Came across this old thread, which was similar to what I needed, but
unfortunately the solutions recommended back then involved doing the
worksheet other ways.

So my question is: If I have a list on one worksheet, which is then copied
to a second worksheet, how do I ensure the second updates if I add new rows
or change the text to the first.

Kind Regards

A Taxed Mind


Previous thread starting Q.
Subject: Copy data into another worksheet and have it update automatically?
3/30/2006 7:55 AM PST

By: Lmarie6 In: microsoft.public.excel.misc


My boss sent me a workbook that at present contains only one sheet, however
he wants me to copy certain data (depending on column A) into a second sheet
and other data into a third sheet, but have it update on sheets 2 and 3 when
the data on sheet1 is changed, added, or deleted. Column A contains a
general classification, and he wants certain classifications on sheet2 and
other classifications on sheet3. There are no formulas, just data. It's
just a big list of materials and their locations and vendors, etc. Can this
be done?

I would think that some of the previous suggestions were to not do this. Keep
your data in one spot. If you need to extract the data later, you can. But do
the updates only in that one location.

If you really have to keep the data in multiple locations, then I think the only
way to insure what you want is to do it manually and double, triple, ... check
your input.



Taxed Mind wrote:

Came across this old thread, which was similar to what I needed, but
unfortunately the solutions recommended back then involved doing the
worksheet other ways.

So my question is: If I have a list on one worksheet, which is then copied
to a second worksheet, how do I ensure the second updates if I add new rows
or change the text to the first.

Kind Regards

A Taxed Mind

Previous thread starting Q.
Subject: Copy data into another worksheet and have it update automatically?
3/30/2006 7:55 AM PST

By: Lmarie6 In: microsoft.public.excel.misc


My boss sent me a workbook that at present contains only one sheet, however
he wants me to copy certain data (depending on column A) into a second sheet
and other data into a third sheet, but have it update on sheets 2 and 3 when
the data on sheet1 is changed, added, or deleted. Column A contains a
general classification, and he wants certain classifications on sheet2 and
other classifications on sheet3. There are no formulas, just data. It's
just a big list of materials and their locations and vendors, etc. Can this
be done?

--

Dave Peterson

Thanks for that.

Basically I am writing myself a little (seems to get bigger all the time)
business tax "calculator". I have an initial list of variables which I might
buy and their sales (value added) tax rate, etc. On another sheet I have a
drop down list (automatically updates) where I can select the goods purchased
and enter their dates etc, other items, eg tax etc are then completed
automatically. I then sum up on another sheet through a SUMIF function items
added from the drop down list. However I was wanting this section to
automatically update if I added any other standard goods to the intial list.

As this way doesn't seem possible and I am not to keen to copy and paste
into all the various sections, etc, : is there a way to relist on a
worksheet items saved to a drop down list, as that is obviously updated.

ACTUALLY, just thought that if I am naming a selection to enable it to be
used in a drop down list: can I relist that named section on another sheet.
If so that would solve my problem!

Abit complicated and these things are always difficult to explain.

Thanks again for your help.

"Dave Peterson" wrote:

I would think that some of the previous suggestions were to not do this. Keep
your data in one spot. If you need to extract the data later, you can. But do
the updates only in that one location.

If you really have to keep the data in multiple locations, then I think the only
way to insure what you want is to do it manually and double, triple, ... check
your input.



Taxed Mind wrote:

Came across this old thread, which was similar to what I needed, but
unfortunately the solutions recommended back then involved doing the
worksheet other ways.

So my question is: If I have a list on one worksheet, which is then copied
to a second worksheet, how do I ensure the second updates if I add new rows
or change the text to the first.

Kind Regards

A Taxed Mind

Previous thread starting Q.
Subject: Copy data into another worksheet and have it update automatically?
3/30/2006 7:55 AM PST

By: Lmarie6 In: microsoft.public.excel.misc


My boss sent me a workbook that at present contains only one sheet, however
he wants me to copy certain data (depending on column A) into a second sheet
and other data into a third sheet, but have it update on sheets 2 and 3 when
the data on sheet1 is changed, added, or deleted. Column A contains a
general classification, and he wants certain classifications on sheet2 and
other classifications on sheet3. There are no formulas, just data. It's
just a big list of materials and their locations and vendors, etc. Can this
be done?

--

Dave Peterson

If you're creating quantitative summaries of your data, you may want to look at
using a pivottable.

And you could use a dynamic range name that is used as the basis for that
pivottable.

