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#1
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Automatic sorting
I have a sheet of 6 columns. I want excel to sort automatically the
first two columns. The first column is Names and the second is an item number. Since this is an inventory sheet, i will have several of the same name in the first column, but the second column will never have a repeating number. When i enter new data, is there a way for excel to automatically place the new entry into its appropriate spot alphabetically. Right now, i have to sort the item number column, then the name column in order to achieve the effect that i want. I know of the sort button, but if someone other than myself enters the data there could be a problem. i work with people that need things as simple as possible, or they will find a way to screw it up. ne help would be appreciated. |
#3
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Automatic sorting
On Feb 27, 1:08�pm, Dave Peterson wrote:
First, I wouldn't make the process to automatic. *Make a typo and the sort could put it someplace difficult to find. *Instead, I'd do one of these. #1. *In xl2003, you can apply data|filter|autofilter to the range and use the dropdown arrow to sort your data. #2. *Debra Dalgleish has a technique at her site that adds invisible rectangles in the headers and then sorts the data by that field when you click on one of those rectangles. http://contextures.com/xlSort02.html #3. *Just record a macro that sorts it exactly the way you want--no options at all. *Then execute that macro when you want to. If you're new to macros, you may want to read David McRitchie's intro at:http://www.mvps.org/dmcritchie/excel/getstarted.htm wrote: I have a sheet of 6 columns. *I want excel to sort automatically the first two columns. *The first column is Names and the second is an item number. *Since this is an inventory sheet, i will have several of the same name in the first column, but the second column will never have a repeating number. *When i enter new data, is there a way for excel to automatically place the new entry into its appropriate spot alphabetically. *Right now, i have to sort the item number column, then the name column in order to achieve the effect that i want. *I know of the sort button, but if someone other than myself enters the data there could be a problem. *i work with people that need things as simple as possible, or they will find a way to screw it up. *ne help would be appreciated. -- Dave Peterson is there a way to make this automatic. I am just curious as to how smooth the program runs. thanks. |
#4
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Automatic sorting
You could use an event macro that sorted as soon as you made a change in column
B. But if you have to add something in column C:X, then the row has disappeared and you'll have to go find it. And if you made a typo, it might difficult to find. Why not just do all your data entry and then sort it whenever you want using the recorded macro? wrote: On Feb 27, 1:08�pm, Dave Peterson wrote: First, I wouldn't make the process to automatic. Make a typo and the sort could put it someplace difficult to find. Instead, I'd do one of these. #1. In xl2003, you can apply data|filter|autofilter to the range and use the dropdown arrow to sort your data. #2. Debra Dalgleish has a technique at her site that adds invisible rectangles in the headers and then sorts the data by that field when you click on one of those rectangles. http://contextures.com/xlSort02.html #3. Just record a macro that sorts it exactly the way you want--no options at all. Then execute that macro when you want to. If you're new to macros, you may want to read David McRitchie's intro at:http://www.mvps.org/dmcritchie/excel/getstarted.htm wrote: I have a sheet of 6 columns. I want excel to sort automatically the first two columns. The first column is Names and the second is an item number. Since this is an inventory sheet, i will have several of the same name in the first column, but the second column will never have a repeating number. When i enter new data, is there a way for excel to automatically place the new entry into its appropriate spot alphabetically. Right now, i have to sort the item number column, then the name column in order to achieve the effect that i want. I know of the sort button, but if someone other than myself enters the data there could be a problem. i work with people that need things as simple as possible, or they will find a way to screw it up. ne help would be appreciated. -- Dave Peterson is there a way to make this automatic. I am just curious as to how smooth the program runs. thanks. -- Dave Peterson |
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