Use Pivot Table, have a look in the below links for more details.

http://www.cpearson.com/excel/pivots.htm
http://www.contextures.com/xlpivot07.html
http://www.homeandlearn.co.uk/me/mes9p4.html
http://www.ozgrid.com/Excel/excel-pivot-tables.htm
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(Ms-Exl-Learner)
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"Bentam3" wrote:

I'm hoping somene can help me with my problem. I have few thousand rows of
data we create a large report from each month in Excel. We have now been
asked to add in a table which does distinct counts with multiple criteria. I
have added in a consise version below.

How can I create a formula which will fill in the results in the table below
to achieve the answers I've manually added in?

A B C D
1 NAME DEPARTMENT LOCATION TYPE
2 Mary Finance A Primary
3 Sally Finance B Primary
4 Sally Finance B Primary
5 Mary IT A Primary
6 John Finance B Secondary
7 John Finance B Secondary
8 David Admin A Primary
9 John IT B Secondary
10 David Finance A Primary
11 David IT C Primary
12
13
14 Results Table for Locations A & B
15 DEPARTMENT Primary Secondary
16 Finance 3 1
17 Admin 1 0
18 IT 1 1

Thanks
BT