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#1
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crossreferencing duplicate entries
Hi,
Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
#2
Posted to microsoft.public.excel.misc
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crossreferencing duplicate entries
Visit Chip's site at www.cpearson.com
He has lots on duplicates best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" <Zach wrote in message ... Hi, Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
#3
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crossreferencing duplicate entries
Thanks, that is very helpful.
It says I can use conditional formatting with the formula =COUNTIF($B$2:$B$11,B2)1 to highlight duplicates in one category. This is probably incredibly simple, but how do I modify the formula so it only highlights if they match in two categories? Thanks. Zach "Bernard Liengme" wrote: Visit Chip's site at www.cpearson.com He has lots on duplicates best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" <Zach wrote in message ... Hi, Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
#4
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crossreferencing duplicate entries
=AND(COUNTIF($B$2:$B$11,B2)1,COUNTIF($C$2:$C$11,C 2)1)
best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" wrote in message ... Thanks, that is very helpful. It says I can use conditional formatting with the formula =COUNTIF($B$2:$B$11,B2)1 to highlight duplicates in one category. This is probably incredibly simple, but how do I modify the formula so it only highlights if they match in two categories? Thanks. Zach "Bernard Liengme" wrote: Visit Chip's site at www.cpearson.com He has lots on duplicates best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" <Zach wrote in message ... Hi, Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
#5
Posted to microsoft.public.excel.misc
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crossreferencing duplicate entries
The problem with this algorithm is that it returns entries that match others
in both areas regardless of whether the matches are in the same entry. For example if I have the list: John Cincinnati Zach New York Zach Cincinnati The last entry will be highlighted although it is not a true duplicate. In addition, this algorithm is incredibly inefficient for a long list, however I'm willing to make due as long as I can get this to work. Any more ideas? Thanks, Zach "Bernard Liengme" wrote: =AND(COUNTIF($B$2:$B$11,B2)1,COUNTIF($C$2:$C$11,C 2)1) best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" wrote in message ... Thanks, that is very helpful. It says I can use conditional formatting with the formula =COUNTIF($B$2:$B$11,B2)1 to highlight duplicates in one category. This is probably incredibly simple, but how do I modify the formula so it only highlights if they match in two categories? Thanks. Zach "Bernard Liengme" wrote: Visit Chip's site at www.cpearson.com He has lots on duplicates best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" <Zach wrote in message ... Hi, Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
#6
Posted to microsoft.public.excel.misc
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crossreferencing duplicate entries
One more thing, after I format my entire spreadsheet (nearly 12,000 entries)
it becomes too slow to scroll through. I figured I could solve this by saving the file and closing excel, but when I try to reopen it excel freezes. I understand that the formatting is incredibly processor intensive, but once it is done shouldn't the spreadsheet run just like before? "Zach Gold" wrote: The problem with this algorithm is that it returns entries that match others in both areas regardless of whether the matches are in the same entry. For example if I have the list: John Cincinnati Zach New York Zach Cincinnati The last entry will be highlighted although it is not a true duplicate. In addition, this algorithm is incredibly inefficient for a long list, however I'm willing to make due as long as I can get this to work. Any more ideas? Thanks, Zach "Bernard Liengme" wrote: =AND(COUNTIF($B$2:$B$11,B2)1,COUNTIF($C$2:$C$11,C 2)1) best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" wrote in message ... Thanks, that is very helpful. It says I can use conditional formatting with the formula =COUNTIF($B$2:$B$11,B2)1 to highlight duplicates in one category. This is probably incredibly simple, but how do I modify the formula so it only highlights if they match in two categories? Thanks. Zach "Bernard Liengme" wrote: Visit Chip's site at www.cpearson.com He has lots on duplicates best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" <Zach wrote in message ... Hi, Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
#7
Posted to microsoft.public.excel.misc
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crossreferencing duplicate entries
Lastly, once I apply the conditional formatting, I cannot remove the
highlighting on a single entry, which is necessary for when I check the list for errors. This doesn't really make sense to me, as I assumed it is just using normal formatting which I should be able to change at will. What is up with this? "Zach Gold" wrote: One more thing, after I format my entire spreadsheet (nearly 12,000 entries) it becomes too slow to scroll through. I figured I could solve this by saving the file and closing excel, but when I try to reopen it excel freezes. I understand that the formatting is incredibly processor intensive, but once it is done shouldn't the spreadsheet run just like before? "Zach Gold" wrote: The problem with this algorithm is that it returns entries that match others in both areas regardless of whether the matches are in the same entry. For example if I have the list: John Cincinnati Zach New York Zach Cincinnati The last entry will be highlighted although it is not a true duplicate. In addition, this algorithm is incredibly inefficient for a long list, however I'm willing to make due as long as I can get this to work. Any more ideas? Thanks, Zach "Bernard Liengme" wrote: =AND(COUNTIF($B$2:$B$11,B2)1,COUNTIF($C$2:$C$11,C 2)1) best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" wrote in message ... Thanks, that is very helpful. It says I can use conditional formatting with the formula =COUNTIF($B$2:$B$11,B2)1 to highlight duplicates in one category. This is probably incredibly simple, but how do I modify the formula so it only highlights if they match in two categories? Thanks. Zach "Bernard Liengme" wrote: Visit Chip's site at www.cpearson.com He has lots on duplicates best wishes -- Bernard V Liengme Microsoft Excel MVP www.stfx.ca/people/bliengme remove caps from email "Zach Gold" <Zach wrote in message ... Hi, Haven't used Excel much, so I'm trying to find out how to do something that I imagine is very simple. I have a list of addresses and I want to filter it so I get only entries that have two categories that exactly match another entry (for instance last name and zip code) so that I can delete duplicate addresses. Any ideas how I would go about doing something like this? Any help would be appreciated. Thanks! -Zach |
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