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#1
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do i use countif?
Am using Excel 2003. I am trying to count the number of zip codes in a
column. I have already copied and pasted the zip codes into a separate sheet in my workbook. I need to know how many 12345 zips, how many 12346 zips, etc. So I want something like this as a result: 12345 2 12346 1 12347 3 12354 22 What I don't want is something like this: 12345 2 12345 2 12346 1 12347 3 12347 3 12347 3 (this is assuming that the list on the left is my original list of zip codes) So, I need something to display the zips in one column (not necessarily the original data column) and then the count of each occurance of the zip code. I am trying to make a report to use with a bulk mailing. I keep thinking that it's a countif statement, but I'm not having any luck. When I try a pivot table (granted, I've only done a pivot table successfully on one other project and it was a sum, so I could easily be doing this incorrectly) I only get a count of all the zip codes in my column. However, if all I can get is a count like in my example (whether with a countif or with a pivot or with a nested statement), I can work with it. Thanks in advance for any help. |
#2
Posted to microsoft.public.excel.misc
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do i use countif?
Add a header to your data and you can get a list of unique zipcodes by using
Data|Filter|Advanced filter. Debra Dalgleish explains it he http://www.contextures.com/xladvfilter01.html#FilterUR Then you can use formulas like this: =countif('sheet1'!a:a,a2) in B2 (and drag down) to get a count for each of those unique entries. Another option is to use data|pivottable to create a nice summary. cjlatta wrote: Am using Excel 2003. I am trying to count the number of zip codes in a column. I have already copied and pasted the zip codes into a separate sheet in my workbook. I need to know how many 12345 zips, how many 12346 zips, etc. So I want something like this as a result: 12345 2 12346 1 12347 3 12354 22 What I don't want is something like this: 12345 2 12345 2 12346 1 12347 3 12347 3 12347 3 (this is assuming that the list on the left is my original list of zip codes) So, I need something to display the zips in one column (not necessarily the original data column) and then the count of each occurance of the zip code. I am trying to make a report to use with a bulk mailing. I keep thinking that it's a countif statement, but I'm not having any luck. When I try a pivot table (granted, I've only done a pivot table successfully on one other project and it was a sum, so I could easily be doing this incorrectly) I only get a count of all the zip codes in my column. However, if all I can get is a count like in my example (whether with a countif or with a pivot or with a nested statement), I can work with it. Thanks in advance for any help. -- Dave Peterson |
#3
Posted to microsoft.public.excel.misc
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do i use countif?
That did the trick. I never knew about the advanced filter trick. It didn't
do a clean unique list (I did have a couple of duplicated numbers), but the list was short enough that I could easily edit. I'm still not sure how to do the pivot table option you mentioned, but I'm happy with what I have. I wouldn't mind learning how to use the pivot table feature for this problem. Thanks for all! "Dave Peterson" wrote: Add a header to your data and you can get a list of unique zipcodes by using Data|Filter|Advanced filter. Debra Dalgleish explains it he http://www.contextures.com/xladvfilter01.html#FilterUR Then you can use formulas like this: =countif('sheet1'!a:a,a2) in B2 (and drag down) to get a count for each of those unique entries. Another option is to use data|pivottable to create a nice summary. cjlatta wrote: Am using Excel 2003. I am trying to count the number of zip codes in a column. I have already copied and pasted the zip codes into a separate sheet in my workbook. I need to know how many 12345 zips, how many 12346 zips, etc. So I want something like this as a result: 12345 2 12346 1 12347 3 12354 22 What I don't want is something like this: 12345 2 12345 2 12346 1 12347 3 12347 3 12347 3 (this is assuming that the list on the left is my original list of zip codes) So, I need something to display the zips in one column (not necessarily the original data column) and then the count of each occurance of the zip code. I am trying to make a report to use with a bulk mailing. I keep thinking that it's a countif statement, but I'm not having any luck. When I try a pivot table (granted, I've only done a pivot table successfully on one other project and it was a sum, so I could easily be doing this incorrectly) I only get a count of all the zip codes in my column. However, if all I can get is a count like in my example (whether with a countif or with a pivot or with a nested statement), I can work with it. Thanks in advance for any help. -- Dave Peterson |
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