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#1
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Excel File Size
This isn't a "prgramming" question, but I don't think there is a NG specific
to my question, and the people on this thread seem to be quite knowledgable about all things Excel. </suck-up I've got two different Excel files. They are very nearly identical. Without going into detail, they are production tracking forms. They each have four worksheets with links among the sheets. I have data validation pointing to a specific range on the "main sheet" that dynamically populates dropdown boxes on two other sheets. I do have to use volatile functions for this. Neither form contains macros. To the best of my knowledge, neither of them EVER contained macros. The only appreciable difference between the two files is that the "man sheet" on one of the files contains more columns of data entry. (The bulk the of sheet is locked and protected; only the places where users can type are editable. One of the forms has more of these editable areas - which users just type in a whole number between 1 and 50.) However, one of the forms in 980K. The other is 2 MB. What's most vexing is the one that contains "more" stuff in it is the smaller of the two. Does anyone have any idea how the file could have ballooned like that? Does Excel offer any sort of "compact and repair" function like Access does. I can tell you that both files have undergone a lot of radical modifications - but identical ones. (In fact, I usually make the changes to one, then simply copy the changed sheet to the other.) Thanks for your help! -- Hmm...they have the Internet on COMPUTERS now! |
#2
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Excel File Size
Hi MDW,
See Debra Daleish's notes on file size at: http://www.contextures.com/xlfaqApp.html#Unused --- Regards, Norman "MDW" wrote in message ... This isn't a "prgramming" question, but I don't think there is a NG specific to my question, and the people on this thread seem to be quite knowledgable about all things Excel. </suck-up I've got two different Excel files. They are very nearly identical. Without going into detail, they are production tracking forms. They each have four worksheets with links among the sheets. I have data validation pointing to a specific range on the "main sheet" that dynamically populates dropdown boxes on two other sheets. I do have to use volatile functions for this. Neither form contains macros. To the best of my knowledge, neither of them EVER contained macros. The only appreciable difference between the two files is that the "man sheet" on one of the files contains more columns of data entry. (The bulk the of sheet is locked and protected; only the places where users can type are editable. One of the forms has more of these editable areas - which users just type in a whole number between 1 and 50.) However, one of the forms in 980K. The other is 2 MB. What's most vexing is the one that contains "more" stuff in it is the smaller of the two. Does anyone have any idea how the file could have ballooned like that? Does Excel offer any sort of "compact and repair" function like Access does. I can tell you that both files have undergone a lot of radical modifications - but identical ones. (In fact, I usually make the changes to one, then simply copy the changed sheet to the other.) Thanks for your help! -- Hmm...they have the Internet on COMPUTERS now! |
#3
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Excel File Size
I don't see anything on that FAQ that deals with file size.
"Norman Jones" wrote: Hi MDW, See Debra Daleish's notes on file size at: http://www.contextures.com/xlfaqApp.html#Unused --- Regards, Norman "MDW" wrote in message ... This isn't a "prgramming" question, but I don't think there is a NG specific to my question, and the people on this thread seem to be quite knowledgable about all things Excel. </suck-up I've got two different Excel files. They are very nearly identical. Without going into detail, they are production tracking forms. They each have four worksheets with links among the sheets. I have data validation pointing to a specific range on the "main sheet" that dynamically populates dropdown boxes on two other sheets. I do have to use volatile functions for this. Neither form contains macros. To the best of my knowledge, neither of them EVER contained macros. The only appreciable difference between the two files is that the "man sheet" on one of the files contains more columns of data entry. (The bulk the of sheet is locked and protected; only the places where users can type are editable. One of the forms has more of these editable areas - which users just type in a whole number between 1 and 50.) However, one of the forms in 980K. The other is 2 MB. What's most vexing is the one that contains "more" stuff in it is the smaller of the two. Does anyone have any idea how the file could have ballooned like that? Does Excel offer any sort of "compact and repair" function like Access does. I can tell you that both files have undergone a lot of radical modifications - but identical ones. (In fact, I usually make the changes to one, then simply copy the changed sheet to the other.) Thanks for your help! -- Hmm...they have the Internet on COMPUTERS now! |
#4
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Excel File Size
For each sheet, Excel stores information on just the smallest rectangular
area that includes all the cells excel considers in use. If Excel thinks one sheet is using cells A1:Z200 and another is using A1:Z1000, the file size of the first would be significantly smaller than the file size of the second, even if, by looking at them they appeared identical (or perhaps the first had even more cells that actually contained data). What excel thinks is in use isn't necessarily based on if the cell contains data. If it does contain data, it is definitely in use, but empty cells can be considered in use as well for any number of reasons. The cited link tells you how to get Excel to reevaluate what is the used region (making it smaller will make the file size smaller). -- Regards, Tom Ogilvy "MDW" wrote in message ... I don't see anything on that FAQ that deals with file size. "Norman Jones" wrote: Hi MDW, See Debra Daleish's notes on file size at: http://www.contextures.com/xlfaqApp.html#Unused --- Regards, Norman "MDW" wrote in message ... This isn't a "prgramming" question, but I don't think there is a NG specific to my question, and the people on this thread seem