Reply
 
LinkBack Thread Tools Search this Thread Display Modes
  #1   Report Post  
Old July 17th 06, 03:53 PM posted to microsoft.public.excel.misc
Cal Cal is offline
external usenet poster
 
First recorded activity by ExcelBanter: Jul 2006
Posts: 7
Default How do I remove "special characters" from cell data?

i exported data from another application. Cells now contain some unusual
line return characters (some appear as boxes, others as really dark |
characters). My version of Excel 2003 does not have the ability to find and
replace these characters. Any suggestions on how I can remove these? My
ultimate goal is to parse the data using TEXT TO COLUMNS.
Thanks.
Cal

  #2   Report Post  
Old July 17th 06, 05:04 PM posted to microsoft.public.excel.misc
external usenet poster
 
First recorded activity by ExcelBanter: Jul 2006
Posts: 35,218
Default How do I remove "special characters" from cell data?

Saved from a previous post:

Chip Pearson has a very nice addin that will help determine what that
character(s) is:
http://www.cpearson.com/excel/CellView.htm

Since you do see a box, then you can either fix it via a helper cell or a macro:

=substitute(a1,char(13),"")
or
=substitute(a1,char(13)," ")

Replace 13 with the ASCII value you see in Chip's addin.

Or you could use a macro (after using Chip's CellView addin):

Option Explicit
Sub cleanEmUp()

Dim myBadChars As Variant
Dim myGoodChars As Variant
Dim iCtr As Long

myBadChars = Array(Chr(10), Chr(13)) '<--What showed up in CellView?

myGoodChars = Array(" "," ") '<--what's the new character?

If UBound(myGoodChars) < UBound(myBadChars) Then
MsgBox "Design error!"
Exit Sub
End If

For iCtr = LBound(myBadChars) To UBound(myBadChars)
ActiveSheet.Cells.Replace What:=myBadChars(iCtr), _
Replacement:=myGoodChars(iCtr), _
LookAt:=xlPart, SearchOrder:=xlByRows, _
MatchCase:=False
Next iCtr

End Sub

If you're new to macros, you may want to read David McRitchie's intro at:
http://www.mvps.org/dmcritchie/excel/getstarted.htm

-------
Sometimes those funny characters don't work in the edit|Find dialog.
alt-0010 (or ctrl-j) (aka: alt-enters) work ok. char(13) has never worked for
me.

Cal wrote:

i exported data from another application. Cells now contain some unusual
line return characters (some appear as boxes, others as really dark |
characters). My version of Excel 2003 does not have the ability to find and
replace these characters. Any suggestions on how I can remove these? My
ultimate goal is to parse the data using TEXT TO COLUMNS.
Thanks.
Cal


--

Dave Peterson
  #3   Report Post  
Old July 17th 06, 06:28 PM posted to microsoft.public.excel.misc
external usenet poster
 
First recorded activity by ExcelBanter: Jul 2006
Posts: 170
Default How do I remove "special characters" from cell data?

I have the same problem...
someone gave me a spreadsheet mailing list for me to make a mailing for them.
It's got "boxes" in the street address column.
At the top the address breaks into 2 lines but in the cell it's one line.
So I'm guessing that the box indicates an "enter".
If I change the cell format to "Wrap Text" the cell becomes 2 lines...so far
so good.
But, when I do mail merge in Word the address comes up as:
123 any street "BOX" PO box 123.
Help!
Thanks,
Frank

"Dave Peterson" wrote:

Saved from a previous post:

Chip Pearson has a very nice addin that will help determine what that
character(s) is:
http://www.cpearson.com/excel/CellView.htm

Since you do see a box, then you can either fix it via a helper cell or a macro:

=substitute(a1,char(13),"")
or
=substitute(a1,char(13)," ")

Replace 13 with the ASCII value you see in Chip's addin.

Or you could use a macro (after using Chip's CellView addin):

Option Explicit
Sub cleanEmUp()

Dim myBadChars As Variant
Dim myGoodChars As Variant
Dim iCtr As Long

myBadChars = Array(Chr(10), Chr(13)) '<--What showed up in CellView?

myGoodChars = Array(" "," ") '<--what's the new character?

