I've put an example spreadsheet @ http://www.galimi.com/Examples/paid.xls
The formula to calculate paid versus unpaid is a simple formulaic array.
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"neromadrid" wrote:

Hi group,

I have an XL that tracks all of the proposals that I send out since my
accounting software generates an invoice number. As is normal, not all
proposals are accepted so I don't want to input them until they are approved
which is why I want to be able to track this separately

Right now I input the project information and cost (1 per column) and it
calculates the tax fields for me on the fly. At the end of the document I
have a total that adds all these values and calculates the total of all the
values to give me my anticipated totals.

Now I've added a column called "paid" that can be filled in with any
variable and is available for every row in the table. I'm using the letter
"x". What I want to do is have another total calculation that only includes
"current", that's to say, only items that I've marked as paid. I've gotten
conditional formatting to work so I see completed but unpaid invoices in red.

Columns F, J, K, L contain dollar values for each row
Cells F16, J16, K16, L16 total all the values available in columns F,J,K,L

What I want is for cells F18, J16, K16, L16 to include the values for each
row in which column N (paid) is checked off.

How can I do this?

Thanks in advance.