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#1
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Macro for hiding rows
I have a spreadsheet which contains a lot of rows with no data, I would like
to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#2
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Macro for hiding rows
I think, that no macro is necessary to to this job! Simply apply an
Autofilter and choose Not empty when clicking the drop-down arrow! Regards, Stefi €˛Luke€¯ ezt Ć*rta: I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#3
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Macro for hiding rows
Luke,
try this VBA code: (this code consider the name of the sheet as Sheet1 and you want to hide the rows that the cell in the column A is empty) Sub HideEmptyRows() With Worksheets("Sheet1") lastrow = .Range("A65536").End(xlUp).Row For i = 1 To lastrow If .Range("A" & i).Value = "" Then Rows(i & ":" & i).EntireRow.Hidden = True End If Next i End With End Sub i hope this can help you! Have a nice Christmas end a great New Year! Pedro "Luke" wrote: I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#4
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Macro for hiding rows
another way without macros:
1) select one of the columns where empty cells correspond to empty rows 2) menu EditGoto... 3) press the button 'Special...' 4) mark the 'Blanks' option and press 'OK' 5) menu FormatRowsHide... or using short cut keys: 1) having the cursor in a cell of the relevant column press Ctrl+Space 2) Ctrl+g 3) Hold Alt+ s, k, 4) Enter 5) Hold Alt + o, r, h Regards, KL "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#5
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Macro for hiding rows
it is looking easy to hide blank cell rows rather containing zero value while i exercise on your point you may try the following for hiding the blank cell rows Ctrl+G (Go To Command) or Edit I Go To I Select Special Select Blank Enter or Click OK The above process/commands selects all bank cells. Then Format I Row I Hide -- gandhi318Posted from - http://www.officehelp.in |
#6
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Macro for hiding rows
Hi Luke,
As an alternative, try: Try: '============= Public Sub Tester() On Error Resume Next Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Delete On Error GoTo 0 End Sub '<<============= --- Regards, Norman "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#7
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Macro for hiding rows
Hi Luke:
Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Delete Was intended to read:: Columns(1).SpecialCells(xlCellTypeBlanks).EntireRo w.Delete --- Regards, Norman "Norman Jones" wrote in message ... Hi Luke, As an alternative, try: Try: '============= Public Sub Tester() On Error Resume Next Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Delete On Error GoTo 0 End Sub '<<============= --- Regards, Norman "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#8
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Macro for hiding rows
Sir your suggested micro is not working please check yourself and see a revised one is suggested you may see my reply which hides emptry cell rows PedroPastre Wrote: Luke, try this VBA code: (this code consider the name of the sheet as Sheet1 and you want to hide the rows that the cell in the column A is empty) Sub HideEmptyRows() With Worksheets("Sheet1") lastrow = .Range("A65536").End(xlUp).Row For i = 1 To lastrow If .Range("A" & i).Value = "" Then Rows(i & ":" & i).EntireRow.Hidden = True End If Next i End With End Sub i hope this can help you! Have a nice Christmas end a great New Year! Pedro "Luke" wrote: I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? -- gandhi318Posted from - http://www.officehelp.in |
#9
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Macro for hiding rows
just to add two comments:
1) I guess the task is to hide not to delete, so probably: Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Hidden=True 2) This method has a limitation of max 8,192 non-contiguous cells (otherwise it includes the whole column/row/sheet): http://support.microsoft.com/kb/832293/en-us For this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank (so the risk might be remote). Regards, KL "Norman Jones" wrote in message ... Hi Luke, As an alternative, try: Try: '============= Public Sub Tester() On Error Resume Next Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Delete On Error GoTo 0 End Sub '<<============= --- Regards, Norman "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#10
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Macro for hiding rows
Hi,
