The concept sounded simple. Copy the cells from the main worksheet and
past it as a link in another. What I thought this meant was that any
changes made in the original worksheet would automatically be made in
the linked worksheet. Consider the database I am using as basically an
extensive address books with all sorts of information - some missing
when original entries are made and added later, other existing entries
changed, and finally additions to the database (new rows)

The only changes that were quickly obvious in the linked worksheet were
rows of #ref! in cells that were linked to rows that had been deleted in
the original, and a cursory look showed that changes had not been made
or additions added in the linked data ---- so clearly I don't get it.
Can you help?

Thanks,
Trudy


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lburg801
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Hi Trudy,

I found that the same problems arose when I did the same thing,
Basically what I did was made a Main Sheet that had a command button
that brought up a data form for the different sheets that hold data. In
that data form you would be able to add info delete info without
disturbing the cells that would affect the sheet with all of your
formulas. If you would prefer to just bring the form up on the sheet
with your data just simply click on cell a1 and go to Data/Form. It
will not work if you have any merged cells. If you have mergerd cells
you will probably have to do something different.

If you would like to create a command button for bringing the form up
let me know and I'll try to guide you through it.

Hope this helps,

Larry


--
keithl816
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My guess is that you're unnecessarily linking. Why do you need the same
information in multiple workbooks?
************
Anne Troy
www.OfficeArticles.com

"lburg801" wrote in
message ...

The concept sounded simple. Copy the cells from the main worksheet and
past it as a link in another. What I thought this meant was that any
changes made in the original worksheet would automatically be made in
the linked worksheet. Consider the database I am using as basically an
extensive address books with all sorts of information - some missing
when original entries are made and added later, other existing entries
changed, and finally additions to the database (new rows)

The only changes that were quickly obvious in the linked worksheet were
rows of #ref! in cells that were linked to rows that had been deleted in
the original, and a cursory look showed that changes had not been made
or additions added in the linked data ---- so clearly I don't get it.
Can you help?

Thanks,
Trudy


--
lburg801
------------------------------------------------------------------------
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http://www.excelforum.com/member.php...o&userid=28338
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as soon as you delete any cells from the original range you will get the ref
errors in the other sheets because the links are now "suspect"Its best if you
dont actually delete the cells just their contents.Without giving us more
information on what information you are actually linking we cant really help
--
paul
remove nospam for email addy!



"lburg801" wrote:


The concept sounded simple. Copy the cells from the main worksheet and
past it as a link in another. What I thought this meant was that any
changes made in the original worksheet would automatically be made in
the linked worksheet. Consider the database I am using as basically an
extensive address books with all sorts of information - some missing
when original entries are made and added later, other existing entries
changed, and finally additions to the database (new rows)

The only changes that were quickly obvious in the linked worksheet were
rows of #ref! in cells that were linked to rows that had been deleted in
the original, and a cursory look showed that changes had not been made
or additions added in the linked data ---- so clearly I don't get it.
Can you help?

Thanks,
Trudy


--
lburg801
------------------------------------------------------------------------
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keithl816 Wrote:
Hi Trudy,

I found that the same problems arose when I did the same thing,
Basically what I did was made a Main Sheet that had a command button
that brought up a data form for the different sheets that hold data. In
that data form you would be able to add info delete info without
disturbing the cells that would affect the sheet with all of your
formulas. If you would prefer to just bring the form up on the sheet
with your data just simply click on cell a1 and go to Data/Form. It
will not work if you have any merged cells. If you have mergerd cells
you will probably have to do something different.

If you would like to create a command button for bringing the form up
let me know and I'll try to guide you through it.

Hope this helps,

Larry

I could definitely use more help. I've been reading about data forms.
Typical of a newbie, I tried the last of your suggestions, made lots of
changes - and then cliked "Close". Nnone of the changes were saved. I
think I need to look more clearly at my options before closing a
window!



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Hi Trudy,

Before closing the data form, hit the enter key after you enter your
data for that row.

Larry


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paul Wrote:
as soon as you delete any cells from the original range you will get the
ref
errors in the other sheets because the links are now "suspect"Its best
if you
dont actually delete the cells just their contents.Without giving us
more
information on what information you are actually linking we cant
really help
--
paul
remove nospam for email addy


Paul, this is church database to which names of visitors and their
addresses are added for a period of time. When they don't continue to
attend, the row is deleted. I had wondered if there were an option to
archive these rows instead, but did not know if that would make a
diference. Thanks, Trudy


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lburg801
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Trudy,

When using data form always hit enter key after completion of data
entry for that row. If you choose to delete a row, use the delete
button on the data form. It will automatically delete your row without
affecting the form with the formulas in it.