to be quite knowledgable about all things Excel. </suck-up I've got two different Excel files. They are very nearly identical. Without going into detail, they are production tracking forms. They each have four worksheets with links among the sheets. I have data validation pointing to a specific range on the "main sheet" that dynamically populates dropdown boxes on two other sheets. I do have to use volatile functions for this. Neither form contains macros. To the best of my knowledge, neither of them EVER contained macros. The only appreciable difference between the two files is that the "man sheet" on one of the files contains more columns of data entry. (The bulk the of sheet is locked and protected; only the places where users can type are editable. One of the forms has more of these editable areas - which users just type in a whole number between 1 and 50.) However, one of the forms in 980K. The other is 2 MB. What's most vexing is the one that contains "more" stuff in it is the smaller of the two. Does anyone have any idea how the file could have ballooned like that? Does Excel offer any sort of "compact and repair" function like Access does. I can tell you that both files have undergone a lot of radical modifications - but identical ones. (In fact, I usually make the changes to one, then simply copy the changed sheet to the other.) Thanks for your help! -- Hmm...they have the Internet on COMPUTERS now! |
#5
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Excel File Size
Aha! I see your point. If I'd had more coffee, I probably would have made
that connection myself. Sorry I missed it. Thanks Tom, and Norman (and Debra). 195K sounds a lot better, don't you think? "Tom Ogilvy" wrote: For each sheet, Excel stores information on just the smallest rectangular area that includes all the cells excel considers in use. If Excel thinks one sheet is using cells A1:Z200 and another is using A1:Z1000, the file size of the first would be significantly smaller than the file size of the second, even if, by looking at them they appeared identical (or perhaps the first had even more cells that actually contained data). What excel thinks is in use isn't necessarily based on if the cell contains data. If it does contain data, it is definitely in use, but empty cells can be considered in use as well for any number of reasons. The cited link tells you how to get Excel to reevaluate what is the used region (making it smaller will make the file size smaller). -- Regards, Tom Ogilvy "MDW" wrote in message ... I don't see anything on that FAQ that deals with file size. "Norman Jones" wrote: Hi MDW, See Debra Daleish's notes on file size at: http://www.contextures.com/xlfaqApp.html#Unused --- Regards, Norman "MDW" wrote in message ... This isn't a "prgramming" question, but I don't think there is a NG specific to my question, and the people on this thread seem to be quite knowledgable about all things Excel. </suck-up I've got two different Excel files. They are very nearly identical. Without going into detail, they are production tracking forms. They each have four worksheets with links among the sheets. I have data validation pointing to a specific range on the "main sheet" that dynamically populates dropdown boxes on two other sheets. I do have to use volatile functions for this. Neither form contains macros. To the best of my knowledge, neither of them EVER contained macros. The only appreciable difference between the two files is that the "man sheet" on one of the files contains more columns of data entry. (The bulk the of sheet is locked and protected; only the places where users can type are editable. One of the forms has more of these editable areas - which users just type in a whole number between 1 and 50.) However, one of the forms in 980K. The other is 2 MB. What's most vexing is the one that contains "more" stuff in it is the smaller of the two. Does anyone have any idea how the file could have ballooned like that? Does Excel offer any sort of "compact and repair" function like Access does. I can tell you that both files have undergone a lot of radical modifications - but identical ones. (In fact, I usually make the changes to one, then simply copy the changed sheet to the other.) Thanks for your help! -- Hmm...they have the Internet on COMPUTERS now! |
#7
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Excel File Size
I figured it out, thanks to Tom's explanation. In my defense, nothing in that
example mentioned that deleting excess rows would decrease the file size. It was framed as a way to make sure the scrollbars "work correctly". "Don Guillett" wrote: Read it again. Carefully. -- Don Guillett SalesAid Software "MDW" wrote in message ... I don't see anything on that FAQ that deals with file size. "Norman Jones" wrote: Hi MDW, See Debra Daleish's notes on file size at: http://www.contextures.com/xlfaqApp.html#Unused --- Regards, Norman "MDW" wrote in message ... This isn't a "prgramming" question, but I don't think there is a NG specific to my question, and the people on this thread seem to be quite knowledgable about all things Excel. </suck-up I've got two different Excel files. They are very nearly identical. Without going into detail, they are production tracking forms. They each have four worksheets with links among the sheets. I have data validation pointing to a specific range on the "main sheet" that dynamically populates dropdown boxes on two other sheets. I do have to use volatile functions for this. Neither form contains macros. To the best of my knowledge, neither of them EVER contained macros. The only appreciable difference between the two files is that the "man sheet" on one of the files contains more columns of data entry. (The bulk the of sheet is locked and protected; only the places where users can type are editable. One of the forms has more of these editable areas - which users just type in a whole number between 1 and 50.) However, one of the forms in 980K. The other is 2 MB. What's most vexing is the one that contains "more" stuff in it is the smaller of the two. Does anyone have any idea how the file could have ballooned like that? Does Excel offer any sort of "compact and repair" function like Access does. I can tell you that both files have undergone a lot of radical modifications - but identical ones. (In fact, I usually make the changes to one, then simply copy the changed sheet to the other.) Thanks for your help! -- Hmm...they have the Internet on COMPUTERS now! |
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