your suggested micro is not working What do you mean it "is not working"? Can you please be more specific? It does to me, only it is slow, blinking and may need some optimization. Perhaps: Sub HideEmptyRows() Application.ScreenUpdating=False With Worksheets("Sheet1") lastrow = .Range("A65536").End(xlUp).Row For i = 1 To lastrow If .Range("A" & i).Value = "" Then Rows(i ).EntireRow.Hidden = True End If Next i End With Application.ScreenUpdating=True End Sub Also if there is a significant number of rows I would use the SpecialCells one (see the the reply by Norman Jones) as it is way faster. please check yourself and see a revised one is suggested You can guess...;-) Regards, KL |
#11
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Macro for hiding rows
Hi K,
1) I guess the task is to hide not to delete Thank you - yes I mis-read! so probably: Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Hidden=True With the qualification of my follow-up post that columns(2) should read Columns(1), for obvious reasons. 2) This method has a limitation of max 8,192 non-contiguous cells I am aware of the problem and have frequently referred to this in other posts. It should be noted, however, that the constraining factor is independent of the number of blank cells. To demonstrate this try: '============= Public Sub Demo() Dim i As Long Dim rng As Range, rng1 As Range Application.ScreenUpdating = False Set rng = Range("A1").Resize(8192 * 3 - 2) rng.Value = "XYZ" For i = 1 To rng.Count Step 3 Cells(i, 1).Resize(2).Clear Next i Set rng1 = rng.SpecialCells(xlCellTypeBlanks) rng1.Interior.ColorIndex = 6 Debug.Print "rng1.Cells.Count ", rng1.Cells.Count Debug.Print "rng1.Areas.Count ", rng1.Areas.Count Application.ScreenUpdating = True End Sub '<<============= --- Regards, Norman "KL" wrote in message ... just to add two comments: 1) I guess the task is to hide not to delete, so probably: Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Hidden=True 2) This method has a limitation of max 8,192 non-contiguous cells (otherwise it includes the whole column/row/sheet): http://support.microsoft.com/kb/832293/en-us For this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank (so the risk might be remote). Regards, KL "Norman Jones" wrote in message ... Hi Luke, As an alternative, try: Try: '============= Public Sub Tester() On Error Resume Next Columns(2).SpecialCells(xlCellTypeBlanks).EntireRo w.Delete On Error GoTo 0 End Sub '<<============= --- Regards, Norman "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#12
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Macro for hiding rows
Let's back up here.
If a cell has a 0 (zero) in it, it is not blank. It looks like all or most of the suggestions offered here has been if cells are Blank. But, I see that you "prefer" if rows are 0 (zero value). Before running this macro select (highlight) your intended range, say G2:G1000 << Using Selection make the macro a bit more useful. In a standard module put: Sub HideRowsWithZero For Each c In Selection If c.Value = 0 Then c.EntireRow.Hidden = True End If Next c End Sub Hope that Helps, "KL" wrote in message ... another way without macros: 1) select one of the columns where empty cells correspond to empty rows 2) menu EditGoto... 3) press the button 'Special...' 4) mark the 'Blanks' option and press 'OK' 5) menu FormatRowsHide... or using short cut keys: 1) having the cursor in a cell of the relevant column press Ctrl+Space 2) Ctrl+g 3) Hold Alt+ s, k, 4) Enter 5) Hold Alt + o, r, h Regards, KL "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#13
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Macro for hiding rows
Hi Jim,
It looks like all or most of the suggestions offered here has been if cells are Blank. But, I see that you "prefer" if rows are 0 (zero value). Granted that there is potential ambiguity, my response was predicated on the OP's statement: I have a spreadsheet which contains a lot of rows with no data. Which interpretation is correct can only be resolved by the OP, but at least he now has solutions to deal with either eventuality. --- Regards, Norman "JMay" wrote in message news:oVSqf.84061$WH.53867@dukeread01... Let's back up here. If a cell has a 0 (zero) in it, it is not blank. Before running this macro select (highlight) your intended range, say G2:G1000 << Using Selection make the macro a bit more useful. In a standard module put: Sub HideRowsWithZero For Each c In Selection If c.Value = 0 Then c.EntireRow.Hidden = True End If Next c End Sub Hope that Helps, "KL" wrote in message ... another way without macros: 1) select one of the columns where empty cells correspond to empty rows 2) menu EditGoto... 3) press the button 'Special...' 4) mark the 'Blanks' option and press 'OK' 5) menu FormatRowsHide... or using short cut keys: 1) having the cursor in a cell of the relevant column press Ctrl+Space 2) Ctrl+g 3) Hold Alt+ s, k, 4) Enter 5) Hold Alt + o, r, h Regards, KL "Luke" wrote in message ... I have a spreadsheet which contains a lot of rows with no data, I would like to create a macro to hide these rows. Preferably I would like it to work off one column and hide any rows with a value of zero. Any ideas? |
