Or an entire workbook to 1 file. ' ' ArgsIn: ' FileType& lTypePDF=0; lTypeXPS=1 ' Filename Contains "<path\<wkbName" ' NumCopies ! ' IsGroup ! ' Dim wks As Worksheet, sExt$, sFile$ 'Edit to use your 'actual' port address. Const sPrinter$ = "Microsoft XPS Document Writer on NE00:" 'To quickly find the port your XPS Document Writer uses, ' - change the printer in the Print dialog and close without printing; ' - in the VBE Immediate Window type the following, then press 'Enter'; ' ?activeprinter ' - reset the printer in the Print dialog to your default! sExt = IIf(FileType = 0, ".pdf", ".xps") If Not IsGroup Then '//1 file per sheet For Each wks In ActiveWindow.SelectedSheets sFile = Filename & "_" & wks.name & Format(Now(), "_dd-mm-yyyy_hh-mm_AMPM") & sExt wks.PrintOut ActivePrinter:=sPrinter, Copies:=NumCopies, _ PrintToFile:=True, PrToFileName:=sFile Next 'wks Else sFile = Filename & Format(Now(), "_dd-mm-yyyy_hh-mm_AMPM") & sExt If Not IsMissing(FromToRng) Then '//it's a range If Not LBound(FromToRng) = UBound(FromToRng) Then ActiveWorkbook.PrintOut From:=CLng(FromToRng(0)), To:=CLng(FromToRng(1)), _ ActivePrinter:=sPrinter, Copies:=NumCopies, PrintToFile:=True, PrToFileName:=sFile Else '//it's a random grouping ActiveWindow.SelectedSheets.PrintOut ActivePrinter:=sPrinter, _ Copies:=NumCopies, PrintToFile:=True, PrToFileName:=sFile End If 'Not LBound(FromToRng) = UBound(FromToRng) Else ActiveWorkbook.PrintOut ActivePrinter:=sPrinter, Copies:=NumCopies, _ PrintToFile:=True, PrToFileName:=sFile End If 'Not IsMissing(FromToRng) End If 'Not IsGroup End Sub 'PrintTo_FixedFormat Sub Test_PrintTo_FixedFormat() ' Shows the various ways to use the PrintTo_FixedFormat routine. ' How the values passed to it are assembled is up to you! ' This example's focus is on how to prep the args only. Dim sFile$, rng Const lTypePDF& = 0: Const lTypeXPS& = 1 '[Construct the Filename according to output path] 'NOTE: Do not include the filename extension 'when using an XPS Document Writer. 'If output to ActiveWorkbook.Path, use '..................................... sFile = Split(ActiveWorkbook.FullName, ".")(0) 'Edit workbook ref to suit 'If output to a different path, use '.................................. 'Build sFile in logical steps sFile = "C:\Users\Garry\Documents\VBA_Stuff\" '//path 'Append the filename as per your requirements sFile = sFile & Split(ActiveWorkbook.name, ".")(0) 'Edit workbook ref to suit '[Specifying a range of sheets, or a selected sheets grouping] '................................................. ............ 'To print StartWith/EndWith range of sheets, use rng = Split("1,2", ",") '//From=rng(0),To=rng(1) 'OR 'To print a random grouping as selected while pressing 'Ctrl', use rng = Split("1", ",") '//makes LBound=UBound '[Printing scenarios] 'To print 1 file per selected sheet (random grouping) PrintTo_FixedFormat FileType:=lTypeXPS, Filename:=sFile 'OR PrintTo_FixedFormat FileType:=lTypePDF, Filename:=sFile 'To print a From/To range of sheets to 1 file rng = Split("1,2", ",") PrintTo_FixedFormat FileType:=lTypeXPS, Filename:=sFile, IsGroup:=True, FromToRng:=rng 'OR PrintTo_FixedFormat FileType:=lTypePDF, Filename:=sFile, IsGroup:=True, FromToRng:=rng 'To print selected sheets to 1 file (random grouping) rng = Split("1", ",") PrintTo_FixedFormat FileType:=lTypeXPS, Filename:=sFile, IsGroup:=True, FromToRng:=rng 'OR PrintTo_FixedFormat FileType:=lTypePDF, Filename:=sFile, IsGroup:=True, FromToRng:=rng 'To print all sheets to 1 file PrintTo_FixedFormat FileType:=lTypeXPS, Filename:=sFile, IsGroup:=True 'OR PrintTo_FixedFormat FileType:=lTypePDF, Filename:=sFile, IsGroup:=True End Sub 'Test_PrintTo_FixedFormat -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
#3
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Macro for all Excel Workbooks to print to PDF
Oops! Looks like I forgot to copy over the PrintTo_FixedFormat routine
to my archive file... Sub PrintTo_FixedFormat(FileType&, Filename$, _ Optional NumCopies& = 1, _ Optional IsGroup As Boolean = False, _ Optional FromToRng, Optional StampIt As Boolean = True) ' Prints the following choices via the XPS Document Writer: ' Selected sheets, 1 file per sheet; ' Or a specified From/To range of sheets to 1 file, ' Or selected sheets (random grouping) to 1 file; ' Or an entire workbook to 1 file. ' ' ArgsIn: ' FileType& lTypePDF=0; lTypeXPS=1 ' Filename Contains "<path\<wkbName" ' NumCopies ! ' IsGroup ! ' Dim wks As Worksheet, sExt$, sFile$ 'Edit to use your 'actual' port address. Const sPrinter$ = "Microsoft XPS Document Writer on NE00:" 'To quickly find the port your XPS Document Writer uses, ' - change the printer in the Print dialog and close without printing; ' - in the VBE Immediate Window type the following, then press 'Enter'; ' ?activeprinter ' - reset the printer in the Print dialog to your default! sExt = IIf(FileType = 0, ".pdf", ".xps") If Not IsGroup Then '//1 file per sheet For Each wks In ActiveWindow.SelectedSheets sFile = Filename & "_" & wks.name & IIf(StampIt, sTS & sExt, sExt) wks.PrintOut ActivePrinter:=sPrinter, Copies:=NumCopies, _ PrintToFile:=True, PrToFileName:=sFile Next 'wks Else sFile = Filename & IIf(StampIt, sTS & sExt, sExt) If Not IsMissing(FromToRng) Then '//it's a range If Not LBound(FromToRng) = UBound(FromToRng) Then ActiveWorkbook.PrintOut From:=CLng(FromToRng(0)), To:=CLng(FromToRng(1)), _ ActivePrinter:=sPrinter, Copies:=NumCopies, PrintToFile:=True, PrToFileName:=sFile Else '//it's a random grouping ActiveWindow.SelectedSheets.PrintOut ActivePrinter:=sPrinter, _ Copies:=NumCopies, PrintToFile:=True, PrToFileName:=sFile End If 'Not LBound(FromToRng) = UBound(FromToRng) Else ActiveWorkbook.PrintOut ActivePrinter:=sPrinter, Copies:=NumCopies, _ PrintToFile:=True, PrToFileName:=sFile End If 'Not IsMissing(FromToRng) End If 'Not IsGroup End Sub 'PrintTo_FixedFormat -- Garry Free usenet access at http://www.eternal-september.org Classic VB Users Regroup! comp.lang.basic.visual.misc microsoft.public.vb.general.discussion |
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