Larry


--
keithl816
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Anne,
I know I read somewhere this past week, a comment made by someone
responding to another post, that creating many worksheets was
unnecessary since the reasons most users stated for doing so could be
accomplished by writing macros to do each job, with less work and fewer
problems. I am so green! I am taking this on in an emergency situation -
the church secrectary died - and she is the only one who knew anything
about what she did or how she did it. The data that I am working with
is basically what one would find in an extensive address book, with a
few more columns pertinent to church activities. There is a separate
financial database. One of the reasons I tried to create a second
worksheet was because there are couples with different last names which
creates a problem in printing labels when a couple shares the same
surname. The following is one of the suggestions to deal with that
problem, but I ran into a lot of trouble trying to copy it to other
cells. Rather than being read as a formula, it became the text inside
the cells. I do not know how to write a formula AND APPLY IT. It seems
there should be a way to apply a fomula to an entire column and have it
automatically covert the cell numbers to those of each row. Is there?
Thanks, Trudy
You could use a 'helper' column to sort by... for example
A:First_Name1, B:Last_Name1, C:AND, D:First_Name2, E:Last_Name2,
F:SORT

F:=if(isblank(B1),E1,B1) and copy it down the column. This will
put
Last_Name1 in F if it exists and Last_Name2 if it does not.
Note: the = sign needs to be at the beggining of the formula

I think this is the easiest way that you won't have to rework the
whole
spreadsheet...again.

Anne Troy Wrote:
My guess is that you're unnecessarily linking. Why do you need the same
information in multiple workbooks?
************
Anne Troy
www.OfficeArticles.com

"lburg801"
wrote in
message ...

The concept sounded simple. Copy the cells from the main worksheet
and
past it as a link in another. What I thought this meant was that any
changes made in the original worksheet would automatically be made
in
the linked worksheet. Consider the database I am using as basically
an
extensive address books with all sorts of information - some missing
when original entries are made and added later, other existing
entries
changed, and finally additions to the database (new rows)

The only changes that were quickly obvious in the linked worksheet
were
rows of #ref! in cells that were linked to rows that had been deleted
in
the original, and a cursory look showed that changes had not been
made
or additions added in the linked data ---- so clearly I don't get
it.
Can you help?

Thanks,
Trudy


--
lburg801

------------------------------------------------------------------------
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http://www.excelforum.com/member.php...o&userid=28338
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http://www.excelforum.com/showthread...hreadid=480391



--
lburg801
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View this thread: http://www.excelforum.com/showthread...hreadid=480391

Trudy: Check your private messages at excelforum.com
************
Anne Troy
www.OfficeArticles.com

"lburg801" wrote in
message ...

Anne,
I know I read somewhere this past week, a comment made by someone
responding to another post, that creating many worksheets was
unnecessary since the reasons most users stated for doing so could be
accomplished by writing macros to do each job, with less work and fewer
problems. I am so green! I am taking this on in an emergency situation -
the church secrectary died - and she is the only one who knew anything
about what she did or how she did it. The data that I am working with
is basically what one would find in an extensive address book, with a
few more columns pertinent to church activities. There is a separate
financial database. One of the reasons I tried to create a second
worksheet was because there are couples with different last names which
creates a problem in printing labels when a couple shares the same
surname. The following is one of the suggestions to deal with that
problem, but I ran into a lot of trouble trying to copy it to other
cells. Rather than being read as a formula, it became the text inside
the cells. I do not know how to write a formula AND APPLY IT. It seems
there should be a way to apply a fomula to an entire column and have it
automatically covert the cell numbers to those of each row. Is there?
Thanks, Trudy
You could use a 'helper' column to sort by... for example
A:First_Name1, B:Last_Name1, C:AND, D:First_Name2, E:Last_Name2,
F:SORT

F:=if(isblank(B1),E1,B1) and copy it down the column. This will
put
Last_Name1 in F if it exists and Last_Name2 if it does not.
Note: the = sign needs to be at the beggining of the formula

I think this is the easiest way that you won't have to rework the
whole
spreadsheet...again.

Anne Troy Wrote:
My guess is that you're unnecessarily linking. Why do you need the same
information in multiple workbooks?
************
Anne Troy
www.OfficeArticles.com

"lburg801"
wrote in
message ...

The concept sounded simple. Copy the cells from the main worksheet
and
past it as a link in another. What I thought this meant was that any
changes made in the original worksheet would automatically be made
in
the linked worksheet. Consider the database I am using as basically
an
extensive address books with all sorts of information - some missing
when original entries are made and added later, other existing
entries
changed, and finally additions to the database (new rows)

The only changes that were quickly obvious in the linked worksheet
were
rows of #ref! in cells that were linked to rows that had been deleted
in
the original, and a cursory look showed that changes had not been
made
or additions added in the linked data ---- so clearly I don't get
it.
Can you help?

Thanks,
Trudy


--
lburg801

------------------------------------------------------------------------
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http://www.excelforum.com/member.php...o&userid=28338
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Trudy,

Check your PM. I sent you directions for what you requested but it is
not showing up on my side as being sent. Only the second reply has. Let
me know if you received it.

Larry


--
keithl816
------------------------------------------------------------------------
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