#14
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Macro for hiding rows
Hi Norman,
It should be noted, however, that the constraining factor is independent of the number of blank cells. To demonstrate this try: Oh yes it is, but not only of the number of blank cells but the way they are distributed. As I said in my previous message "for this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank..." In other words there need to be more than 8192 areas. Your code returns exactly 8192 areas, so try this one (and if you still believe that it is independent of the # of blank cells, try reproducing the problem with <=8192 blank cells): Public Sub Demo() Dim i As Long Dim rng As Range, rng1 As Range Application.ScreenUpdating = False Set rng = Range("A1").Resize(8192 * 3 - 1) rng.Value = "XYZ" For i = 1 To rng.Count Step 3 Cells(i, 1).Resize(2).Clear Next i Set rng1 = rng.SpecialCells(xlCellTypeBlanks) MsgBox rng1.Areas.Count Application.ScreenUpdating = True Exit Sub End Sub Regards, KL |
#15
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Macro for hiding rows
Hi K,
I suspect that you misunderstand both my statement and the purpose of my post, which had no polemical intent,. I am well aware of the distinction between areas and cells and the relevance of these to the use of the SpecialCells method. As I indicated, I have referred to this precise issue in numerous previous posts, My response, which was primarily aimed at the OP, was intended to indicate that the number of blank cells was not a limiting issue. I was concerned that your use of the expression: This method has a limitation of max 8,192 non-contiguous cells without any reference to areas or ranges might be interpreted as indicating a limit to the number of blank cells. This concern was not alleviated by your subsequent statement: For this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank (so the risk might be remote). which, as it implicitly refers to 8192 blank cells, might, I felt, serve to reinforce any misconception. I therefore provided an example of a viable use of the SpecialCells method in which the range of interest comprised over 16k blank cells. Obviously, the example could readily be adapted to produce analogous results with much higher numbers of blank cells. The question of the number of areas was not an issue: indeed the only reference to areas and, implicitly, their relevance, was in my post. It was, as I have indicated, this contextual omission which prompted my response. --- Regards, Norman "KL" wrote in message ... Hi Norman, It should be noted, however, that the constraining factor is independent of the number of blank cells. To demonstrate this try: Oh yes it is, but not only of the number of blank cells but the way they are distributed. As I said in my previous message "for this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank..." In other words there need to be more than 8192 areas. Your code returns exactly 8192 areas, so try this one (and if you still believe that it is independent of the # of blank cells, try reproducing the problem with <=8192 blank cells): Public Sub Demo() Dim i As Long Dim rng As Range, rng1 As Range Application.ScreenUpdating = False Set rng = Range("A1").Resize(8192 * 3 - 1) rng.Value = "XYZ" For i = 1 To rng.Count Step 3 Cells(i, 1).Resize(2).Clear Next i Set rng1 = rng.SpecialCells(xlCellTypeBlanks) MsgBox rng1.Areas.Count Application.ScreenUpdating = True Exit Sub End Sub Regards, KL |
#16
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Macro for hiding rows
OK let's attribute this to my poor command of English, but just for clarity "This method has a limitation of max 8,192
non-contiguous cells" is not mine but rather Microsoft's :-) English isn't my native language, so I am sure you can explain to me how can "8,192 non-contiguous cells" mean anything different to "8,192 areas" in Excel. Best regards and Merry X-Mas KL "Norman Jones" wrote in message ... Hi K, I suspect that you misunderstand both my statement and the purpose of my post, which had no polemical intent,. I am well aware of the distinction between areas and cells and the relevance of these to the use of the SpecialCells method. As I indicated, I have referred to this precise issue in numerous previous posts, My response, which was primarily aimed at the OP, was intended to indicate that the number of blank cells was not a limiting issue. I was concerned that your use of the expression: This method has a limitation of max 8,192 non-contiguous cells without any reference to areas or ranges might be interpreted as indicating a limit to the number of blank cells. This concern was not alleviated by your subsequent statement: For this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank (so the risk might be remote). which, as it implicitly refers to 8192 blank cells, might, I