Debra Dalgleish has notes about dynamic range names:
http://www.contextures.com/xlNames01.html#Dynamic

And if you've never use pivottables, here are a few links:

Debra Dalgleish's pictures at Jon Peltier's site:
http://peltiertech.com/Excel/Pivots/pivottables.htm
And Debra's own site:
http://www.contextures.com/xlPivot01.html

John Walkenbach also has some at:
http://j-walk.com/ss/excel/files/general.htm
(look for Tony Gwynn's Hit Database)

Chip Pearson keeps Harald Staff's notes at:
http://www.cpearson.com/excel/pivots.htm

MS has some at (xl2000 and xl2002):
http://office.microsoft.com/downloads/2000/XCrtPiv.aspx
http://office.microsoft.com/assistan...lconPT101.aspx

Taxed Mind wrote:

Thanks for that.

Basically I am writing myself a little (seems to get bigger all the time)
business tax "calculator". I have an initial list of variables which I might
buy and their sales (value added) tax rate, etc. On another sheet I have a
drop down list (automatically updates) where I can select the goods purchased
and enter their dates etc, other items, eg tax etc are then completed
automatically. I then sum up on another sheet through a SUMIF function items
added from the drop down list. However I was wanting this section to
automatically update if I added any other standard goods to the intial list.

As this way doesn't seem possible and I am not to keen to copy and paste
into all the various sections, etc, : is there a way to relist on a
worksheet items saved to a drop down list, as that is obviously updated.

ACTUALLY, just thought that if I am naming a selection to enable it to be
used in a drop down list: can I relist that named section on another sheet.
If so that would solve my problem!

Abit complicated and these things are always difficult to explain.

Thanks again for your help.

"Dave Peterson" wrote:

I would think that some of the previous suggestions were to not do this. Keep
your data in one spot. If you need to extract the data later, you can. But do
the updates only in that one location.

If you really have to keep the data in multiple locations, then I think the only
way to insure what you want is to do it manually and double, triple, ... check
your input.



Taxed Mind wrote:

Came across this old thread, which was similar to what I needed, but
unfortunately the solutions recommended back then involved doing the
worksheet other ways.

So my question is: If I have a list on one worksheet, which is then copied
to a second worksheet, how do I ensure the second updates if I add new rows
or change the text to the first.

Kind Regards

A Taxed Mind

Previous thread starting Q.
Subject: Copy data into another worksheet and have it update automatically?
3/30/2006 7:55 AM PST

By: Lmarie6 In: microsoft.public.excel.misc


My boss sent me a workbook that at present contains only one sheet, however
he wants me to copy certain data (depending on column A) into a second sheet
and other data into a third sheet, but have it update on sheets 2 and 3 when
the data on sheet1 is changed, added, or deleted. Column A contains a
general classification, and he wants certain classifications on sheet2 and
other classifications on sheet3. There are no formulas, just data. It's
just a big list of materials and their locations and vendors, etc. Can this
be done?

--

Dave Peterson


--

Dave Peterson

In , Dave Peterson
spake thusly [edited for flow]:

Taxed Mind wrote:
If I have a list on one worksheet, which is then copied to a
second worksheet, how do I ensure the second updates if I add
new rows or change the text to the first.

I would think that some of the previous suggestions were to not
do this. Keep your data in one spot. If you need to extract
the data later, you can. But do the updates only in that one
location.

If you really have to keep the data in multiple locations, then I
think the only way to insure what you want is to do it manually
and double, triple, ... check your input.

Hmm. Well, I'm doing exactly what "Taxed Mind" wanted, and I
specifically chose to do it in a way that ensures data integrity
(because I got tired of data corruption given the old, manual
way I used to do it).

Here's a synopsis:

The data that is frequently updated that I want to be sure to keep
unsullied, I import into a worksheet in the same workbook. I
have a macro for this, and except when the macro runs, the worksheet
is left protected and hidden. It isn't in my way, because I
can't even see it unless I need to for some reason and go unhide it.

That data is imported from a CSV file that I download. I have
it set up as a data source for the normally hidden sheet.

Okay, then in my main sheets that I want to use parts of the data
from, I simply point to the hidden sheet and fill down. Now I
can sort, add other columns, etc. I have a macro for refreshing
the working sheet(s) and sorting. It's actually the same macro
as the one above.

I gave myself some visual clues as to which data is "original"
and which is altered or added. The main such is, the column
headers for the relevant columns that are left as in the original,
I format in one color; the headers for "synthetic" columns I
have there that are derived from the original data, I color-
code in a different color. I also have some conditional formatting
going on to compare values to make sure nothing got corrupted when
I wasn't "looking out" with my formulas.

I actually have a third header color for "derivative" columns
that are, in turn, based on the first set of "synthetic" columns.
Anyway, I can tell at a glance from the colors and the conditional
formatting which data is original and which is mine.

The charts also auto-update. The most recent thing I figured
out was to have charts whose title[1] changes depending on which
data I have filtered. Note that I don't yet know any VBA,
so this is all done with standard macros and lots of trial
and error.

[1] I cheat here. It's not really the title that gets used,
but a dummy data set whose name shows up in the legend.

Dallman Ross