Hi Debra,

That is so cool! Thanks very much for taking the time to
do that. I'm now going to spend the rest of the day
looking very happy

Best Regards,

CalumMurdo Kennedy
p.s. For some reason your message wasn't picked up by
Freeserve (my ISP) so I guess I'll have to stick to using
the Microsoft forums directly.


-----Original Message-----
Instead of filtering, you could mark the records that
meet the criteria,
sort by the column that contains the mark, and copy the
results to a
new sheet. This will keep the formulas intact. (You can
do this
manually, or

For example, type your first criterion in cell M1. In the
first blank
column to the right of the table, enter a formula that
checks each row's
data against the criterion: =IF(D2=$M$1,TRUE,"")

Copy the formula down, then sort this column in
descending order.
Copy the headings and marked rows (excluding the column
with the TRUE),
and paste into a new workbook.

I've added a sample workbook to my site:
http://www.contextures.com/excelfiles.html#Function

under the subheading 'Extract Items with Formulas'

It has a named range (NameList) that contains the
criteria, and uses the
following code to copy the data to a new workbook:

'========================
Sub CopyToWorkbook()
Dim c As Range
Dim rng As Range
Dim r As Long
r = Cells(Rows.Count, 1).End(xlUp).Offset(1, 0).Row
Application.DisplayAlerts = False
For Each c In Range("NameList")
Range("M1").Value = c.Value
Range("J2").Formula = "=IF(D2=$M$1,TRUE,"""")"
Range("J2").AutoFill Destination:=Range("J2:J" & r)
Range("A1:J38").Sort Key1:=Range("J2"),
Order1:=xlDescending, _
Header:=xlGuess, OrderCustom:=1, MatchCase:=False, _
Orientation:=xlTopToBottom
Columns("J:J").Copy
Columns("J:J").PasteSpecial Paste:=xlPasteValues, _
Operation:=xlNone, SkipBlanks:=False,
Transpose:=False
Set rng = Columns("J:J").SpecialCells
(xlCellTypeConstants, 4)
rng.Offset(-1, -9).Resize(rng.Rows.Count + 1, 9).Copy
Workbooks.Add
ActiveSheet.Paste
ActiveWorkbook.SaveAs Filename:="c:\" & c.Value
& ".xls"
ActiveWorkbook.Close
Next c
Columns("J:J").Clear
Range("M1").Clear
Application.DisplayAlerts = False
End Sub
'===========================

CalumMurdo Kennedy wrote:
Hi Guys,

I've got a problem that I can't see an obviously easy
answer too
(although I'm sure you'll prove me wrong!). I have a
large
spreadsheet that I want to break down using the drop
down list
feature. I need each file to show the contents of the
drop down list
for that option only.

This I can do manually which is ok (albeit it REAL
slow), however, the
problem is that when I copy and paste the selected
items into a new
worksheet the formulas are all converted to values.

Does anyone have any idas of how I can get around this
(or at least
speed the process up)?

Any help is greatly appreciated.

Best Regards,

CalumMurdo Kennedy
GB-1-1563
www.taekwondo.freeserve.co.uk


--
Debra Dalgleish
Excel FAQ, Tips & Book List
http://www.contextures.com/tiptech.html

.