felt, serve to reinforce any misconception. I therefore provided an example of a viable use of the SpecialCells method in which the range of interest comprised over 16k blank cells. Obviously, the example could readily be adapted to produce analogous results with much higher numbers of blank cells. The question of the number of areas was not an issue: indeed the only reference to areas and, implicitly, their relevance, was in my post. It was, as I have indicated, this contextual omission which prompted my response. --- Regards, Norman "KL" wrote in message ... Hi Norman, It should be noted, however, that the constraining factor is independent of the number of blank cells. To demonstrate this try: Oh yes it is, but not only of the number of blank cells but the way they are distributed. As I said in my previous message "for this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank..." In other words there need to be more than 8192 areas. Your code returns exactly 8192 areas, so try this one (and if you still believe that it is independent of the # of blank cells, try reproducing the problem with <=8192 blank cells): Public Sub Demo() Dim i As Long Dim rng As Range, rng1 As Range Application.ScreenUpdating = False Set rng = Range("A1").Resize(8192 * 3 - 1) rng.Value = "XYZ" For i = 1 To rng.Count Step 3 Cells(i, 1).Resize(2).Clear Next i Set rng1 = rng.SpecialCells(xlCellTypeBlanks) MsgBox rng1.Areas.Count Application.ScreenUpdating = True Exit Sub End Sub Regards, KL |
#17
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Macro for hiding rows
Hi KL,
My interest was not a matter of semantics but uniquely the question of possible (mis)interpretation: the mere fact that cell and area may be interpreted differently might have some bearing. Before leaving this matter, I note that I have omitted to respond to your challenge: Your code returns exactly 8192 areas, so try this one (and if you still believe that it is independent of the # of blank cells, try reproducing the problem with <=8192 blank cells): Let me, therefore, rectify: try this version of the previously suggested code: '============= Public Sub Demo2() Dim i As Long Dim rng As Range, rng1 As Range, rng2 As Range Application.ScreenUpdating = False Set rng = Range("A1:A16384") rng.Value = "XYZ" For i = 1 To rng.Rows.Count Step 2 rng.Rows(i).Clear Next i Set rng1 = rng.SpecialCells(xlCellTypeBlanks) Set rng2 = rng.Columns(1).SpecialCells(xlCellTypeBlanks) MsgBox "Rng1 Areas =" & rng1.Areas.Count _ & vbNewLine & _ "Rng2 Areas =" & rng2.Areas.Count Application.ScreenUpdating = True End Sub '<<============= --- Regards, Norman "KL" wrote in message ... OK let's attribute this to my poor command of English, but just for clarity "This method has a limitation of max 8,192 non-contiguous cells" is not mine but rather Microsoft's :-) English isn't my native language, so I am sure you can explain to me how can "8,192 non-contiguous cells" mean anything different to "8,192 areas" in Excel. Best regards and Merry X-Mas KL "Norman Jones" wrote in message ... Hi K, I suspect that you misunderstand both my statement and the purpose of my post, which had no polemical intent,. I am well aware of the distinction between areas and cells and the relevance of these to the use of the SpecialCells method. As I indicated, I have referred to this precise issue in numerous previous posts, My response, which was primarily aimed at the OP, was intended to indicate that the number of blank cells was not a limiting issue. I was concerned that your use of the expression: This method has a limitation of max 8,192 non-contiguous cells without any reference to areas or ranges might be interpreted as indicating a limit to the number of blank cells. This concern was not alleviated by your subsequent statement: For this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank (so the risk might be remote). which, as it implicitly refers to 8192 blank cells, might, I felt, serve to reinforce any misconception. I therefore provided an example of a viable use of the SpecialCells method in which the range of interest comprised over 16k blank cells. Obviously, the example could readily be adapted to produce analogous results with much higher numbers of blank cells. The question of the number of areas was not an issue: indeed the only reference to areas and, implicitly, their relevance, was in my post. It was, as I have indicated, this contextual omission which prompted my response. --- Regards, Norman "KL" wrote in message ... Hi Norman, It should be noted, however, that the constraining factor is independent of the number of blank cells. To demonstrate this try: Oh yes it is, but not only of the number of blank cells but the way they are distributed. As I said in my previous message "for this to become an issue in this specific example one needs to have at least 16385 rows where every other row is blank..." In other words there need to be more than 8192 areas. Your code returns exactly 8192 areas, so try this one (and if you still believe that it is independent of the # of blank cells, try reproducing the problem with <=8192 blank cells): Public Sub Demo() Dim i As Long Dim rng As Range, rng1 As Range Application.ScreenUpdating = False Set rng = Range("A1").Resize(8192 * 3 - 1) rng.Value = "XYZ" For i = 1 To rng.Count Step 3 Cells(i, 1).Resize(2).Clear Next i Set rng1 = rng.SpecialCells(xlCellTypeBlanks) MsgBox rng1.Areas.Count Application.ScreenUpdating = True Exit Sub End Sub Regards, KL |
