Hi
You must have a fixed starting value - all other are calculated based on
this startin value.
P.e. you started your database from 1st January 2005, with starting balance
$1000.
On Sheet1, into H1 you enter 1000;
On Sheet1, in D3 the total of income is calculated
=SUM(Sheet2!E:E)
On Sheet1, in D4 the total of payments is calculated
=SUM(Sheet2!G:G)
On Sheet1, in D5 the running balance is calculated
=SUM(H1,D3,-D4)
When there are no transactions on Sheet2, both D3 and D4 dispaly $0, D5
displays $1000
When you enter on Seet2 p.e. into cell E2 the value $100, on Sheet1 in D3
$100, in D4 $0, and in D5 $1100 are displayed
When you then enter on sheet into G3 the value $500, on Sheet1 in D3 $100,
in D4 $500, and in D5 $600 are displayed
etc.
This design is very like to one I sketched for you yesterday - only you have
income and outcome amounts in separate columns, when I had both of them in
same column (you hardly are with same bill getting money and paying it out),
and had a column with selectable transaction type to differ them. And I had
starting balance as ordinary transaction in same table.
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Arvi Laanemets
"patrick" wrote in message
...
Ok can you walk me through this I am very new to this.
I have sheet 1. I have a starting balance on cell H1.
Also on that sheet I have a Total on cell D3.
Sheet 2 Column E will be my Recieved and Column G will be my paid.
I dont know what the sum column is for.
I need to have any number entries on Column E sheet 2 added to D3 sheet
1,
and subtract from H1 sheet 1.
Example: I have starting balance of $1000 in H1. And a Total on D3 of
$500.
I add $20 to any cell in Column E. We will say E2. Now H1 equals $980, E2
equals $20, and D3 equals $520.
I barely know where to start so please be patient and make your
explanations
detailed Thank you so much.
"Arvi Laanemets" wrote:
Hi
It is possible with worksheets change event. But I myself consider this
as
very bad idea - when you enter some wrong number, it will be practically
impossible to track down the error later.
Instead I advice to use the design, where all transactions are gathered
into
single table, and running total is calculated from this table. As bonus,
you
can design reort sheets, where p.e. all transactions for selected
period,
along with totals for period start and end dates, are displayed.
An example of transaction table:
Sheet: Transactions
Date, Operation, Sum, Comment
The column Operation contains validation list with 2 selections: "payd"
and
"recieved";
Sum is always positive.
At start you enter the start value for your account (as "recieved"). In
Comment field you can enter some explanation, so you don't get confused
later.
The table will be simplest to calculate, when you never don't have any
transactions earlier than start transaction, and you have only one start
transaction at any time.
You define dynamic named ranges (p.e. Date, Operation and Sum) for
tables
datarange, using Date column as check range (so that all 3 named ranges
are
always of same dimension)
The total will be:
=SUMIF(Operation,"recieved",Sum)-SUMIF(Operation,"payd",Sum)
When the number of rows in table grows, and you want to remove some
elder
transactions, then you have to calculate the total for date, which will
be
new start date (date0), enter the new start value, and delete all rows
with
dates earlier as new start date (you can write a procedure for this).
The worksheet formula to calculate total for some fixed date (FixedDate)
is:
=SUMPRODUCT(--(Date<FixedDate),--(Operation="recieved"),Sum)-SUMPRODUCT(--(D
ate<FixedDate),--(Operation="payd"),Sum)
Arvi Laanemets
"Patrick" wrote in message
...
I am creating a spreadsheet for my acount payables and recievables. I
want
to
designate a cell to keep a total.
I need one cell whenever I add a figure it add to the total and
another
cell
whenever I subtract a figure it will subtract from that same cell.