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#1
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why is excel rounding my totals down
i am totaling a column with vat formulas in, but the total column keeps
rounding the figuredown. If i enter the amounts manually they add up fine. |
#2
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Hi Lisa
Can you post some examples of your data, the formula you are using for the VAT calculation and the formula you are using to total. Regards Roger Govier Lisa wrote: i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
#3
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If your formulae are calculating to more that 2 decimal places, but only
showing 2 DP, you will get a discrepancy in the column total. eg 1.234 (displayed as 1.23) 2.345 (displayed as 2.35) 3.456 (displayed as 3.46) 4.567 (displayed as 4.57) sum=11.60 Entering the displayed values manually gives a sum of 11.61. -- Ian -- "Lisa" wrote in message ... i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
#4
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the formula for the vat is sum(cell)*17.5%. total is just sum(cells). it
seems to be only one entry that is causing the problem. everything is fine until this cell has a value in it. if i enter the value manually it is fine. £18,681.75 £3,269.31 £21,951.06 this is the data with the problem. Thanks, Lisa "Roger Govier" wrote: Hi Lisa Can you post some examples of your data, the formula you are using for the VAT calculation and the formula you are using to total. Regards Roger Govier Lisa wrote: i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
#5
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Lisa
I put your data in A1:A3 and summed them in A4. I then did A4*17.5% and got 7682.871. In B1 I did A1*17.5% and copied this down to row 3. I summed this column at row 4 and got exactly the same value as before. Are the 3 values you gave the result of formulae? Is there a rounding error there? -- Ian -- "Lisa" wrote in message ... the formula for the vat is sum(cell)*17.5%. total is just sum(cells). it seems to be only one entry that is causing the problem. everything is fine until this cell has a value in it. if i enter the value manually it is fine. £18,681.75 £3,269.31 £21,951.06 this is the data with the problem. Thanks, Lisa "Roger Govier" wrote: Hi Lisa Can you post some examples of your data, the formula you are using for the VAT calculation and the formula you are using to total. Regards Roger Govier Lisa wrote: i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
#6
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the vat total is made up of 20.13, 3269.31, 924.84, 3094.20, 172.03. the
formula for the total is sum(cells). but the total comes up with 7480.50. if i enter 3269.31 manually the total then becomes 7480.51. i have 5 calculations using the formula (cell)*17.5%. all add up correctly except for the one below. it doesn't like 3269.31. Rgds, Lisa "Ian" wrote: Lisa I put your data in A1:A3 and summed them in A4. I then did A4*17.5% and got 7682.871. In B1 I did A1*17.5% and copied this down to row 3. I summed this column at row 4 and got exactly the same value as before. Are the 3 values you gave the result of formulae? Is there a rounding error there? -- Ian -- "Lisa" wrote in message ... the formula for the vat is sum(cell)*17.5%. total is just sum(cells). it seems to be only one entry that is causing the problem. everything is fine until this cell has a value in it. if i enter the value manually it is fine. £18,681.75 £3,269.31 £21,951.06 this is the data with the problem. Thanks, Lisa "Roger Govier" wrote: Hi Lisa Can you post some examples of your data, the formula you are using for the VAT calculation and the formula you are using to total. Regards Roger Govier Lisa wrote: i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
#7
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Hi Lisa
You don't need sum(cell)*17.5% just A1*17.5% will suffice. That having been said, entering 18861.75 on my machine and multiplying by 17.5% gives 3269.30625 which shows as 3269.31 when displayed to 2 decimal places. If you have a multiline invoice, then because the individual amounts will be different from that which you are "seeing" on the screen, the sum of them may well be less than the amount you would get if you totalled the displayed values. As far as HMCE are concerned, a diference of .01 in the VAT amount is quite acceptable. Regards Roger Govier Lisa wrote: the formula for the vat is sum(cell)*17.5%. total is just sum(cells). it seems to be only one entry that is causing the problem. everything is fine until this cell has a value in it. if i enter the value manually it is fine. £18,681.75 £3,269.31 £21,951.06 this is the data with the problem. Thanks, Lisa "Roger Govier" wrote: Hi Lisa Can you post some examples of your data, the formula you are using for the VAT calculation and the formula you are using to total. Regards Roger Govier Lisa wrote: i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
#8
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Try the thread below. Might be able to help you. http://www.excelforum.com/showthread.php?t=383481 -- MattShoreson ------------------------------------------------------------------------ MattShoreson's Profile: http://www.excelforum.com/member.php...fo&userid=3472 View this thread: http://www.excelforum.com/showthread...hreadid=470687 |
#9
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As Roger Govier points out in his response, this is a rounding error. You
can either live with the slight discrepency in the total, or round each of the VAT calculations to 2DP. To do this, change your VAT calculation ot read eg =ROUND(A1*17.5%,2). -- Ian -- "Lisa" wrote in message ... the vat total is made up of 20.13, 3269.31, 924.84, 3094.20, 172.03. the formula for the total is sum(cells). but the total comes up with 7480.50. if i enter 3269.31 manually the total then becomes 7480.51. i have 5 calculations using the formula (cell)*17.5%. all add up correctly except for the one below. it doesn't like 3269.31. Rgds, Lisa "Ian" wrote: Lisa I put your data in A1:A3 and summed them in A4. I then did A4*17.5% and got 7682.871. In B1 I did A1*17.5% and copied this down to row 3. I summed this column at row 4 and got exactly the same value as before. Are the 3 values you gave the result of formulae? Is there a rounding error there? -- Ian -- "Lisa" wrote in message ... the formula for the vat is sum(cell)*17.5%. total is just sum(cells). it seems to be only one entry that is causing the problem. everything is fine until this cell has a value in it. if i enter the value manually it is fine. £18,681.75 £3,269.31 £21,951.06 this is the data with the problem. Thanks, Lisa "Roger Govier" wrote: Hi Lisa Can you post some examples of your data, the formula you are using for the VAT calculation and the formula you are using to total. Regards Roger Govier Lisa wrote: i am totaling a column with vat formulas in, but the total column keeps rounding the figuredown. If i enter the amounts manually they add up fine. |
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