#18
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Macro for hiding rows
Hi KL,
A significant typo: Set rng = Range("A1:A16384") should read: Set rng = Range("A1:B16384") --- Regards, Norman |
#19
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Macro for hiding rows
Norman,
It is an interesting paradox, but strictly speaking the challenge was to make SpecialCells fail with <=8192 blank cells. I think there were 16384 blank cells in the range where SpecialCells failed. Anyway, do you know why this happens? Thanks and regards, KL "Norman Jones" wrote in message ... Hi KL, A significant typo: Set rng = Range("A1:A16384") should read: Set rng = Range("A1:B16384") --- Regards, Norman |
#20
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Macro for hiding rows
Hi Kl,
It is an interesting paradox, but strictly speaking the challenge was to make SpecialCells fail with <=8192 blank cells. I think From the context of the thread and all preceding references, I took this to mean non-contiguous cells! <g As for the paradox, I noted in the past that it is possible to provoke the solid range syndrome at points below 8192 non-contiguous areas. See, for example: http://tinyurl.com/8zvnd. --- Regards, Norman "KL" wrote in message ... Norman, It is an interesting paradox, but strictly speaking the challenge was to make SpecialCells fail with <=8192 blank cells. I think there were 16384 blank cells in the range where SpecialCells failed. Anyway, do you know why this happens? Thanks and regards, KL "Norman Jones" wrote in message ... Hi KL, A significant typo: Set rng = Range("A1:A16384") should read: Set rng = Range("A1:B16384") --- Regards, Norman |
#21
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Macro for hiding rows
Hi Norman,
As for the paradox, I noted in the past that it is possible to provoke the solid range syndrome at points below 8192 non-contiguous areas. See, for example: http://tinyurl.com/8zvnd. How bizarre! Have you made any progress in further research? Any hypothesis on why this happens? Also, I just thought your sample code might run slightly faster if you avoid the looping in setting up the data: '============= Public Sub Demo2() Dim x As Long, y As Long Application.ScreenUpdating = False Range("A2:B2").Value = "XYZ" Range("A1:B2").AutoFill Range("A1:B16384") x = Range("A1:B16384") _ .SpecialCells(xlCellTypeBlanks).Areas.Count y = Range("A1:A16384"). _ SpecialCells(xlCellTypeBlanks).Areas.Count Application.ScreenUpdating = True MsgBox "Rng1 Areas =" & x _ & vbNewLine & _ "Rng2 Areas =" & y End Sub '<<============= Thanks and regards, KL |
#22
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Macro for hiding rows
Hi KL,
How bizarre! Have you made any progress in further research? Any hypothesis on why this happens? In 'serious' code, I invariably use the segmenting ideas that emanated from the quoted thread, so subsequent consideration has been relegated towards the lower end of my (lengthy) 'must investigate' list. However, if I get bored over the festive period, I will endeavour to find a reproducible pattern. Also, I just thought your sample code might run slightly faster if you avoid the looping in setting up the data: Undoubtedly, but very little thought went into the demo! Have a happy holiday! --- Regards, Norman "KL" wrote in message ... Hi Norman, As for the paradox, I noted in the past that it is possible to provoke the solid range syndrome at points below 8192 non-contiguous areas. See, for example: http://tinyurl.com/8zvnd. How bizarre! Have you made any progress in further research? Any hypothesis on why this happens? Also, I just thought your sample code might run slightly faster if you avoid the looping in setting up the data: '============= Public Sub Demo2() Dim x As Long, y As Long Application.ScreenUpdating = False Range("A2:B2").Value = "XYZ" Range("A1:B2").AutoFill Range("A1:B16384") x = Range("A1:B16384") _ .SpecialCells(xlCellTypeBlanks).Areas.Count y = Range("A1:A16384"). _ SpecialCells(xlCellTypeBlanks).Areas.Count Application.ScreenUpdating = True MsgBox "Rng1 Areas =" & x _ & vbNewLine & _ "Rng2 Areas =" & y End Sub '<<============= Thanks and regards, KL |
#23
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Macro for hiding rows
Have a happy holiday!
You too! KL |
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