Thank you very much for your help Anne. I have tried something that somebody
else suggested but I will certainly bear your suggestion in mind for future
problems similar to this.

"Anne Troy" wrote:

I hate to say it, but the fastest way, without formulas... copy to Word. It
should paste as a table. Then, click on the table, and choose
Table--Convert--Table to text. Tell it to use Paragraph returns.

I hope you'll then have a records with one line between each. If so, hit
Ctrl+H and put: ^p^p in the Find What box. Put PARARETURN in the Replace
With Box. Replace all. Now, Find ^p and replace with ^t. Then Find
PARARETURN and replace with ^p. Now select all the lines again (and nothing
extra!) and hit Table--Convert--Text to table. Click anywhere in the table.
Hit Table--Select--Table. Copy and paste back into Excel. Delete unwanted
columns.
*******************
~Anne Troy

www.OfficeArticles.com
www.MyExpertsOnline.com


"boksic" wrote in message
...
I have a range of information on a spreadsheet as follows:

A B
1 Name: Tom Smith
Job Title: Sales
Organisation: Made up
Telephone: 1111 111 111
Email:

Subject:
Not much

I have another 300+ entries of data (of 8 rows exactly as above) totalling
2629 rows. the example above is how it appears on my spreadsheet i.e.
headings and names in the same cell (Name: Tom Smith) and sometimes
seperate
cells (Email: / )
I need to create 6 columns for Name/Job
title/Organisation/Telephone/Email/Subject and then move the data into the
relevant columns. Any suggestions would be very helpful. I have tried
using a
macro on one entry but am stuck as to how to apply it to repeat over a
range
of data