I'm grateful for the offer Don, but the list is highly confidential.

Could I perhaps send you some specimens of typical records with the data
altered to protect confidentiality? Then perhaps you might be able recommend
a routine to apply to the whole file.

Howard

"Don Guillett" wrote in message
...
If desired, send your file to my address below. I will only look if:
1. You send a copy of this message on an inserted sheet
2. You give me the newsgroup and the subject line
3. You send a clear explanation of what you want
4. You send before/after examples and expected results.


--
Don Guillett
Microsoft MVP Excel
SalesAid Software

"Howard" wrote in message
...
I am using Office Professional Edition 2003

I want to convert a list of members of a club and their contact details
into a spreadsheet database.

The form of each record in Word is: membership type (in upper case),
name, address, phone number (if any), fax (if any), email (if any), for
example

ACTIVE
Bill Gates
Office in the Sky
25 The Long Road
The Big City
State, Code
COUNTRY
Phone: 123 4567 8910
Fax: 123 4567 8910
Email:
Each line in each record terminates with a line break, and each record
terminates with a paragraph mark.

The problem is that the records are not uniform because:
a.. the addresses differ in number of lines
b.. COUNTRY is omitted if not USA
c.. the Phone, Fax and Email details are omitted if none
I want to end up with each type, name, address (single field will be OK),
Phone, Fax and Email each in separate fields.

Any suggestions please?

Howard