If UBound(myGoodChars) < UBound(myBadChars) Then
MsgBox "Design error!"
Exit Sub
End If

For iCtr = LBound(myBadChars) To UBound(myBadChars)
ActiveSheet.Cells.Replace What:=myBadChars(iCtr), _
Replacement:=myGoodChars(iCtr), _
LookAt:=xlPart, SearchOrder:=xlByRows, _
MatchCase:=False
Next iCtr

End Sub

If you're new to macros, you may want to read David McRitchie's intro at:
http://www.mvps.org/dmcritchie/excel/getstarted.htm

-------
Sometimes those funny characters don't work in the edit|Find dialog.
alt-0010 (or ctrl-j) (aka: alt-enters) work ok. char(13) has never worked for
me.

Cal wrote:

i exported data from another application. Cells now contain some unusual
line return characters (some appear as boxes, others as really dark |
characters). My version of Excel 2003 does not have the ability to find and
replace these characters. Any suggestions on how I can remove these? My
ultimate goal is to parse the data using TEXT TO COLUMNS.
Thanks.
Cal


--

Dave Peterson

  #4   Report Post  
Old July 17th 06, 07:13 PM posted to microsoft.public.excel.misc
external usenet poster
 
First recorded activity by ExcelBanter: Jul 2006
Posts: 35,218
Default How do I remove "special characters" from cell data?

I think I'd use multiple columns to store the data.

If that's acceptible, you could select the column
data|text to columns
delimited
other: type ctrl-j (that's the alt-enter character)

Then use those multiple fields in your mail merge.

Frank wrote:

I have the same problem...
someone gave me a spreadsheet mailing list for me to make a mailing for them.
It's got "boxes" in the street address column.
At the top the address breaks into 2 lines but in the cell it's one line.
So I'm guessing that the box indicates an "enter".
If I change the cell format to "Wrap Text" the cell becomes 2 lines...so far
so good.
But, when I do mail merge in Word the address comes up as:
123 any street "BOX" PO box 123.
Help!
Thanks,
Frank

"Dave Peterson" wrote:

Saved from a previous post:

Chip Pearson has a very nice addin that will help determine what that
character(s) is:
http://www.cpearson.com/excel/CellView.htm

Since you do see a box, then you can either fix it via a helper cell or a macro:

=substitute(a1,char(13),"")
or
=substitute(a1,char(13)," ")

Replace 13 with the ASCII value you see in Chip's addin.

Or you could use a macro (after using Chip's CellView addin):

Option Explicit
Sub cleanEmUp()

Dim myBadChars As Variant
Dim myGoodChars As Variant
Dim iCtr As Long

myBadChars = Array(Chr(10), Chr(13)) '<--What showed up in CellView?

myGoodChars = Array(" "," ") '<--what's the new character?

If UBound(myGoodChars) < UBound(myBadChars) Then
MsgBox "Design error!"
Exit Sub
End If

For iCtr = LBound(myBadChars) To UBound(myBadChars)
ActiveSheet.Cells.Replace What:=myBadChars(iCtr), _
Replacement:=myGoodChars(iCtr), _
LookAt:=xlPart, SearchOrder:=xlByRows, _
MatchCase:=False
Next iCtr

End Sub

If you're new to macros, you may want to read David McRitchie's intro at:
http://www.mvps.org/dmcritchie/excel/getstarted.htm

-------
Sometimes those funny characters don't work in the edit|Find dialog.
alt-0010 (or ctrl-j) (aka: alt-enters) work ok. char(13) has never worked for
me.

Cal wrote:

i exported data from another application. Cells now contain some unusual
line return characters (some appear as boxes, others as really dark |
characters). My version of Excel 2003 does not have the ability to find and
replace these characters. Any suggestions on how I can remove these? My
ultimate goal is to parse the data using TEXT TO COLUMNS.
Thanks.
Cal


--

Dave Peterson


--

Dave Peterson


Reply
Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are On
Pingbacks are On
Refbacks are On


Similar Threads
Thread Thread Starter Forum Replies Last Post
Cell data format falloutx Excel Discussion (Misc queries) 1 February 10th 06 02:46 PM
Maximum data in cell Rachael Excel Discussion (Misc queries) 12 January 25th 06 06:46 PM
Help PLEASE! Not sure what answer is: Match? Index? Other? baz Excel Worksheet Functions 7 September 3rd 05 03:47 PM
Printing data validation scenarios SJC Excel Worksheet Functions 14 July 24th 05 12:43 AM
Possible Lookup Table Karen Excel Worksheet Functions 5 June 8th 05 09:43 PM


All times are GMT +1. The time now is 09:25 PM.

Powered by vBulletin® Copyright ©2000 - 2017, Jelsoft Enterprises Ltd.
Copyright 2004-2017 ExcelBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Excel"

 

Copyright © 2017