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#1
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How do I create a list of each distinct entry in a group of column
I have 4 non-adjacent columns of numeric data. I would like to create a
list of each distinct entry that appears in those 4 columns. I would like to produce something similar to that which appears in the dropdown menu after you have applied a filter to a column [after (All) (Top 10€¦) (Custom€¦), and before (Blanks) (NonBlanks)], but as applied to all 4 columns, and have it appear as actual data I can enter into a separate column. How would you suggest I proceed? Mick |
#2
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How do I create a list of each distinct entry in a group of column
I would insert a new worksheet and copy one of the columns (plus a
header - you must have a header, even if it just says "Number") into A1 of the new sheet. If you have less than 16k records then you can combine all the data into this one column. Press <end once followed by <down-arrow, then position the cursor in the next blank cell. Then click over to the first sheet, highlight the second set of data (without the header), click <copy then click over to the new sheet and press <Enter. Press <end followed by <down-arrow again and position cursor in the next blank cell. Then copy the third range of data and repeat once more for the fourth range - you now have all the data from the four columns in column A of the new sheet, together with a header in cell A1. (If you have more than 16k records then you will have to do what follows separately for each column). Highlight all the combined data from A1 downwards, and click Data | Sort - click Header Row if not already selected, then click OK - your combined data is now sorted, but leave it highlighted. Then click on Data | Filter | Advanced Filter and in the pop-up you should click on Unique Records only and click on Copy to another location - in the Copy To panel you should enter C1, then click OK. You will now have your reduced list of non-duplicated items sorted in C2 downwards - just like you would have in an autofilter pull-down. Hope this helps. Pete On Jul 28, 10:06 pm, Motown Mick wrote: I have 4 non-adjacent columns of numeric data. I would like to create a list of each distinct entry that appears in those 4 columns. I would like to produce something similar to that which appears in the dropdown menu after you have applied a filter to a column [after (All) (Top 10...) (Custom...), and before (Blanks) (NonBlanks)], but as applied to all 4 columns, and have it appear as actual data I can enter into a separate column. How would you suggest I proceed? Mick |
#3
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How do I create a list of each distinct entry in a group of co
Dear Pete:
Thank you, that appears to have worked splendidly. The list I wanted to create was a coding list. I did a VLOOKUP operation on it, and the numeric codes corresponded to the kind of written identification I expected it would. Thanks again! Mick "Pete_UK" wrote: I would insert a new worksheet and copy one of the columns (plus a header - you must have a header, even if it just says "Number") into A1 of the new sheet. If you have less than 16k records then you can combine all the data into this one column. Press <end once followed by <down-arrow, then position the cursor in the next blank cell. Then click over to the first sheet, highlight the second set of data (without the header), click <copy then click over to the new sheet and press <Enter. Press <end followed by <down-arrow again and position cursor in the next blank cell. Then copy the third range of data and repeat once more for the fourth range - you now have all the data from the four columns in column A of the new sheet, together with a header in cell A1. (If you have more than 16k records then you will have to do what follows separately for each column). Highlight all the combined data from A1 downwards, and click Data | Sort - click Header Row if not already selected, then click OK - your combined data is now sorted, but leave it highlighted. Then click on Data | Filter | Advanced Filter and in the pop-up you should click on Unique Records only and click on Copy to another location - in the Copy To panel you should enter C1, then click OK. You will now have your reduced list of non-duplicated items sorted in C2 downwards - just like you would have in an autofilter pull-down. Hope this helps. Pete On Jul 28, 10:06 pm, Motown Mick wrote: I have 4 non-adjacent columns of numeric data. I would like to create a list of each distinct entry that appears in those 4 columns. I would like to produce something similar to that which appears in the dropdown menu after you have applied a filter to a column [after (All) (Top 10...) (Custom...), and before (Blanks) (NonBlanks)], but as applied to all 4 columns, and have it appear as actual data I can enter into a separate column. How would you suggest I proceed? Mick |
#4
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How do I create a list of each distinct entry in a group of co
You're welcome, Mick - thanks for feeding back.
Pete On Jul 30, 10:14 pm, Motown Mick wrote: Dear Pete: Thank you, that appears to have worked splendidly. The list I wanted to create was a coding list. I did a VLOOKUP operation on it, and the numeric codes corresponded to the kind of written identification I expected it would. Thanks again! Mick "Pete_UK" wrote: I would insert a new worksheet and copy one of the columns (plus a header - you must have a header, even if it just says "Number") into A1 of the new sheet. If you have less than 16k records then you can combine all the data into this one column. Press <end once followed by <down-arrow, then position the cursor in the next blank cell. Then click over to the first sheet, highlight the second set of data (without the header), click <copy then click over to the new sheet and press <Enter. Press <end followed by <down-arrow again and position cursor in the next blank cell. Then copy the third range of data and repeat once more for the fourth range - you now have all the data from the four columns in column A of the new sheet, together with a header in cell A1. (If you have more than 16k records then you will have to do what follows separately for each column). Highlight all the combined data from A1 downwards, and click Data | Sort - click Header Row if not already selected, then click OK - your combined data is now sorted, but leave it highlighted. Then click on Data | Filter | Advanced Filter and in the pop-up you should click on Unique Records only and click on Copy to another location - in the Copy To panel you should enter C1, then click OK. You will now have your reduced list of non-duplicated items sorted in C2 downwards - just like you would have in an autofilter pull-down. Hope this helps. Pete On Jul 28, 10:06 pm, Motown Mick wrote: I have 4 non-adjacent columns of numeric data. I would like to create a list of each distinct entry that appears in those 4 columns. I would like to produce something similar to that which appears in the dropdown menu after you have applied a filter to a column [after (All) (Top 10...) (Custom...), and before (Blanks) (NonBlanks)], but as applied to all 4 columns, and have it appear as actual data I can enter into a separate column. How would you suggest I proceed? Mick- Hide quoted text - - Show quoted text - |
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